161004 Q & A.pdf

This is a Questions and Answers document related to a Uniform Invitation for Bids (UIFB #161004) issued by the Virginia Department of Transportation (VDOT) for the Christiansburg Residency located in Willis, Virginia. The solicitation requests bids to furnish and deliver galvanized and polymer-coated corrugated metal pipe and connecting bands in various sizes. Specific item quantities are not predetermined; instead, individual purchase orders issued post-award will determine the quantities needed. Bids are due June 9, 2026 at 10:00 a.m. EDT, submitted electronically via eVA. No pre-bid conference will be held. The contract period extends from the award date through July 31, 2026 and is non-renewable, with all deliveries required to be completed by July 15, 2026. The contractor must schedule deliveries during normal working hours (Monday through Friday, 7:00 a.m. to 2:30 p.m.) and provide 24-hour advanced notification for each delivery.

The solicitation includes a set-aside for DSBSD-certified micro businesses and small businesses, whereby the lowest responsive and responsible micro business bid receives first consideration if under $10,000 and deemed fair and reasonable, or the lowest responsive small business bid if not exceeding $100,000 and deemed fair and reasonable; otherwise, award is made to the lowest responsive and responsible bidder regardless of size. All pipe must be manufactured by VDOT-approved manufacturers listed on Approved Materials List No. 25 and must conform to Section 232 of the 2020 VDOT Road and Bridge Specifications and the 2016 Road and Bridge Standard PCI 107.7, with manufacturer certifications required for each delivery. Bids must include all costs for furnishing and delivery, including materials, manufacturing, overhead, freight, and delivery charges. The eVA vendor transaction fee is 1 percent of order value, capped at $500 for DSBSD-certified small businesses and $1,500 for other businesses. Payment is made within 30 days of invoice receipt and verification of goods received. Questions should be directed to contract officer Patty Harvey.