J-01_Specifications_Vol._I.pdf

GIMC EMERGENCY DEPT.

RENOVATION & EXPANSION

Indian Health Service

516 East Nizhoni Boulevard Gallup, New Mexico 87301

SPECIFICATION MANUAL

100% Construction Documents

July 27, 2016

Volume 1

ARCHITECT

SMITTHIPONG & ROSAMOND ASSOCIATES, INC.

TUCSON, ARIZONA

TABLE OF CONTENTS – Volume 1

DIVISION 00 - PROCUREMENT AND CONTRACTING REQUIREMENTS

SECTION 003126 - EXISTING HAZARDOUS MATERIAL INFORMATION

SECTION 003132 - GEOTECHNICAL DATA

DIVISION 01 - GENERAL REQUIREMENTS

SECTION 011100 - SUMMARY OF WORK

SECTION 011400 - WORK RESTRICTIONS

SECTION 012000.0020 - PRICE AND PAYMENT PROCEDURES

SECTION 013000 - ADMINISTRATIVE REQUIREMENTS

SECTION 013201.0010 - PROJECT SCHEDULE

SECTION 013300 - SUBMITTAL PROCEDURES

SECTION 013329.0020 - SUSTAINABLE REQUIREMENTS

SECTION 013526 - GOVERNMENTAL SAFETY REQUIREMENTS

SECTION 014500.0010 - QUALITY CONTROL

SECTION 014535 - SPECIAL INSPECTIONS

SECTION 015000 - TEMPORARY CONSTRUCTION FACILITIES AND CONTROLS

SECTION 015720.0010 - ENVIRONMENTAL PROTECTION

SECTION 015721 - INDOOR AIR QUALITY CONTROLS

SECTION 015723 - TEMPORARY STORM WATER POLLUTION CONTROL

SECTION 015800 - PROJECT IDENTIFICATION

SECTION 017419 - CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL

SECTION 017419.01 - FORM CWM-1: CONSTRUCTION WASTE IDENTIFICATION

SECTION 017419.02 - FORM CWM-2: DEMOLITION WASTE IDENTIFICATION

SECTION 017419.03 - FORM CWM-3: CONSTRUCTION WASTE REDUCTION WORK PLAN

SECTION 017419.04 - FORM CWM-4: DEMOLITION WASTE REDUCTION WORK PLAN

SECTION 017419.05 - FORM CWM-5: COST/REVENUE ANALYSIS OF CONSTRUCTION

WASTE REDUCTION WORK PLAN

SECTION 017419.06 - FORM CWM-6: COST/REVENUE ANALYSIS OF DEMOLITION WASTE

REDUCTION WORK PLAN

SECTION 017419.07 - FORM CWM-7: CONSTRUCTION WASTE REDUCTION PROGRESS

REPORT

SECTION 017419.08 - FORM CWM-8: DEMOLITION WASTE REDUCTION PROGRESS REPORT

SECTION 017800 - CLOSEOUT SUBMITTALS

SECTION 017823 - OPERATION AND MAINTENANCE DATA

SECTION 017900 - DEMONSTRATION AND TRAINING

DIVISION 02 - EXISTING CONDITIONS

SECTION 024000 - SITE DEMOLITION

SECTION 024119 - SELECTIVE DEMOLITION

SECTION 028216.0020 - ENGINEERING CONTROL OF ASBESTOS CONTAINING MATERIALS

DIVISION 03 - CONCRETE

SECTION 033000 - CAST-IN-PLACE CONCRETE

DIVISION 04 - MASONRY

SECTION 042200 - CONCRETE UNIT MASONRY

DIVISION 05 - METALS

SECTION 051200 - STRUCTURAL STEEL

SECTION 053100 - STEEL DECK

SECTION 055000 - METAL FABRICATIONS

SECTION 055213 - PIPE AND TUBE RAILINGS

DIVISION 06 - WOOD, PLASTICS, AND COMPOSITES

SECTION 061600 - SHEATHING

SECTION 064116 - PLASTIC-LAMINATE-FACED ARCHITECTURAL CABINETS

SECTION 066400 - PLASTIC PANELING

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

SECTION 071416 - COLD FLUID-APPLIED WATERPROOFING

SECTION 072100 - THERMAL INSULATION

SECTION 072119 - FOAMED-IN-PLACE INSULATION (ADD ALT #1)

SECTION 072419 - WATER-DRAINAGE EXTERIOR INSULATION AND FINISH SYSTEM

(EIFS)

