Amnd 0001_RFP 1605AE23R00010_HVAC--Roofs BL Hooks (3510).pdf

(x)

1605AE-23-R-00010

x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

Washington DC 20210

JCAS

N-4643 200 Constitution Ave, NW Job Corps Acquisition Services US Department of Labor

07/06/20230001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

06/09/2023

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

RFP No. 1605AE-23-R-00010, Amendment 0001

Benjamin L. Hooks Job Corp Center, Memphis, TN

Project 3510 - HVAC and Roof Replacements of Building 1-Dormitory, Building 2-Gymnasium &

Building 3-Main Building

The purpose of this amendment is to:

1. Extend the due date for Phase One proposals until July 18, 2023 at 2:00 PM ET.

2. Provide responses to the questions received prior to the due date specified in the RFP;

Continued ...

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Emily M. Giardino

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

TEL: EMAIL: 215-861-5226 GIARDINO.EMILY.M@DOL.GOV

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 85CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

1605AE-23-R-00010/0001

see pages 3-11 of this Amendment.

3. Provide the sign-in sheet of attendees at the pre-proposal conference/site visit; see pages

12-13 of this Amendment.

4. Provide the Past Performance Questionnaire referred to in the original RFP; see pages 14-19 of this Amendment and SAM.gov attachment.

5. Section C, DESCRIPTION/SPECIFICATIONS/WORK

STATEMENT, of the original RFP is removed and replaced with the amended Scope of Work at pages

20-85 of this Amendment.

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

Question No.

RFP Section & Page Question Answer

4. Roofing (Building 2—Gymnasium), SOW page 34/170

Metal Roof (c) #2: Is this Polyurethane or Silcon “Foam Roofing”?

Scope of Work indicates on 1) Metal Roof (c) (1) page 34/170, an "or", so therefore either system is allowable under the bid. See revised SOW.

4. Roofing (Building 2—Gymnasium), SOW page 34/170

Metal Roof (c ) #3: Remove and surface clean the existing deteriorated surface coating material. Is it Remove or Clean?

Scope clarification: clean, patch, and repair existing surface coating material. Apply new silicone coating such as TRUCO or approved equal with 10 year warranty.

Resurfacing materials shall be installed per the manufacturer’s instructions. All areas shall be cleaned prior to installation of the coating system, per manufacturer’s instructions. See revised SOW.

6. Architectural-SOW page 37/170

#6 Architectural 1): Lists a through f and then starts at b again. Is that supposed to be tabbed to the left?

Item (b) should be labeled item (g). See revised SOW.

IV. EXTENT OF WORK,

section 2, page 29/170.

The RFP mentions in several locations that we are to use the Model Energy Code of Tennessee listed as the 2012 IECC, however, this project does not fall under the State’s jurisdiction but Shelby County who enforces the 2021 IECC. Can you confirm that the 2021 IECC is the code that you would like for us to follow?

Scope clarification: change all 2012 IECC references to 2021 IECC. See revised SOW.

5 NA Are there roof cores of the existing facility that are available?

Yes, see "Benjamin Hooks Roof Visual Survey April 2021" at:

www.solicitationattachments.com/blhooks3510

6 NA

We understand that the Building 3 roof was replaced around 2003, are there any documents available from this project?

No documents are available for that project.

4. Roofing (Building 2—Gymnasium)-SOW page 34/170

We are concerned that the directed roof coatings for Building 2 will be a future issue due to the adherence to the existing roof surfaces. In addition, the existing metal roof at Building 2 currently has loading capacity issues due to the condition of the existing metal panels. We’re not sure how to install the roof coating at this location, if there are safety issues walking on this surface? How is this to be handled?

See response to question 2:

Scope clarification: clean, patch, and repair existing surface coating material. Apply new silicone coating such as TRUCO or approved equal with 10 year warranty.

Resurfacing materials shall be installed per the manufacturer’s instructions. All areas shall be cleaned prior to installation of the coating system, per manufacturer’s instructions. See revised SOW.

6. Architectural-SOW page 37/170

Since there is now only one company that manufactures white EPDM roofing with no competition, are other roofing and flashing system options acceptable?

Upon award and throughout the submittal process, substitutions of roofing and flashing systems with equal products are allowed. See also FAR 52.236-5(a).

RFP No. 1605AE-23-R-00010 Project #3510, HVAC & Roof Replacements at the BL Hooks Job Corps Center

Questions & Answers

RFP No. 1605AE-23-00010 Amendment 0001, Pg. 3

c. Roofing (Building 3—Main)-subsection 2, SOW page 29/170

We understand that the existing building roofs have about 2.5” of insulation currently.

