1605JE-22-R-00024 Amendment 0003 Questions and Answers.pdf

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1605JE-22-R-00024

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1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

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Washington DC 20210

JCAS

N-4643 200 Constitution Ave, NW Job Corps Acquisition Services US Department of Labor

09/26/20220003

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

08/22/2022

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Nathan A. Quinn

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Amendment 0003 to the Request for Proposals for the Operation of the Puerto Rico Job Corps Centers with Outreach and Admissions and Career Transition Services. The purpose of this Amendment is to post Questions and Answers. The offeror's attention is called to the bottom of the attached excel sheet which has two tabs titled "JCAS" and "OJC." To retrieve a complete set of the Questions and Answers offerors must ensure to access both tabs. The due date is not extended and remains October 7, 2022 at 2:00 p.m. EDT.

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

TEL: EMAIL: 215-861-5231 QUINN.NATHAN.A@DOL.GOV

9/26/2022

JCAS

Soliciation Section Question(s) Answer(s)

I There have been significant, unprecedented shifts in inflation over the past two years. To equitably balance the risk of inflation between the Government and contractor and in accordance with FAR 16.203-3 and 4, will the government consider including FAR 52.216-4, Economic Price Adjustment- Labor and Material Clause in the clauses incorporated by reference. The government is not including 52.216-4 at this time.

I Currently, when a contract is awarded to a non-incumbent, the incumbent contractor pays the employee vacation time earned but unused as part of the final paycheck received. Title 29, Part 4 of the Code of Federal Regulations, Section 4.173 indicates that the vacation time continues, as long as there is no break in service. The contractor by whom a worker is employed at the time the vacation right vests (i.e. on the employee's anniversary date of employment) must provide the full benefit required by the wage determination which is applicable on that date, whether or not it is the predecessor or the successor contractor. o Will the successor contractor be entitled to this information in the list of incumbent service employees required to be provided by the CO/incumbent contractor at the time of transition (along with names, date of hire and position) along with a listing of active employees vacation utilized in current year?

o Will DOL modify new contracts that are awarded to the nonincumbent with funding to absorb the unknown vacation balances to be assumed and paid out under the new contract?

DOL will not modify new contracts to provide funding to absorb vacation balances, as the expectation is that balances would be paid out by the end of the predecessor contract. See FAR 52.222-41(n) regarding the successor contractor receiving data pertinent to incumbent personnel.

J Wage determinations do not list all job titles typically utilized on a JC contract.

Will DOL create non-standard wage determinations by locale or a nationwide industry specific wage determination? If a prospective offeror seeks a conformance, please refer to the process identified at: https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/Tab15.pdf.

L Section L.6, D. Site Visit: Offerors are directed to visit the center virtually in lieu of a site visit due to Covid. The JC Market Place does not include virtual campus tours for the Ramey and Arecibo Centers. Please provide an alternative option if a site visit is not appropriate at this time. Please see the following links to visit each center virtually: https://arecibo.jobcorps.gov/ https://ramey.jobcorps.gov/. In addition, the following links for photos: The Arecibo photos can be found here: https://www.dropbox.com/sh/z7qaagb8qrhczq7/AACn45X1GSnowlTjpxwVaVwQa?dl=0 The Ramey photos can be found here: https://www.dropbox.com/sh/867g4vv0hgxvs25/AAD4uXG1W8IDn_Ttc5fYevOna?dl=0

I The 2017 RFP which resulted in award included the minimum prevailing wage clause. Please provide the current average wage, by position category, to ensure key staff retention at contract start. DOL will not provide this information, as it can be considered proprietary to the incumbent. This RFP does not specify a minimum wage for positions not subject to the SCA or DBA.

H.6 Are contractors required to pay student workers on center SCA rates and H&W benefits? The SCA applies to all persons who actually perform the service work called for by a covered contract, “regardless of any contractual relationship that may be alleged to exist between a contractor or subcontractor and such person,” except those persons expressly exempted from the definition of “service employee.” If a person is engaged in performing any service work called for under a covered contract, such person must be paid the wage and FBs provided under the Act, irrespective of any alleged “independent contractor” or non-employment relationship.

H.6/J Which wage determination should contractors use for satellite locations such as OA/CTS offices? Will DOL include those wage determinations in the RFP? The government does not know where contractors will choose to locate OA/CTS offices. Please refer to 52.222-49 for information concerning the process of incorporating WDs when the location is not known by the government.