SECTION 074213.19 - INSULATED METAL WALL PANELS

SECTION 075419 - POLYVINYL-CHLORIDE (PVC) ROOFING

SECTION 076200 - SHEET METAL FLASHING AND TRIM

SECTION 078100 - APPLIED FIREPROOFING

SECTION 078413 - PENETRATION FIRESTOPPING

SECTION 078443 - JOINT FIRESTOPPING

SECTION 079200 - JOINT SEALANTS

SECTION 079513.13 - INTERIOR EXPANSION JOINT COVER ASSEMBLIES

DIVISION 08 - OPENINGS

SECTION 081113 - HOLLOW METAL DOORS AND FRAMES

SECTION 081216 - ALUMINUM FRAMES

SECTION 081416 - FLUSH WOOD DOORS

SECTION 083113 - ACCESS DOORS AND FRAMES

SECTION 083313 - COILING COUNTER DOORS

SECTION 083616.13 - ALUMINUM FRAMED SLIDING DOORS

SECTION 084113 - ALUMINUM-FRAMED ENTRANCES AND STOREFRONTS

SECTION 084229.23 - SLIDING AUTOMATIC ENTRANCES

SECTION 084243 - INTENSIVE CARE UNIT/CRITICAL CARE UNIT (ICU/CCU) ENTRANCES

SECTION 085659 - ALUMINUM SLIDING SERVICE WINDOW

SECTION 087100 - DOOR HARDWARE

SECTION 088000 - GLAZING

DIVISION 09 - FINISHES

SECTION 092116.23 - GYPSUM BOARD SHAFT WALL ASSEMBLIES

SECTION 092216 - NON-STRUCTURAL METAL FRAMING

SECTION 092900 - GYPSUM BOARD

SECTION 093013 - CERAMIC TILING

SECTION 095113 - ACOUSTICAL PANEL CEILINGS

SECTION 096513 - RESILIENT BASE AND ACCESSORIES

SECTION 096516 - RESILIENT SHEET FLOORING

SECTION 096519 - RESILIENT TILE FLOORING

SECTION 099000 - PAINTING

DIVISION 10 - SPECIALTIES

SECTION 101423 - SIGNS

SECTION 102123 - CUBICLE CURTAINS AND TRACK

SECTION 102600 - WALL AND DOOR PROTECTION

SECTION 102800 - TOILET, BATH, AND LAUNDRY ACCESSORIES

SECTION 104413 - FIRE EXTINGUISHER CABINETS

SECTION 104416 - FIRE EXTINGUISHERS

SECTION 105100 - SOLID PHENOLIC LOCKERS

DIVISION 11 - EQUIPMENT

SECTION 117000 - MEDICAL EQUIPMENT

DIVISION 12 - FURNISHINGS

SECTION 122413 - ROLLER WINDOW SHADES

SECTION 123623.13 - PLASTIC-LAMINATE-CLAD COUNTERTOPS

SECTION 123661.19 - QUARTZ AGGLOMERATE COUNTERTOPS

SECTION 124813 - ENTRANCE FLOOR MATS AND FRAMES

DIVISION 13 - SPECIAL CONSTRUCTION

SECTION 134900 - RADIATION PROTECTION

DIVISION 14 - CONVEYING EQUIPMENT

NOT APPLICABLE

100% CONSTRUCTION DOCUMENTS

07/27/2016

ARCHITECT

Smitthipong and Rosamond Associates, Inc.

5210 E. Williams Circle #600

Tucson, Arizona 85711

520.547.7900

CIVIL ENGINEER

DOWL Engineers.

406 N. Church Ave.

Tucson, AZ 85701

520.882.8696

STRUCTURAL ENGINEER

JQ Engineering, LLP.

1608 West 6th Street, Suite 100

Austin, Texas 78703

512.474.9094

MECHANICAL / ELECTRICAL ENGINEER

Talex, Inc., Engineers

6300 La Calma, Suite 100 Austin, Texas 78752 512.451.6579

MEDICAL EQUIPMENT PLANNING

The Innova Group

3196 North Swan Road

Tucson, Arizona 85712

520.886.8650

003126 - 1 EXISTING HAZARDOUS

MATERIAL INFORMATION

003126 - 1

DOCUMENT 003126 - EXISTING HAZARDOUS MATERIAL INFORMATION

PART 1 -

1.1 EXISTING HAZARDOUS MATERIAL INFORMATION

A. This Document with its referenced attachments is part of the Procurement and Contracting Requirements for Project. They provide Owner's information for Bidders' convenience and are intended to supplement rather than serve in lieu of Bidders' own investigations. They are made available for Bidders' convenience and information, but are not a warranty of existing conditions.

B. An existing asbestos report for Project, prepared by iiná bá, Inc. Project No.

IHS0000-00010, dated February 3, 2012, is available for viewing by request, contact Contracting Officer.

C. An existing lead report for Project, prepared by iiná bá, Inc. Project No.

IHS0000-00019, dated February 22, 2012, is available for viewing by request, contact Contracting Officer.

D. Related Requirements:

1. Document 003132 "Geotechnical Data" for reports and soil-boring data from geotechnical investigations that are made available to bidders.

2. Section 024119 "Selective Demolition" for notification requirements if materials suspected of containing hazardous materials are encountered.

3. Section 013000 “Administrative requirements” for notification requirements if materials suspected of containing hazardous materials are encountered

4. Section 015721 “Indoor Air Quality Control” for submittal of Indoor Air Quality Management Plan.

5. Section 024000 “Site Demolition” for notification requirements if materials suspected of containing hazardous materials are encountered.

6. Section 028216 “Engineering Control of Asbestos Containing Materials” for notification requirements if materials suspected of containing hazardous materials are encountered.

END OF DOCUMENT 003126

003126 - 2 EXISTING HAZARDOUS

MATERIAL INFORMATION

003126 - 2

003132 - 1 GEOTECHNICAL DATA 003132 - 1

DOCUMENT 003132 - GEOTECHNICAL DATA

PART 1 - GENERAL

1.1 GEOTECHNICAL DATA

A. This Document with its referenced attachments is part of the Procurement and Contracting Requirements for Project. They provide Owner's information for Bidders' convenience and are intended to supplement rather than serve in lieu of Bidders' own investigations. They are made available for Bidders' convenience and information, but are not a warranty of existing conditions.

B. Soil-boring data for Project, obtained by Ninyo & Moore, dated January 8, 2016, is available for viewing as appended to this Document.

C. A geotechnical investigation report for Project, prepared by Ninyo & Moore, dated January 8, 2016, is available for viewing as appended to this Document.

END OF DOCUMENT 003132

003132 - 2 GEOTECHNICAL DATA 003132 - 2

GIMC EMERGENCY DEPT.