In order to meet the current IECC R-value, this thickness will have to be essentially doubled. This may cause issues with existing flashing and curb heights causing the curbs, perimeter heights, etc. to all be raised to accommodate this new insulation height. Locally, when this situation occurs on a roof placement project, Code Enforcement will allow replacement of the thickness up to this threshold of having to raise these heights. Is this acceptable?

Bids shall be based on the design build Scope of Work for insulation thicknesses required by locally adopted energy codes. Bid shall incorporate necessary ancillary work associated with added insulation such as but not limited to, raising mechanical curb heights and adding perimeter blocking and flashing material as detailed in the design Scope of Work. See revised SOW.

IV. EXTENT OF WORK,

Section A. DESIGN

OBJECTIVES (ROOFING),

Item 1, SOW page 28/170

With local code enforcement, when a roof replacement occurs on a building that was not seismically designed, they do not require seismic roof curbs, gas piping supports, etc. Is this acceptable?

Design objectives for the scope of work states "The buildings are located in a moderate seismic zone and design and construction must comply with the applicable seismic criteria. The Contractor shall provide a complete design including both plans and specifications for Roofing and HVAC replacement at the affected buildings and structures " Therefore, seismic reinforcement of all roof accessories shall be designed and installed according to seismic requirements of the locally adopted building code.

11 NA

Even if the perimeter edge can be utilized as an overflow method, there are several roof drains that are not close enough to perimeter for this method. Will additional overflow drains need to be designed and installed in this project.

Yes, additional overflow drains will need to be designed and installed as required by code to ensure proper drainage with overflow protection.

6. Existing Facility Investigative Survey, Subsection d, SOW page 17/170

Electrical lines that run on top of the existing roof membrane will possibly require removal and/or replacement. We would need to investigate their purpose to determine if these lines could be routed below deck into the new roof curbs.

The Contractor shall conduct an investigative survey of the existing facility per Section 6 "Existing Facility Investigative Survey" on page 16/170 of the Scope of Work.

Subsection "d", states "The Contractor shall perform an investigative survey to verify all existing conditions, dimensions, layouts, existing system types and conditions in and around the construction areas, and to determine if there are hidden conditions or elements which will impact the proposed design." See answer to question 43 for further detail. See revised SOW.

b. Roofing (Building 2—Gymnasium). SOW page 28/170

Without being able to walk on the metal gym roof for safety concerns, is that roof safe and can it hold the additional weight of adding more coating to the existing roof?

a. The specifications are not clear regarding the removal of the existing expanded polyurethane down to the existing metal panels or if the design intent is to install coating over the existing expanded polyurethane foam. Specs say to replace all exposed fasteners with new fasteners, however, to achieve this we would have to remove the entire sprayed foam system.

i. If coating the existing expanded polyurethane foam is the requirement for this project, has there been any adhesion test performed for the proposed new coating system.

The Scope of Work by definition is not a "specification". The Solicitation "Design Scope of Work" requires field investigation and design including any structural analysis of existing structure for overall loading. Access to the roof is the design build contractor's means and methods.

Regarding question on removal of the existing polyurethane, see response to question 2.

Regarding question on adhesion testing, no adhesion test was performed. See response to question 2.

14 NA

The brick wall on building 3 and building 1, there are missing or low through wall flashings that may cause issues with flashing termination heights. If these through wall flashings are missing, then the watertight integrity of the building may be compromised.

The Contractor shall conduct an investigative survey of the existing facility per Section 6 "Existing Facility Investigative Survey" on page 16/170 of the Scope of Work. The contractor shall design and construct all flashings systems required to provide warranted watertight integrity of the building.

Amendment 0001, Pg. 4

Section "c." Roofing (Building 3—Main), subsection 5, SOW page 29/170

Are there any special roofing warranties required (Example roof bonds)? In section C there is mention of consequential damage to the building interior finishes and equipment. Is this a requirement of the manufacturer’s warranty language.

Refer to Scope of Work section 11 “Warranties" page 51/170 for warranty requirements.

16 NA

There are existing fall protection devices where HVAC equipment is close to edge of roof, however there are several units that are just as close or closer to perimeter edge.

Will adding these devices be a requirement and is there a written specification on them.

The Contractor shall conduct an investigative survey of the existing facility per Section 6 "Existing Facility Investigative Survey" on page 16/170 of the Scope of Work.

