1605C4-21-Q-00016 Amendment 0001.pdf

(x)

1605C4-21-Q-00016 x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

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Washington DC 20210

CAS

S-4307 200 Constitution Ave, NW Customer Acquisition Services US Department of Labor

07/27/20210001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

07/16/2021

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of the amendment is to incorporate the revised Statement of Work (SOW). The

Government is also offering a second site visit scheduled on July 29, 2021 at 9:00 a.m. EST at the National Mine Health and Safety Academy located at 1301 Airport Rd. Beaver, WV.

Please coordinate with Kevin Malay at Malay.Kevin@dol.gov to attend second site visit.

Quote submission date has been extended to 8/3/2021 by 5:00 p.m. EST.

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Karen A. Corporal

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

TEL: EMAIL: 202-693-4585 corporal.karen.a@dol.gov

NATIONAL MINE HEALTH AND SAFETY ACADEMY

STATEMENT OF WORK

Revised 7/27/21

1.0 BACKGROUND

The mission of the Mine Safety and Health Administration (MSHA) is to protect the safety and health of the nation’s miners. The National Mine Health and Safety Academy was constructed on 74 acres in the early 1970s with the intent to provide a self-contained training facility for the Agency and the mining industry. Mining professionals from across the United States and many foreign countries come to the Academy for health and safety training. The Academy complex, which opened in 1976, consists of 9 buildings, seven of which are inter-connected, making up 347,410 square feet and includes classrooms and laboratories accommodating 600 students, a residence hall of 174 lodging rooms, a cafeteria, a library, auditorium, and wellness facilities.

The Mine Simulation Laboratory is located on the Mine Academy’s property. It is an above-ground simulated mine building that provides hands-on training for MSHA inspectors and mining industry personnel. The facility has a simulated coal mine with an indoor burn room on the lower level and a simulated metal/nonmetal mine on the second floor level.

1.1 OBJECTIVES

The objective of this procurement is to clean, make necessary repairs, prepare the surface, remove and replace two (2) light transmitting wall panels (1.0 mm thickness) located on the upper portion of two sides of the building, and paint the exterior metal on the Mine Simulation Laboratory building and clean and paint other designated high exterior concrete areas of the Academy. Upon completion, the exterior walls of the Mine Simulation Laboratory and Academy will be more aesthetically pleasing to students, visitors, and staff.

1.2 SCOPE

The scope of this project has two parts as listed below:

The Contractor will provide all personnel, paint, painting tools, materials, supervision, other items and non-personal services, and any equipment needed to clean, make necessary repairs, prepare the surface, remove and replace two (2) light transmitting wall panels located on the upper portion of two sides of the building, and paint the exterior metal on the Mine Simulation Laboratory building (Building K on attached map), three (3) garage doors, eleven (11) entry doors, and guttering and downspouts per specifications in Section 5.1. The area to be painted is approximately 13,236 square feet but must be verified by Contractor prior to bid. The measurement for the light transmitting wall panels is approximately 520’ x 55 ½” but must also be field verified.

The Contractor will also provide all personnel, painting tools, supervision, other items and non-personal services, and any equipment needed to clean and paint designated high exterior concrete areas of the Academy per this Statement of Work. Most of the high exterior concrete areas are on the 2nd and 3rd level of the residency hall (Building A on the attached map). The area to be cleaned and painted is approximately 8,448 square feet but must be verified by Contractor prior to bid. (The Government will provide paint for the designated high exterior concrete areas.)

It is expected that the Contractor may need to attend a site visit for the purpose of this contract in order to conduct an overall assessment to determine appropriate steps.

Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract is awarded.

1.3 SPECIAL QUALIFICATIONS

The Contractor shall provide evidence that he has obtained all licenses and permits required by law to engage in the activities that are required in connection with the Statement of Work. Contractor must engage an experienced painter with at least 5 years’ experience.

1.4 PERIOD OF PERFORMANCE

The period of performance for this contract shall begin upon date of award. Work shall commence upon receipt of Notice to Proceed and be completed within 90 days.

All work must be scheduled to complete within this timeframe. The Contractor must keep a record of inclement weather delaying work on the project. Any modifications or extensions due to inclement weather will be requested through the Contracting Officer’s Representative (COR) and approved by the Contracting Officer.

1.5 RECOGNIZED HOLIDAYS

The Contractor is not required to perform services on the following holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6 HOURS OF OPERATION

The Academy operates between the hours of 8:00 a.m. and 4:00 p.m. Monday thru Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government-directed facility closings.

1.7 PLACE OF PERFORMANCE

The work to be performed under this contract will be at NMH&S Academy, 1301 Airport Road, Beaver, Raleigh County, WV.

1.8 SECURITY REQUIREMENTS

Contractor staffs are required to conform to MSHA's security and privacy requirements as described below.

1.8.1 As a condition of employment with the U.S. Department of Labor (DOL), Mine Safety and Health Administration (MSHA), all employees must complete paperwork for a short e-QIP background investigation as needed.