RENOVATION & EXPANSION

011100 - 1 SUMMARY OF WORK 011100 - 1

SECTION 01 11 00 - SUMMARY OF WORK

PART 1 GENERAL

1.1 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

ASTM INTERNATIONAL (ASTM)

ASTM E2114 (2008) Standard Terminology for Sustainability Relative to the Performance of Buildings

U.S. ENVIRONMENTAL PROTECTION AGENCY (EPA)

Energy Star (1992; R 2006) Energy Star Energy Efficiency Labeling System

U.S. GREEN BUILDING COUNCIL (USGBC)

LEED NC (2009) Leadership in Energy and Environmental

Design(tm) New Construction Rating System

1.2 DEFINITIONS

Definitions pertaining to sustainable development are as defined in ASTM E2114 and as specified.

a. "Environmentally preferable products" have a lesser or reduced effect on the environment in comparison to conventional products and services. This comparison may consider raw materials acquisition, production, manufacturing, packaging, distribution, reuse, operation, maintenance, or disposal of the product.

b. "Indoor environmental quality" is the physical characteristics of the building interior that impact occupants, including air quality, illumination, acoustics, occupant control, thermal comfort, daylighting, and views.

c. "Operational performance" is the functional behavior of the building as a whole or of the building components.

d. "Sustainability" is the balance of environmental, economic, and societal considerations.

1.3 SUBMITTALS

Government approval is required for submittals with a "G" designation; submittals not having a "G" designation are for information only. The following shall be submitted in accordance with Section 01

33 00 SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals

Submit the following items to the Contracting Officer:

Utility Outage Requests Utility Connection Requests

GIMC EMERGENCY DEPT.

011100 - 2 SUMMARY OF WORK 011100 - 2

Excavation Permits

Welding Permits

1.4 WORK COVERED BY CONTRACT DOCUMENTS

1.4.1 Project Description

The Work of Project is defined by the Contract Documents and consists of the following:

Demolition, Renovation & Expansion of the east wing first floor of the Gallup Indian Medical Center.

Renovation work will be 9,914 sq.ft. and the new construction expansion work will be 2,345 sq.ft. The building has been classified as construction type I-B per IBC 2015 and Occupancy type B & I-2 per IBC 2015. The major building assemblies consist of: existing cast in place concrete structural floors, beams and column, new structural steel, new slab on grade basement floor, composite deck first floor and metal roof deck, TPO flat roofs, Insulated metal panels, EIFS on existing wall structure and new metal frame, Hollow metal Window and Door frames, reconfigured existing HVAC systems and new HVAC systems, new electrical and plumbing. Hospital functions will remain active during construction period; construction will be phased in 3 parts. Dust, sound and air quality controls shall be provided.

1.4.2 Location

A. The work shall be located at the main building of the Gallup Indian Medical Center campus in the existing Emergency Department and existing eye care wing as indicated in the construction documents.

1. Project address:

a. 516 East Nizhoni Boulevard

b. Gallup, NM 87301

c. Lat/Long: 35.507680, -108.729589

1.5 NOT USED.

1.6 WORK SCHEDULING

Refer to 01 14 00 Work Restrictions.

1.7 PROJECT ENVIRONMENTAL GOALS

Contractor shall distribute copies of the Environmental Goals to each subcontractor and the Contracting Officer. The overall goal for design, construction, and operation is to produce a building that meets the functional program needs and incorporates the principles of sustainability.

a. Preserve and restore the site ecosystem and biodiversity; avoid site degradation and erosion.

Minimize offsite environmental impact. Refer to Section 01 57 20.00 10.

b. Use the minimum amount of energy, water, and materials feasible to meet the design intent.

Select energy and water efficient equipment and strategies. Refer to Section 01 33 29. 00 20

GIMC EMERGENCY DEPT.

011100 - 3 SUMMARY OF WORK 011100 - 3

c. Use environmentally preferable products and decrease toxicity level of materials used. Refer to individual technical specification requirements.

d. Use renewable material resources. Refer to individual technical specification requirements.

e. Optimize operational performance (through commissioning efforts) in order to ensure energy efficient equipment operates as intended. Consider the durability, maintainability, and flexibility of building systems.

f. Manage construction site and storage of materials to ensure no negative impact on the indoor environmental quality of the building. Refer to Section 01 57 21.

g. Reduce construction waste through reuse, recycling, and supplier take-back. Refer to Section 01 74 19.

1.8 OCCUPANCY OF PREMISES

Building(s) will be occupied during performance of work under this Contract. Occupancy notifications will be posted in a prominent location in the work area.

Before work is started, the Contractor shall arrange with the Contracting Officer a sequence of procedure, means of access, space for storage of materials and equipment, and use of approaches, corridors, and stairways.

1.9 EXISTING WORK

In addition to "FAR 52.236-9, Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements":

a. Remove or alter existing work in such a manner as to prevent injury or damage to any portions of the existing work which remain.

b. Repair or replace portions of existing work which have been altered during construction operations to match existing or adjoining work, as approved by the Contracting Officer. At the completion of operations, existing work shall be in a condition equal to or better than that which existed before new work started.

1.10 ON-SITE PERMITS

1.10.1 Utility Outage Requests and Utility Connection Requests

Notify the Contracting Officer at least 72 hours prior to starting excavation work. Contractor is responsible for marking and verifying all utilities not marked.

The Contractor shall verify the elevations of existing piping, utilities, and any type of underground obstruction not indicated or specified to be removed. But indicated in locations to be transversed by piping, ducts, and other work to be installed.

Work shall be scheduled to hold outages to a minimum.

Utility outages and connections required during the prosecution of work that affect existing systems shall be arranged for at the convenience of the Government and shall be scheduled outside the regular working hours or on weekends.

GIMC EMERGENCY DEPT.

011100 - 4 SUMMARY OF WORK 011100 - 4

Contracting Officer may permit utility outages at his discretion. Contractor shall not be entitled to additional payment for utility outages and connections required to be performed outside the regular work hours.

Requests for utility outages and connections shall be made in writing to the Contracting Officer at least 15 calendar days in advance of the time required. Each request shall state the system involved, area involved, approximate duration of outage, and the nature of work involved.