H.6 What if the position fits within a position on the wage determination but also supervises student workers? Is the position required by the SCA to be paid more? If an offeror has determined that a position is subject to SCA, then the position that is on the applicable SCA wage determination should be used as positions do not distinguish as to which classifications/positions are being supervised. When the classification doesn’t fall within the scope of any other classifications listed on the wage determination, then a conformance is needed. Also, if the position is exempt under the Fair Labor Standards Act under 29 CFR Part 541 as executive, administrative, or professional exempt then they are not subject to the SCA.

H.6 For the positions which are seniors or lead workers, does the SCA require them to be paid more than the lower position? For example, Senior RA and RA. If the applicable SCA wage determination has various levels for a classification/position, as a business decision, it is up to the offeror to select the appropriate level(s) for that position

H.6 What if the position does some work in more than one position on the wage determination? The offeror should reflect a position where the work will be performed in more than one position on the applicable wage determination. For example, if there is a secretary that will also perform as a file clerk in a 50/50 capacity, the offeror would reflect secretary .5 and clerk .5 to show that the FTE is performing in both positions of the wage determination.

H.6 Is a conformance required for positions, such as Residential Advisor, that are not on the wage determination? If a prospective offeror seeks a conformance, please refer to the process identified at: https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/Tab15.pdf.

H.6 Can a contractor just select the lowest level position in the job families that have levels I, II and III, such as Accounting Clerk, Secretary and General Clerk?

Can a contractor just select the lowest level position in the job families that have levels I, II and III, such as Accounting Clerk, Secretary and General Clerk?

The offeror should reflect a position where the work will be performed in more than one position on the applicable wage determination. For example, if there is a secretary that will also perform as a file clerk in a 50/50 capacity, the offeror would reflect secretary .5 and clerk .5 to show that the FTE is performing in both positions of the wage determination.

H.6 Are all nonexempt employees entitled to health and welfare benefits, regardless of how many hours they work? Yes

H.6 Are substitute or on-call nonexempt employees entitled to the health and welfare benefits? Yes

H.6 Are any of the employees represented by a union? If so, can we get a copy of the agreement and how does this affect the SCA wages? The contract does not have any associated bargaining agreements.

H.6 In reviewing the Wage Determination listed in this RFP, most pay rates listed have a rate of less than $15. Does the minimum wage apply to the Puerto Rico Job Corps Centers? If yes, will an updated wage determination be issued? The minimum wage applies to Puerto Rico and thus the contractor must pay at least the minimum wage or the prevailing wage, whichever is greater.

H.6 From reading Reg. 29 CRF 4.173, for vacation accrual purposes, contractors are required to recognize previous hire dates for work performed on the contract regardless of which contractor operated the center. In addition, the WD states 2 weeks paid vacation after 1 year of service with a contractor or successor. Is this regulation applicable to this implementation and should the hire/vacation accural date be when the employee originally was hired on the contract (regardless of which contractor operated the center) or should the hire/vacation accrual date be when the employee was hired with the current contractor? If this does apply for contractors who did not recognize time with the contract during the transition how should this date be obtained? We want to obtain the proper date to avoid our employees missing out on a higher vacation amount where applicable. See FAR 52.222-41(n) regarding the successor contractor receiving data pertinent to incumbent personnel.

L.6.H Since the contract requires the operation of two centers (Ramey and Arecibo), will the Government grant additional pages (more than 40) for the Technical proposal? The page limit for the Technical Proposal is changed from 40 to 45 pages.

J To be consistent with Attachment J-4 staffing chart, can unused positions be deleted from Attachment J-28? Yes

J-9 The executive summary notes the preventive maintenance could use improvement. Can the contractor assume that these are to be fixed through CRA funding, Equipment, and/or CTST funding rather than through Operational funding?

If some of the above issues are to be fixed through Operational dollars, can the Government identify which items those will be and provide further insight for contractors?

Items identified in poor condition in the survey will be covered under CRA. Preventative maintenance shall be included in the Operational dollars.

N/A Is there an incumbent contractor? If so who is it, and will the government provide the value of the contract? The incumbent contractor is Res-Care, Inc. and the value of the contract is $60,828,566.00.