1.8.2 Identification Badge. Contractor employees visiting Government facilities shall wear an identification badge provided by on-site security. Visiting Contractor employees shall comply with all Government escort rules and requirements. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent and display all identification and visitor badges in plain view above the waist at all times.

1.8.3 Employee Conduct. Contractor employees shall comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of military uniforms, and possession of weapons) when visiting or working at Government facilities.

The Contractor shall ensure contractor employees present a professional appearance at all times and that their conduct shall not reflect discredit on the United States, the Department of Labor or MSHA.

1.8.4 Removing Employees for Misconduct or Security Reasons. The Government may, at its sole discretion, direct the Contractor to remove any Contractor employee from MSHA facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required. The Contracting Officer (CO) will provide the Contractor with a written explanation to support any request to remove an employee.

1.9 SAFETY REQUIREMENTS

The Contractor shall ensure that fall protection and safety requirements are adhered to at all times and must follow all MSHA, OSHA, and Academy safety requirements.

1.10 CONTRACTING OFFICER REPRESENTATIVE

The Contracting Officer Representative (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting

Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract.

1.10.1 The Contractor will in the performance of this requirement immediately notify the COR or the MSHA Point of Contact if the time and/or service obligations of this contract cannot be met due to inclement weather, civil disturbances, equipment failure, illness, etc. MSHA recognizes the obligation of the Contractor to provide for the safety and well-being of personnel engaged in providing services under this contract. The Contractor shall notify the MSHA COR or other MSHA designated point of contact no later than 9:00 a.m. on the day the services were scheduled to be provided if any circumstances prevent timely performance.

1.11 TECHNICAL POINT OF CONTACT

Kevin Malay, Facility Manager Malay.kevin@dol.gov 304-256-3481

1.12 TYPE OF CONTRACT

The Government anticipates awarding a firm-fixed price contract.

PART 2

DEFINITIONS & ACRONYMS

CO – Contracting Officer

COR - Contracting Officer’s Representative: A representative from the requiring activity assigned by the Contracting Officer to perform surveillance and to act as liaison to the contractor

Defective Service - A service output that does not meet the standard of performance associated with it in the Statement of Work.

DOL - Department of Labor

FAR – Federal Acquisition Regulation

MSHA – Mine Safety and Health Administration

NMH&S Academy – National Mine Health and Safety Academy

POP – Period of Performance

Quality Control - Those actions taken by a contractor to control the performance of services so that they meet the requirements of the SOW.

Quality Assurance - Those actions taken by the government to assure services meet the requirements of the Statement of Work.

SF – Standard Form SOW – Statement of Work

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.0 GOVERNMENT FURNISHED ITEMS AND SERVICES

Knowledgeable NMH&S Academy personnel will be made available to assist Contractor personnel in obtaining all information pertinent to this project. Utilities are available at the work site at no cost to the Contractor. Government will provide any available drawings related to this project. The Government will provide paint for the high exterior concrete areas. The brand of paint provided is Sherwin Williams. The Product Name is Bond-Plex Waterbased Acrylic Coating, Clear Tint Base. The Product Code is B71T204, and UPC Number 0-35777-58678-5.

3.1 CONTRACTOR USE OF PREMISES

The Contractor will be performing this work on the grounds of the National Mine Health and Safety Academy. The grounds have controlled access and as such the Contractor shall comply with Academy security procedures.

The Contractor will be provided a storage / staging area for equipment and materials in an area determined by the COR. The Contractor is responsible for restoring the area to its original condition at the completion of work and repairing any damages incurred to the area as a result of Contractor activities.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4.0 CONTRACTOR FURNISHED ITEMS AND SERVICES

The Contractor will provide all personnel, paint, painting tools, materials, safety equipment, supervision, permits, licensure, other items and non-personal services, and any lift equipment needed to perform the work at the Mine Simulation Laboratory.

Contractor will also provide all personnel, painting tools/supplies, safety equipment, supervision, permits, licensure, other items and non-personal services, and any lift equipment needed to perform the work on designated high exterior concrete areas.

The Contractor is responsible for the removal and disposal of waste that is a result of this project and must comply with all federal, state and local regulations pertaining to the transport and disposal of waste.

PART 5

REQUIREMENTS AND SPECIFICATIONS

5.0 REQUIREMENTS

All labor, planning, documents, materials, safety and lift equipment, supervision, incidentals, permits, licensure, and cleanup shall be provided by the Contractor to complete the following tasks.

CLEAN, PREPARE SURFACE, REMOVE/REPLACE TWO LIGHT TRANSMITTING WALL

PANELS AND PAINT EXTERIOR METAL ON MINE SIMULATION LABORATORY

5.0.1 Mobilization

Mobilize personnel and equipment to job site storage/staging area

5.0.2 Clean and Prepare Surface

Remove loose paint or rust by scraping all affected areas with a wire brush Clean by washing the entire surface with a steam power washer Repair/patch any cracks or dents in the siding

5.0.3 Apply Paint

Apply two (2) coats of a water based acrylic paint designed for baked on finishes to all surfaces per manufacturer’s specifications and allow to dry

5.0.4 Remove/Replace Two (2) Light Transmitting Wall Panels

Remove old light transmitting wall panels Re-install new light transmitting wall panels, minimum of 1.0 mm thickness.