1.10.2 Excavation and Welding Permits

ACTIVITY SUBMISSION DATE SUBMISSION FORM

Excavation Permits 7 calendar days prior to work Electronic Notification (email)

Welding Permits 3 calendar days prior to work Electronic Notification (email)

Permits shall be posted at a conspicuous location in the construction area.

1.11 LOCATION OF UNDERGROUND UTILITIES

Verify the elevations of existing piping, utilities, and any type of underground obstruction not indicated to be specified or removed but indicated or discovered during scanning in locations to be traversed by piping, ducts, and other work to be conducted or installed.

1.11.1 Notification Prior to Excavation

Notify the Contracting Officer at least 48 hours prior to starting excavation work.

1.12 GOVERNMENT-FURNISHED MATERIAL AND EQUIPMENT

The Government will furnish the following materials and equipment for installation by the Contractor:

Refer to Section 102800 Refer to Section 117000

1.13 NOT USED.

1.14 NOT USED.

1.15 SALVAGE MATERIAL AND EQUIPMENT

Items designated by the Contracting Officer to be salvaged shall remain the property of the Government.

The salvaged property shall be segregated, itemized, delivered, and off-loaded at the Government designated storage area located within 15 miles of the construction site.

Contractor shall maintain property control records for material or equipment designated as salvage.

GIMC EMERGENCY DEPT.

RENOVATION & EXPANSION

011100 - 5 SUMMARY OF WORK 011100 - 5

Contractor's system of property control may be used if approved by the Contracting Officer. Contractor shall be responsible for storage and protection of salvaged materials and equipment until disposition by the Contracting Officer.

PART 2 PRODUCTS

NOT USED.

PART 3 EXECUTION

NOT USED.

-- End of Section --

GIMC EMERGENCY DEPT.

011100 - 6 SUMMARY OF WORK 011100 - 6

GIMC EMERGENCY DEPT.

RENOVATION & EXPANSION

011400 - 1 WORK RESTRICTIONS 011400 - 1

SECTION 01 14 00 - WORK RESTRICTIONS

1.1 SPECIAL SCHEDULING REQUIREMENTS

a. Have materials, equipment, and personnel required to perform the work at the site prior to the commencement of the work.

b. The existing ambulance entry and drive will remain in operation during the entire construction period. The Contractor must conduct his operations so as to cause the least possible interference with normal operations of the activity.

c. Permission to interrupt any Activity roads, railroads, and/or utility service must be requested in writing a minimum of 15 calendar days prior to the desired date of interruption.

1.2 CONTRACTOR ACCESS AND USE OF PREMISES

1.2.1 Activity Regulations

Ensure that Contractor personnel employed on the Activity become familiar with and obey Activity regulations including safety, fire, traffic and security regulations. Keep within the limits of the work and avenues of ingress and egress. Wear hard hats in designated areas. Do not enter any restricted areas unless required to do so and until cleared for such entry. Mark Contractor equipment for identification.

1.2.1.1 Subcontractors and Personnel Contacts

Provide a list of contact personnel of the Contractor and subcontractors including addresses and telephone numbers for use in the event of an emergency. As changes occur and additional information becomes available, correct and change the information contained in previous lists.

1.2.1.2 No Smoking Policy

Smoking is prohibited within and outside of all buildings on installations except in designated smoking areas. This applies to existing buildings, buildings under construction and buildings under renovation. Discarding tobacco materials other than into designated tobacco receptacles is considered littering and is subject to fines. The Contracting Officer will identify designated smoking areas.

1.5.2 Working Hours

Regular working hours must consist of a minimum 10 hour period between 7 a.m. and 6 p.m., Monday through Friday, and 7 a.m. to 6 p.m. on Saturday, excluding Government holidays.

1.5.3 Work Outside Regular Hours

Work outside regular working hours requires Contracting Officer approval. Submit request in writing to the Contracting Officer for approval 72 hours prior to starting revised work schedule.

1.5.4 Occupied and Existing Building

The Contractor shall be working in an existing building which is occupied.

GIMC EMERGENCY DEPT.

RENOVATION & EXPANSION

011400 - 2 WORK RESTRICTIONS 011400 - 2

The existing buildings and their contents must be kept secure at all times. Provide temporary closures as required to maintain security as directed by the Contracting Officer.

Provide dust covers or protective enclosures to protect existing work that remains and Government material located in the facility during the construction period.

The Government will remove and relocate other Government property in the areas of the building scheduled to receive work.

1.5.5 Utility Cutovers and Interruptions

a. Make utility cutovers and interruptions after normal working hours or on Saturdays, Sundays, and Government holidays. Conform to procedures required in the paragraph "Work Outside Regular Hours."

b. Ensure that new utility lines are complete, except for the connection, before interrupting existing service.

c. Interruption to water, sanitary sewer, storm sewer, telephone service, electric service, air conditioning, heating, fire alarm, compressed air, and Medical gas and vacuum are considered utility cutovers pursuant to the paragraph entitled "Work Outside Regular Hours." Such interruption are further limited to 1 hour. This time limit includes time for deactivation and reactivation.

Not Used

GIMC EMERGENCY DEPT.

RENOVATION & EXPANSION

012000.0020 - 1 PRICE AND PAYMENT

PROCEDURES

012000.0020 - 1

SECTION 01 20 00.00 20 - PRICE AND PAYMENT PROCEDURES

1.1 SUBMITTALS

designation are for information only. The following shall be submitted in accordance with Section 01

Earned Value Report [G]

1.2 EARNED VALUE REPORT

1.2.1 Data Required

This contract requires the use of a cost-loaded Network Analysis Schedule (NAS). The information required for the Schedule of Prices will be entered as an integral part of the Network Analysis Schedule. Within 15 calendar days of notice of award, prepare and deliver to the Contracting Officer an Earned Value Report as directed by the Contracting Officer. Provide a detailed breakdown of the contract price, giving quantities for each of the various kinds of work, unit prices, and extended prices. Costs shall be summarized and totals provided for each construction category.