Are there incumbent personnel and if so can we get their positions and date of hire? See FAR 52.222-41(n) regarding the successor contractor receiving data pertinent to incumbent personnel.

If this is a new requirement is it a consolidation of other existing contracts? It is a follow-on contract.

&"Times New Roman,Bold"&14RFP 1630J5-19-R-0001 Detroit Questions for Clarification (OCM)

OJC

Soliciation Section (when cited by contractor) Question(s) Answer(s)

C Please confirm the advanced training slots are 1:1 slot ratio. Yes, ACT training slots are 1:1 slot ratio.

No NTC trades are applicable to the Arecibo JCCs

Please provide the status of the following projects listed as funded in the 2019 Facility Survey: National Project 2018, National Project 3996, National Project 4030 and National Project 3902. • Assume project 2018 is 4018 Arecibo Redevelopment - Project is currently in final design (100%) stage. Issues causing delays are: Expired Special Use Agreement with DNRA (Puerto Rico Department of Natural Resources; landowner), asbestos permit; to remove asbestos found on site, DNRA has requested additional information for permits.

• Project 3996 Ramey Phase I – Project Completed; Substantial Completion on 11/09/21 and closeout completed on April 2022.

• Project 4030 Ramey Phase II – Project in Issue for Construction Design Phase; expect approval by 09/16/22. Issues on site with permitting. Institute of Culture of Puerto Rico requesting archeologist on site during construction. Pending final construction permit (09/31/22 – 10/15/22)

• Project 3902 Ramey Main Campus Recreation – Project has not been awarded and appears as a future project (new construction). There are no recreational facilities at the main campus.

• Improvements made to existing gym - Weight room added as part of project No. 3996 and roof is currently being replaced using a CRA.

Please confirm that the RFP training slots & trades are accurate, as there are differences in the CTT-10 Report for ACT, OTP Health Care, and LPN. Please clarify the accuracy of the training and slots issued in the J-5. The RFP reflects the correct CTT trades and training slots. The J-5 document shows CTST slots which are different than CTT slots

The CTST slots for Advanced Solar PV and Thermal System Installer are different from Section C.2. Will DOL please clarify if the J-5 is accurate? Section C.2 does not discuss CTST slots but only CTT slots. The J-5 document accurately states the CTST slots. Please refer to the PRH for an explaination of the two.

Could the Government please provide clarification on the location(s) of the Off-Center Advanced Manufacturing (Welding) and Health Care trades? Offerors are expected to propose partnerships envisioned. Upon award, the offeror is expected to development a Memorandum of Understanding (MOU) in accordance with the Job Corps Policy and Requirements Handbook.

Does any of the facility equipment (boilers, heating or ventilation) require the maintenance workers to have a specific certification or license to work on them? If yes, please provide a list of the certifications/licensure so that the maintenance workers can be classified correctly. Maintenance workers are not required to have certifications for facility equipment. However, many of the services that are often subcontracted require certified or licensed personnel for plumbing, electricial and HVAC.

Please confirm if there are costs for utilities outside of Electricity, Water, Propane and Oil, such as sewer, etc. Could the government please provide updated utility information if there are additional costs not listed? No additional cost outside of Electricity, Water, Propane and Oil.

PRH Chapter 5, Management Services: Is the contractor expected to address any current or scheduled O&M issues upon contract award. If so, please identify any outstanding O&M projects and projected costs. All current O&M issues are being addressed. Upcoming-arising issues are unknown.

PRH Exhibit 5-6, Center Health Services Staffing, requires that optometry services are provided. Typically, this is provided as a fee-for-service subcontract. Does DOL require this service to be defined with an FTE count in the Organization chart and J-4? Per PRH Exhibit 5-6 Center Health Services Staffing Requirements a Subcontract with licensed optometrist is required.

* Optometrist: The center must have a (sub)contract with a licensed optometrist (or ophthalmologist) to provide optometric services.

2. Please provide an update on the following items from the Arecibo Facilities Survey:

a. What is the current condition of the roads and parking areas as Facilities Survey indicated they had water damage and were in fair condition at time of survey in 2019?

b. What is the status if the National Office project to redevelop the Center and move the lower campus out of the flood zone to alleviate the flooding conditions.

c. Have there been any improvements made to the medical facilities which were noted as highly deficient in the facilities survey?

d. Has the Job Corps National Office security plan, under development at the time of the facilities survey, been implemented and is Arecibo part of it?

a. What is the current condition of the roads and parking areas as Facilities Survey indicated they had water damage and were in fair condition at time of survey in 2019?