Ensure proper overlap and sealing to prevent water leakage

5.0.5 Cleanup and Disposal of Debris

Cleanup, remove, and properly dispose of waste products generated during work on this contract

PAINT HIGH EXTERIOR CONCRETE AREAS

5.0.6 Mobilization

Mobilize personnel and equipment to job site storage/staging area

5.0.7 Clean Surface

Pressure wash all designated areas to remove loose paint, dirt, and grime

5.0.8 Apply Paint

Apply (2) two coats of paint to all designated areas (Paint will be provided by the Government)

5.0.9 Cleanup and Disposal of Debris

Cleanup, remove, and properly dispose of waste products generated during work on this contract

5.1 SPECIFICATIONS

Paint for Mine Simulation Laboratory must be a water based acrylic paint designed for baked on finishes with color to match existing color of building. Paint color and wall panel color must be approved by the Government prior to purchase. Wall panels should be of equal or greater thickness as the existing panels. Contractor must follow all manufacturer’s specifications for applying paint products.

5.2 WORK SCHEDULE

All work shall be performed during the periods of time established by the U.S.

Government’s Contracting Officer’s Representative (COR) so there is no disruption in training that is scheduled at the Academy.

5.3 QUALITY CONTROL

The Contractor shall develop and maintain an effective quality control program to ensure the services and products are performed/delivered in accordance with this SOW.

The Contractor’s quality control program is the means by which they assure themselves that their work complies with the requirement of the contract. The Government reserves the right to inspect work at any time during the project.

5.4 INSPECTION AND ACCEPTANCE

For this project, the acceptance of all tasks will belong with National Mine Health & Safety Academy management and the Contracting Officer’s Representative (COR) in accordance with the contract. The selected Contractor must ensure it has adequate resources for completing work described in this SOW.

Once project tasks have been completed, the COR will make an inspection of the work.

The approval of this final inspection by the COR will acknowledge acceptance of all project deliverables and that the Contractor has met all assigned tasks.

Any discrepancies involving completion of tasks or disagreement between NMH&S Academy management or the COR and the chosen Contractor will be referred to both organizations’ Contracting offices for review and discussion.

5.5 DELIVERY, STORAGE AND HANDLING

Equipment and materials shall be carefully handled, properly stored, and adequately protected to prevent damage before and during installation, in accordance with the manufacturer’s recommendations and as approved by the COR. Damaged or defective items shall be replaced. All items are restricted to the allowed storage and staging area.

5.6 STOP WORK

All work shall be performed in a safe and professional manner. If work is not performed safely and professionally, the COR shall have the authority to stop work immediately.

This does not in any way affect the U.S. Government’s right to terminate the contract for default or convenience in accordance with the applicable provisions of the contract.

5.7 WARRANTY

Unless specified otherwise, in writing and agreed upon by all parties, all products, labor, and service must be warranted by the Contractor for a period not less than one (1) year from the official date of final Contractor payment.

Warranties imply that if any product or workmanship is not satisfactory during this period, it shall be replaced, adjusted, and/or repaired to the point of satisfactory, at no additional cost to the Government and is the liability of the Contractor to ensure all warranties are upheld. Government will not be liable for any costs associated to travel, lodging and per diem related to warranty repairs during the specified period as stated above.

PART 6

DELIVERABLES

Deliverable Description Submitted to

Time

Safety Plan Report indicating plan for preventing workplace injuries, illnesses, or death

Assigned

COR

Within 10 days of contract award

Project Schedule Indicates sequence of work and schedule

Assigned

COR

Within 10 days of contract award

Material Safety Data Sheets

Data sheets related to safety and health of products

Assigned

COR

Within 10 days of contract award

Certified Payroll Payroll records in accordance with Davis-Bacon and related Acts

Assigned

COR

Weekly

Standards and Warranties

Standards for upkeep and routine maintenance and warranties of material and workmanship

Assigned

COR

Upon completion of project

MAP OF ACADEMY GROUNDS

Question Number RFQ / Solicitation Reference Question / Comment Government Response

1 Site Visit

If possible, May we have the thickness of the panel, blueprints of both buildings?

We have the specifications of the measurements listed in the solicitation. However, if there are more specs mentioned with the blueprints (including electrical blueprints) and any other specifications, please forward.

The Government has revised the SOW to incorporate thickness of the panels.

In addition, additional specs and blue prints (including electrical) may be provided during the second site visit scheduled for 2 August 2021, if they are available.

(See Amendment 0001)

MINE SAFETY AND HEALTH ADMINISTRATION (MSHA)

Solicitation: 1605C4-21-Q-00016

PAINTING & CONSTRUCTION SERVICES