1.2.2 Schedule Instructions

Payments will not be made until the Earned Value Report from the cost-loaded NAS has been submitted to and accepted by the Contracting Officer.

1.2.3 Real Property Assets

The Government will provide the Real Property Report. The Contractor shall complete the Draft Real Property Report to represent the final constructed facility and include all associated cost.

1.3 CONTRACTOR'S INVOICE AND CONTRACT PERFORMANCE STATEMENT

1.3.1 Content of Invoice

Requests for payment will be processed in accordance with the Contract Clause FAR 52.232-27, Prompt Payment Construction Contracts and FAR 52.232-5, Payments Under Fixed-Price Construction Contracts. The requests for payment shall include the documents listed below.

a. The Contractor's invoice, showing in summary form, the basis for arriving at the amount of the invoice. Invoice shall include certification by Quality Control (QC) Manager as required by the contract.

b. The Earned Value Report from the cost-loaded NAS, showing in detail: the estimated cost, GIMC EMERGENCY DEPT.

RENOVATION & EXPANSION

012000.0020 - 2 PRICE AND PAYMENT

PROCEDURES

012000.0020 - 2 percentage of completion, and value of completed performance.

c. Updated Project Schedule and reports required by the contract.

d. Contractor Safety Self Evaluation Checklist.

e. Other supporting documents as requested.

f. Updated copy of submittal register.

g. Invoices not completed in accordance with contract requirements will be returned to the Contractor for correction of the deficiencies.

h. Materials on Site.

i. Solid Waste Disposal Report.

1.3.2 Final Invoice

Final invoices not accompanied by the Contractor's Final Release will be considered incomplete and will be returned to the Contractor.

1.4 PAYMENTS TO THE CONTRACTOR

Payments will be made on submission of itemized requests by the Contractor which comply with the requirements of this section, and will be subject to reduction for overpayments or increase for underpayments made on previous payments to the Contractor.

1.4.1 Obligation of Government Payments

The obligation of the Government to make payments required under the provisions of this contract will, at the discretion of the Contracting Officer, be subject to reductions and/or suspensions permitted under the FAR and agency regulations including the following in accordance with "FAR 32.503-6:

a. Reasonable deductions due to defects in material or workmanship;

b. Claims which the Government may have against the Contractor under or in connection with this contract;

c. Unless otherwise adjusted, repayment to the Government upon demand for overpayments made to the Contractor; and

d. Failure to provide up to date record drawings not current as stated in Contract Clause "FAR

52.236-21."

1.4.2 Payment for Onsite and Offsite Materials

Progress payments may be made to the contractor for materials delivered on the site, for materials stored off construction sites, or materials that are in transit to the construction sites under the

GIMC EMERGENCY DEPT.

RENOVATION & EXPANSION

012000.0020 - 3 PRICE AND PAYMENT

PROCEDURES

012000.0020 - 3 following conditions:

a. FAR 52.232-5(b) Payments Under Fixed Price Construction Contracts.

b. Materials delivered on the site but not installed, including completed preparatory work, and off-site materials to be considered for progress payment shall be major high cost, long lead, special order, or specialty items, not susceptible to deterioration or physical damage in storage or in transit to the construction site.

c. Materials to be considered for progress payment prior to installation shall be specifically and separately identified in the Contractor's estimates of work submitted for the Contracting Officer's approval in accordance with Earned Value Report requirement of this contract. Requests for progress payment consideration for such items shall be supported by documents establishing their value and that the title requirements of the clause at FAR 52.232-5 have been met.

d. Materials are adequately insured and protected from theft and exposure.

e. Provide a written consent from the surety company with each payment request for offsite materials.

PART 3 EXECUTION

GIMC EMERGENCY DEPT.

RENOVATION & EXPANSION

012000.0020 - 4 PRICE AND PAYMENT

PROCEDURES

012000.0020 - 4

GIMC EMERGENCY DEPT.

RENOVATION & EXPANSION

013000 - 1 ADMINISTRATIVE

REQUIREMENTS

013000 - 1

SECTION 01 30 00 - ADMINISTRATIVE REQUIREMENTS

1.1 REFERENCES

1.2 SUBMITTALS

designation are for information only. The following shall be submitted in accordance with Section 01

View location map [G]

Progress and completion pictures [G]

1.3 NOT USED.

1.4 VIEW LOCATION MAP

Submit to the Contracting Officer, prior to or with the first digital photograph submittals, a sketch or drawing indicating the required photographic locations. Update as required if the locations are moved.

1.5 PROGRESS AND COMPLETION PICTURES

Photographically document site conditions prior to start of construction operations. Provide monthly, and within one month of the completion of work, digital photographs, 1600 x 1200 x 24 bit true color minimum resolution in JPEG file format showing the sequence and progress of work. Take a minimum of 20 digital photographs each week throughout the entire project from a minimum of ten views from points located by the Contracting Officer. Submit a view location sketch indicating points of view. Submit with the monthly invoice two sets of digital photographs each set on a separate CD- R, cumulative of all photos to date. Photographs for each month shall be in a separate monthly directory and each file shall be named to indicate its location on the view location sketch. The view location sketch shall also be provided on the CD as digital file. All file names shall include a date designator. Cross reference submittals in the appropriate daily report. Photographs shall be provided for unrestricted use by the Government.

1.6 MINIMUM INSURANCE REQUIREMENTS

Procure and maintain during the entire period of performance under this contract the minimum insurance coverage required.