• Existing roads and parking are in fair condition; All existing roads and parking will be either demolished or replaced as part of the Project No. 4018 Arecibo Redevelopment.

b. What is the status if the National Office project to redevelop the Center and move the lower campus out of the flood zone to alleviate the flooding conditions?

• Project No. 4018 Arecibo Redevelopment was awarded as a design-build contract. Design is currently in the 100% Design Phase. Project includes 13 new buildings and the demolition of all existing buildings located under the flood line. Project also include improvements to facilities, utilities, security, and landscape.

c. Have there been any improvements made to the medical facilities which were noted as highly deficient in the facilities survey?

• Project 4018 includes new medical facilies.

• Existing Medical facility (“Dispensario”) had one AC unit repaired and a small area prepared for COVID isolation.

d. Has the Job Corps National Office security plan, under development at the time of the facilities survey, been implemented and is Arecibo part of it?

• Improvements to the Arecibo PSP system improvements were performed at buildings that will remain during the construction of Project 4018 and at the existing administration building. A PSP system is to be installed in all new or remodeled facilities, as part of Project 4018.

3. Please provide an update on the following items from the Ramey Facilities Survey:

a. What is the status of National Project 3996, both Phase I and Phase II, to add new vocation space, renovate existing space for relocated vocations, renovate deteriorated interiors, upgrades site conditions, adds dormitory elevators, and incorporates solar?

b. What is the status of National Project 3902 to construct an accessory recreational, pre-engineered, structure between Dining Hall Building 759A and Education Building 758E?

c. Please provide an updated status to the window and humidity issues in the dormitories at Ramey.

a. What is the status of National Project 3996, both Phase I and Phase II, to add new vocation space, renovate existing space for relocated vocations, renovate deteriorated interiors, upgrades site conditions, adds dormitory elevators, and incorporates solar?

• Project 3996 Ramey Phase I added a new Solar Vocational Building (classrooms, office, storage, etc.), a new Electrical Vocational Building, a new Carpentry Vocational Space, a new Electrical Substation, and a new generator.

• Project 4030 Ramey Phase II will add a new Advanced Culinary Arts Vocational Area, New Cement Masonry Area, New Facilities Management Area, new Plumbing Area, and new Security Area. Project will also add additional parking, solar panels for electricity, elevators (2) for dormitories, and the remodel of all bathrooms at dormitory buildings.

b. What is the status of National Project 3902 to construct an accessory recreational, pre-engineered, structure between Dining Hall Building 759A and Education Building 758E?

• Project has not been awarded or assigned funds by DOL. See attachment.

• Center has improved gym (new weight room, new roof) at satellite campus and as such will be using. In addition, the area between 759A and 758E requires significant improvement to existing underground utilities.

c. Please provide an updated status to the window and humidity issues in the dormitories at Ramey.

• All windows at dormitories and HVAC have been replaced by center. Pending replacing windows and HVAC at offices of first floor. Center has been replacing windows and HVAC using CRA’s.

The RFP states there are 59 female residents on the Arecibo Center. The Facilities Survey Volume I for Arecibo states there are 57 female residents. Please, clarify. 59 female residents states at the Arecibo Center

Please clarify that there are no NTC operated career technical training areas at either center. No NTC operated career technical training areas at Arecibo JCC.

No NTC operated career technical training areas at Ramey JCC.

• P 14 Sect. C – the ACT slots, please clarify whether these are to be 1:1 (Ramey). Correct, ACT slots are to be 1:1

• P 15 Sect. C – the AT slots for C/A, please clarify whether these are to be 1:1 (Ramey) Correct, slots for Culinary Arts are to be 1:1

• P 15 Sect. C – the AT slots for Solar, please clarify whether these are to be 1:1 (Ramey) Correct, AT slots are 1:1

• P 16 Sect. C – the ACT slots, please clarify whether these are to be 1:1 (Arecibo) Correct, ACT slots are 1:1

• P 16 Sect. C – The OTP Health Slots, please clarify whether these are to be 1:1 (Arecibo)

Correct, OTP Health Slots are to be 1:1