161-20250319163406 BENTON.pdf
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- Attached to
- 161-20250319163406 Benton
- Solicitation number
- 3170032297
- Issued by
- Benton County, Mississippi
About this file
The document is a bid invitation from the Benton County Board of Supervisors in Mississippi for the purchase of storm shelters. The county is seeking to acquire storm shelters for a one-year period beginning April 21, 2025, and ending April 21, 2026, with bids to be submitted by 9:00 A.M. on April 15, 2025, at the county office in Ashland, MS. The storm shelters must meet specific requirements, including being above-ground concrete structures compliant with FEMA P-361 standards, with dimensions of 7' x 13' outside, capable of sheltering 13 people, and manufactured at an NPCA Certified Plant.
The bid specifications outline detailed technical requirements for the shelters, including a 4,000 PSI concrete rating, F5/250 MPH wind rating, impact-tested metal door, ventilation, and electrical features. Bidders must provide construction drawings stamped by a Mississippi-licensed engineer and include delivery and installation in their pricing. The county reserves the right to reject any or all bids and to request references from current shelter users. Interested vendors must submit a comprehensive bid form detailing their purchase price, warranty, and any specification exceptions, with contact questions directed to Marlene McKenzie at the county's chancery clerk office.
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Text version
RE: STORM SHELTER BIDS
Upon motion by Supervisor Shoup, duly seconded by Supervisor Briscoe, and thence receiving the unanimous vote of all members present and voting, the Board approved the advertisement for the purchase of Storm Shelters, on behalf of the County, and the following
RESOLUTION adopted:
RESOLUTION OF THE BOARD OF SUPERVISORS OF BENTON
COUNTY, MISSISSIPPI DECLARING ITS INTENTION TO PURCHASE STORM
SHELTERS
WHEREAS, the Board of Supervisors of Benton County, Mississippi, desires to give notice that it intends to purchase storm shelters for and on behalf of the Board of Supervisors;
and
WHEREAS, existing laws provide that proper notice of the intention of the Board to accomplish these things should be given in the manner and form required by law;
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Benton
County, Mississippi, said notice to be substantially as follows:
1. That notice of the intention of the Board to purchase Storm Shelters be given as required by law, as follows:
The bid will be for a one year period, beginning April 21, 2025 and ending April 21, 2026.
Board reserves the right to reject any or all bids, to waive any formality in bids, to accept in whole or in part such bid or bids as may be deemed in the best interest of the county.
These specifications are minimum standards and not intended to exclude comparable storm shelter units of any domestic vendor/manufacturer. Any variances from the specifications must be equal to or better and must be specifically identified in the bid.
Bids shall be submitted on the bid form provided herein, signed by an owner or officer and dated.
Bids shall also be submitted in a sealed envelope clearly marked “Storm Shelter Bids”.
Bids shall be submitted on or before 9:00 A.M., April 15, 2025, at the office of the Benton
County Board of Supervisors located at 190 Ripley Avenue, Ashland, MS 38603. Bids may be mailed to Benton County Board of Supervisors, P.O. Box 218, Ashland, MS 38603. Benton
County shall not be responsible for untimely postmark/delivery of bids submitted by mail.
DELIVERY
Benton County shall be responsible for the preparation of each site(s) where the shelter(s) will be installed.
STORM SHELTER REQUIREMENTS
(**All specifications listed below are MINIMUM requirements and any shelter proposed by the vendor shall meet or exceed said MINIMUM requirements**)
STORM SHELTER REQUIREMENTS
1. Construction Drawings: Stamped by a Mississippi-licensed engineer.
2. Concrete Shelter: Above-ground (4,000 PSI / 28 days), compliant with FEMA P-361, F5/250 MPH wind rating, and -130 PSF roof pressure rating.
3. Dimensions: Outside 7’ x 13’, inside 6’ x 12’, wall thickness 5” (concrete), ceiling/floor thickness 6” (concrete).
4. Capacity: 13 people.
5. Design: One or two-piece design (if two-piece, two plates along rear & side walls).
6. Metal Door: Proof of passing Impact-tested at Texas Tech or equivalent testing facility.
7. Ventilation: Two openings with heavy-duty vent shields.
8. Electrical: One outlet box.
9. Vendor Bid: Includes price per shelter, delivery & installation.
NPCA CERTIFIED PLANT REQUIREMENTS
10. Manufacturing: Shelter must be produced at an NPCA Certified Plant, ensuring compliance with quality standards and ASTM requirements.
WARRANTY
The vendor shall detail warranty on the BID FORM that is a part of these specifications.
OTHER
Descriptive literature that accompanies shelter bid shall become a part thereof. Benton County reserves the right to require that the vendor provide references as to current users of shelters.
QUESTIONS
For questions related to these specifications or the bidding process, please contact Marlene
McKenzie by email: chanceryclerk@bentoncountyms.gov or by phone: 662-224-6300.
BID FORM
BENTON COUNTY BOARD OF SUPERVISORS
STORM SHELTER
BID OPENING APRIL 15, 2025
9:00 A.M.
BIDDER NAME:
ADDRESS:
TELEPHONE/FAX:
EMAIL ADDRESS: _________________________________________________
DATE:
SIGNATURE/TITLE:
PURCHASE PRICE: PER SHELTER
DELIVERY AND INSTALLATION SHALL BE INCLUDED IN
PURCHASE PRICE
WARRANTY:
SPECIFICATION EXCEPTIONS:
mailto:chanceryclerk@bentoncountyms.gov
Published by order of the Board of Supervisors of Benton County, Mississippi this the
17th day of March, 2025.
JAMES LOWRY, PRESIDENT
BOARD OF SUPERVISORS
BENTON COUNTY, MISSISSIPPI
Publish Dates: March 27th and April 3rd
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