1.7 CONTRACTOR SPECIAL REQUIREMENTS

1.7.1 Asbestos Containing Material

All contract requirements of Section 02 82 16.00 20, "Engineering Control of Asbestos Containing Materials" assigned to the Private Qualified Person (PQP) shall be accomplished directly by a first tier subcontractor.

GIMC EMERGENCY DEPT.

RENOVATION & EXPANSION

013000 - 2 ADMINISTRATIVE

REQUIREMENTS

013000 - 2

1.8 SUPERVISION

In addition to the requirements at FAR 52.236-6 Superintendence by the Contractor, the Contractor shall have at least one qualified supervisor capable of reading, writing, and conversing fluently in the English language on the job site during working hours. In addition, if a Quality Control (QC) representative is required on the contract, then that individual shall also have fluent English communication skills.

1.9 NOT USED.

1.10 PRECONSTRUCTION CONFERENCE

After award of the contract but prior to commencement of any work at the site, meet with the Contracting Officer to discuss and develop a mutual understanding relative to the administration of the value engineering and safety program, preparation of the schedule of prices or earned value report, shop drawings, and other submittals, scheduling programming, prosecution of the work, and clear expectations of the "Draft Real Property Report" Submittal. Major subcontractors who will engage in the work shall also attend.

1.11 thru 1.14 NOT USED.

1.15 AVAILABILITY OF CADD DRAWING FILES

After award and upon request, the electronic "Computer-Aided Drafting and Design (CADD)" drawing files will only be made available to the Contractor for use in preparation of construction data related to the referenced contract subject to the following terms and conditions.

Data contained on these electronic files shall not be used for any purpose other than as a convenience in the preparation of construction data for the referenced project. Any other use or reuse shall be at the sole risk of the Contractor and without liability or legal exposure to the Government. The Contractor shall make no claim and waives to the fullest extent permitted by law, any claim or cause of action of any nature against the Government, its agents or sub consultants that may arise out of or in connection with the use of these electronic files. The Contractor shall, to the fullest extent permitted by law, indemnify and hold the Government harmless against all damages, liabilities or costs, including reasonable attorney's fees and defense costs, arising out of or resulting from the use of these electronic files.

These electronic CADD drawing files are not construction documents. Differences may exist between the CADD files and the corresponding construction documents. The Government makes no representation regarding the accuracy or completeness of the electronic CADD files, nor does it make representation to the compatibility of these files with the Contractors hardware or software. In the event that a conflict arises between the signed and sealed construction documents prepared by the Government and the furnished CADD files, the signed and sealed construction documents shall govern. The Contractor is responsible for determining if any conflict exists. Use of these CADD files does not relieve the Contractor of duty to fully comply with the contract documents, including and without limitation, the need to check, confirm and coordinate the work of all contractors for the project.

If the Contractor uses, duplicates and/or modifies these electronic CADD files for use in producing construction data related to this contract, all previous indicia of ownership (seals, logos, signatures, initials and dates) shall be removed.

1.16 ELECTRONIC MAIL (E-MAIL) ADDRESS

The Contractor shall establish and maintain electronic mail (e-mail) capability along with the

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013000 - 3 capability to open various electronic attachments in Microsoft, Adobe Acrobat, and other similar formats. Within 10 days after contract award, the Contractor shall provide the Contracting Officer a single (only one) e-mail address for electronic communications from the Contracting Officer related to this contract including, but not limited to contract documents, invoice information, request for proposals, and other correspondence.

It is the Contractor's responsibility to make timely distribution of all Contracting Officer initiated e-mail with its own organization including field office(s). The Contractor shall promptly notify the Contracting Officer, in writing, of any changes to this email address.

PART 3 EXECUTION

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SECTION 01 32 01.00 10 - PROJECT SCHEDULE

1.1 SUBMITTALS

designation are for Contractor Quality Control approval. Submit the following in accordance with Section 01 33 00 SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals:

Project Schedule [G]

Qualifications of Scheduler [G]

1.2 SCHEDULE PREPARER

Designate an authorized representative to be responsible for the preparation of the schedule and all required updating (activity status) and preparation of reports. The authorized representative shall have previously developed, created, and maintained at least two (2) electronic schedules for projects similar in nature and complexity to this project and shall be experienced in the use of the scheduling software that meets the requirements of this specification.

3.1 GENERAL REQUIREMENTS

Prepare for approval a Project Schedule, as specified herein, pursuant to FAR 52.236-15 SCHEDULES FOR CONSTRUCTION CONTRACTS. Show in the schedule the sequence in which the Contractor proposes to perform the work and dates on which the Contractor contemplates starting and completing all schedule activities. The scheduling of the entire project is required. The scheduling of construction is the responsibility of the Contractor. Contractor management personnel shall actively participate in its development. Subcontractors and suppliers working on the project shall also contribute in developing and maintaining an accurate Project Schedule. Provide a schedule that is a forward planning as well as a project monitoring tool.

3.1.1 Approved Project Schedule

Use the approved Project Schedule to measure the progress of the work and to aid in evaluating time extensions. Make the schedule cost loaded and activity coded. The schedule will provide the basis for all progress payments. If the Contractor fails to submit any schedule within the time prescribed, the Contracting Officer may withhold approval of progress payments until the Contractor submits the required schedule.

3.1.2 Schedule Status Reports

Provide a Schedule Status Report on at least a monthly basis. If, in the opinion of the Contracting Officer, the Contractor falls behind the approved schedule, take steps necessary to improve its

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progress including those that may be required by the Contracting Officer, without additional cost to the Government. In this circumstance, the Contracting Officer may require the Contractor to increase the number of shifts, overtime operations, days of work, and/or the amount of construction plant, and to submit for approval any supplementary schedule or schedules as the Contracting Officer deems necessary to demonstrate how the approved rate of progress will be regained.

3.2 BASIS FOR PAYMENT AND COST LOADING

Use the schedule as the basis for determining contract earnings during each update period and therefore the amount of each progress payment. Lack of an approved schedule update, or qualified scheduling personnel, will result in the inability of the Contracting Officer to evaluate contract earned value for the purposes of payment. Failure of the Contractor to provide all required information will result in the disapproval of the preliminary, initial and subsequent schedule updates. In the event schedule revisions are directed by the Contracting Officer and those revisions have not been included in subsequent revisions or updates, the Contracting Officer may hold retainage up to the maximum allowed by contract, each payment period, until such revisions to the Project Schedule have been made. Activity cost loading shall be reasonable, as determined by the Contracting Officer. The aggregate value of all activities shall equal the value of the Contract.

3.3 PROJECT SCHEDULE DETAILED REQUIREMENTS

The computer software system utilized to produce and update the Project Schedule shall be capable of meeting all requirements of this specification and shall be compatible with Oracle’s PRIMAVERA Contractor software (Version 6.1). Failure of the Contractor to meet the requirements of this specification will result in the disapproval of the schedule.

3.3.1 Critical Path Method

Use the Critical Path Method (CPM) of network calculation to generate the Project Schedule. Prepare the Project Schedule using the Precedence Diagram Method (PDM).

3.3.2 Level of Detail Required

Develop the Project Schedule to an appropriate level of detail. Failure to develop the Project Schedule to an appropriate level of detail, as determined by the Contracting Officer, will result in its disapproval. The Contracting Officer will consider, but is not limited to, the following characteristics and requirements to determine appropriate level of detail:

3.3.2.1 Activity Durations

Reasonable activity durations are those that allow the progress of ongoing activities to be accurately determined between update periods. Less than 2 percent of all non-procurement activities shall have Original Durations (OD) greater than 20 work days or 30 calendar days. Procurement activities are defined herein.

3.3.2.2 Procurement Activities

The schedule must include activities associated with the submittal, approval, procurement, fabrication and delivery of long lead materials, equipment, fabricated assemblies and supplies. Long lead procurement activities are those with an anticipated procurement sequence of over 90 calendar days.

A typical procurement sequence includes the string of activities: submit, approve, procure, fabricate, and deliver.

3.3.2.3 Mandatory Tasks

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The following tasks must be included and properly scheduled:

a. NOT USED.

b. Submission of mechanical/electrical/information systems layout drawings.

c. Submission and approval of O & M manuals.

d. Submission and approval of as-built drawings.

e. Submission and approval of installed equipment lists.

f. Submission and approval of testing and air balance (TAB).

g. Submission of TAB specialist design review report.

h. Submission and approval of fire protection specialist.

i. Submission and approval of HVAC testing and balancing, test data and reports: Prepare a schedule with integrated logic associated for testing and commissioning of building systems. The schedule shall be at a level of detail which identifies activities and integrates specific activity durations and interdependencies of tasks related to all building testing and commissioning of systems. The logic shall be tied to the overall project schedule and it shall be shown that all tasks associated with all building testing and commissioning will be completed prior to submission of building commissioning report and subsequent contract completion.

j. Air and water balancing.

k. HVAC commissioning.

l. Controls testing plan submission.

m. Controls testing.

n. Performance Verification testing.

o. Other systems testing, if required.

p. Contractor's pre-final inspection.

q. Correction of punchlist from Contractor's pre-final inspection.

r. Government's pre-final inspection.

s. Correction of punch list from Government's pre-final inspection.

t. Final inspection.

3.3.2.4 Government Activities

Show Government and other agency activities that could impact progress. These activities include, but are not limited to: submittal approvals, environmental permit approvals by Tribal or State regulators, inspections, utility tie-in, Government Furnished Equipment (GFE) and Notice to Proceed (NTP) for

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phasing requirements.

3.3.2.5 Activity Responsibility Coding

Assign responsibility Code for all activities to the Prime Contractor, Subcontractor or Government agency responsible for performing the activity. Activities coded with a Government Responsibility code include, but are not limited to: Government approvals, Government design reviews, environmental permit approvals by Tribal or State regulators, Government Furnished Equipment (GFE) and Notice to Proceed (NTP) for phasing requirements. Code all activities not coded with a Government Responsibility Code to the Prime Contractor or Subcontractor responsible to perform the work. Activities shall not have more than one Responsibility Code. Examples of acceptable activity code values are: DOR (for the designer of record); ELEC (for the electrical subcontractor); MECH (for the mechanical subcontractor); and IHS (for Indian Health Service). Unacceptable code values are abbreviations of the names of subcontractors.

3.3.2.6 Activity Work Area Coding

Assign Work Area code to activities based upon the work area in which the activity occurs. Define work areas based on resource constraints or space constraints that would preclude a resource, such as a particular trade or craft work crew, from working in more than one work area at a time due to restraints on resources or space. Examples of Work Area Coding include different areas within a floor of a building, different floors within a building, and different buildings within a complex of buildings.

Activities shall not have more than one Work Area Code. Not all activities are required to be Work Area coded. A lack of Work Area coding will indicate the activity is not resource or space constrained.

3.3.2.7 Contract Changes/Requests for Equitable Adjustment (REA) Coding

Assign Activity code to any activity or sequence of activities added to the schedule as a result of a Contract Modification, when approved by the Contracting Officer, with a Contract Changes/REA Code. Key all Code values to the Government's modification numbering system. Any activity or sequence of activities added to the schedule as a result of alleged constructive changes made by the Government may be added to a copy of the current schedule, subject to the approval of the Contracting Officer. Assign Activity codes for these activities with a Contract Changes/REA Code.

Key the code values to the Contractor's numbering system. Approval to add these activities does not necessarily mean the Government accepts responsibility and, therefore, liability for such activities and any associated impacts to the schedule, but rather the Government recognizes such activities are appropriately added to the schedule for the purposes of maintaining a realistic and meaningful schedule. Such activities shall not be Responsibility Coded to the Government unless approved. An activity shall not have more than one Contract Changes/REA Code.

3.3.2.8 Contract Line Item (CLIN) Coding

Code all activities to the CLIN on the Contract Line Item Schedule to which the activity belongs. An activity shall not contain more than one CLIN Item Code. CLIN Item code all activities, even when an activity is not cost loaded.

3.3.2.9 Phase of Work Coding

Assign Phase of Work Code to all activities based upon the phase of work in which the activity occurs. Code activities to a Construction Phase. Code fast track construction phases proposed by the Contractor to allow filtering and organizing the schedule by fast track design and construction packages. If the contract specifies construction phasing with separately defined performance periods, identify a Construction Phase Code to allow filtering and organizing the schedule accordingly. Each

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activity shall be identified with a single project phase and have only one Phase of Work code.

3.3.2.10 Category of Work Coding

Assign Category of Work Code to all Activities based upon the category of work to which the activity belongs. Category of Work Code must include, but is not limited to: review conferences, permits, construction submittals, construction submittal approvals, Acceptance, Procurement, Fabrication, Delivery, Weather Sensitive Installation, Non-Weather Sensitive Installation, Start-Up, Test and Turnover. Assign a Category of Work Code to each activity. Each activity shall have only one Category of Work Code.

3.3.2.11 Definable Features of Work Coding

Assign a Definable Feature of Work Code to appropriate activities based on the definable feature of work to which the activity belongs. Definable Feature of Work is defined in Specification Section 01 45 00.00 10 QUALITY CONTROL. An activity shall not have more than one Definable Feature of Work Code. Not all activities are required to be Definable Feature of Work Coded.

3.3.3 Scheduled Project Completion and Activity Calendars

The schedule interval shall extend from NTP date to the required contract completion date. The contract completion activity (End Project) shall finish based on the required contract duration as adjusted for any approved contract time extensions. The first scheduled work period shall be the day after NTP is received by the Contractor. Schedule activities on a calendar to which the activity logically belongs. Activities may be assigned to a 7 day calendar when the contract assigns calendar day durations for the activity such as a Government Acceptance activity. If the Contractor intends to perform physical work less than seven days per week, schedule the associated activities on a calendar with non-work periods identified including weekends and holidays. Assign the Category of Work Code - Weather Sensitive Installation to those activities that are weather sensitive. Original durations must account for anticipated normal adverse weather. The Government will interpret all work periods not identified as non-work periods on each calendar as meaning the Contractor intends to perform work during those periods.

3.3.3.1 Project Start Date

The schedule shall start no earlier than the date on which the Notice-To-Proceed (NTP) was acknowledged. Include as the first activity in the project schedule an activity called "Start Project”.

The "Start Project" activity shall have an "Early Start” (ES) constraint date equal to the date that the NTP was acknowledged, and a zero-day duration.

3.3.3.2 Schedule Constraints and Open Ended Logic

Constrain completion of the last activity in the schedule by the contract completion date. Schedule calculations shall result in a negative float when the calculated early finish date of the last activity is later than the contract completion date. Include as the last activity in the project schedule an activity called "End Project". The "End Project" activity shall have a “Late Finish” (LF) constraint date equal to the contract completion date for the project, and with a zero-day duration or by using the "project must finish by" date in the scheduling software. The schedule shall have no constrained dates other than those specified in the contract. The use of artificial float constraints such as "zero free float" or "zero total float" are typically prohibited. There shall only be 2 open ended activities: “Start Project” with no predecessor logic and “End Project” with no successor logic.

3.3.3.3 Early Project Completion

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In the event the Preliminary or Initial project schedule calculates an early completion date of the last activity prior to the contract completion date, identify those activities that it intends to accelerate and/or those activities that are scheduled in parallel to support the Contractor's "early" completion.

The last activity shall have a late finish constraint equal to the contract completion date and the schedule will calculate positive float. The Government will not approve an early completion schedule with zero float on the longest path. The Government is under no obligation to accelerate activities for which it is responsible to support a proposed early contract completion.

3.3.4 Interim Completion Dates

Constrain contractually specified interim completion dates to show negative float when the calculated early finish date of the last activity in that phase is later than the specified interim completion date.

3.3.4.1 Start Phase

Include as the first activity for a project phase an activity called "Start Phase X" where "X" refers to the phase of work. The "Start Phase X" activity shall have an "ES" constraint date equal to the date on which the NTP was acknowledged, and a zero-day duration.

3.3.4.2 End Phase

Include as the last activity for a project phase an activity called "End Phase X" where "X" refers to the phase of work. The "End Phase X" activity shall have an "LF" constraint date equal to the specified completion date for that phase and a zero-day duration.

3.3.4.3 Phase "X" Hammock

Include a hammock type activity for each project phase called "Phase X" where "X" refers to the phase of work. The "Phase X" hammock activity shall be logically tied to the earliest and latest activities in the phase.

3.3.5 Default Progress Data Disallowed

Do not automatically update Actual Start and Finish dates with default mechanisms that may be included in the scheduling software. Activity Actual Start (AS) and Actual Finish (AF) dates assigned during the updating process shall match those dates provided from Contractor Quality Control Reports. Failure of the Contractor to document the AS and AF dates on the Daily Quality Control report for every in-progress or completed activity, and failure to ensure that the data contained on the Daily Quality Control reports is the sole basis for schedule updating shall result in the disapproval of the Contractor's updated schedule and the inability of the Contracting Officer to evaluate Contractor progress for payment purposes. Updating of the percent complete and the remaining duration of any activity shall be independent functions.