Contractor shall design and construct all necessary fall protection devices to comply with Federal, state, and local code requirements.

As stated in the scope, As-Built drawings are not available for this project. All reference information including reference drawings, asbestos and hazardous material reports can be accessed at the links below:

www.solicitationattachments.com www.solicitationattachments.com/blhooks3510

Section c. Roofing (Building 3—Main)-SOW page 29/170

On Part 1; Section C “Building 3—Main” 1) states (adjust the elevation of area drain bodies as needed to accommodate thickness of new insulation) Are these drain lines constructed of cast iron, PVC. How are the drain assemblies connected to the structure etc. Will this requirement be on building 1 (dormitory). And if so, we will need information on how they are installed in what appears to be a structural concrete deck. If adjustment of the drain hubs are necessary, this might require demo of the concrete around each drain.

The Contractor shall conduct an investigative survey of the existing facility per Section 6 "Existing Facility Investigative Survey" on page 16/170 of the Scope of Work to determine existing drain line and drain bodies. Contractor shall design and construct a proper roof drainage system to maintain warranted watertight integrity for all roofs identified in the scope of work.

Section 2) EPDM Flat Roof, item g, SOW page 35/170

Regarding the Bldg. 2 EPDM flat roof area. item g) only mentions work on three inner faces of the existing parapet walls. The rise wall to the north of this roof area is a CMU wall that appears to have several cracks and mortar deterioration. There are also areas in wall that have been infilled with EIFS/Stucco. Is there any work to be done on this wall?

No; this work is not contemplated by the SOW.

Section B. DESIGN OBJECTIVES (HVAC) item 1 SOW page 30/170

The narrative says to replace the units like for like; same manufacturer. Then it gives you the option of three manufacturers. Which one is correct?

The "like for like" refers to the size & capacities of existing equipment. Acceptable equipment manufacturers are those listed or approved equal.

Section B. DESIGN OBJECTIVES (HVAC) item 1 SOW page 30/170

Again, the narrative says to replace like for like. It also says at the 15% design phase we are to calculate cooling & heating loads to verify that the existing capacities (tonnage) is sufficient. If it turns out that the units need to be larger, do we get a

The Contractor shall base its proposal on capacities and sizes listed in the Scope of Work.

Section B. DESIGN OBJECTIVES (HVAC) item 1 SOW page 30/170

The narrative says that equipment selection is based on LCC (Life Cycle Cost). LCC does not happen until the 15% design phase after the bid?

The Contractor shall base its proposal on capacities and sizes listed in the Scope of Work.

Section 8. Mechanical, subsection "y", SOW page 43/170

Does all duct need to cleaned or just the duct on the units we replace.

All existing ductwork should be cleaned as outlined in the Scope of Work page 43/170 Section 8 - Mechanical - item y.

17 Are there any As-Built or original construction drawings available to be reviewed?NA

Amendment 0001, Pg. 5

8. Mechanical, subsection "aa". SOW page 44/170

The narrative calls for all duct to be leak tested and sealed. There is no way we can price the sealing portion of this statement. We don’t know how many leaks there are.

For bidding purposes the contractor shall base their bid on sealing of duct joints in a quantity amount of 24"x10" duct size (10 Total) and for 36"x12" duct size (5 Total).

1. Center Operation, subsection 6d, SOW 19/170 page

It calls for us to coordinate with the Center and schedule a program of RTU replacement one at a time. Is this saying that we replace one RTU, get it operational before we move to the second RTU?

Scope of work page 19/170, section 6d states "Removal and replacement of any Building 3 RTU must be accomplished within a 24 hour period or less and unit placed into full operation."

26 NA We need a clearer understanding of what the controls scope is.

For Building 1:

On page 45/170, Scope of Work Section 9 b subsection 2 states: “Reconnect all new exhaust fans to the existing building automation controls system”.

For Buildings 2 and 3:

Scope of Work, page 41/170, Section 8 "Mechanical" subsection “d” states " The existing nonfunctional HVAC Direct Digital Controls (DDC) and wiring in Building 3 shall be abandoned in place".

Scope of Work, page 42/170, Section 8 "Mechanical" subsection “e” states "the Contractor shall provide new controls for each rooftop unit. Provide multiple space temperature sensors (for each classroom, offices) that will transmit data to a central temperature controller, which will in turn average the combined temperature and provide cooling or heating based on the average input temperature. The location of the central temperature controller shall be coordinated with the Center’s maintenance supervisor."

Scope of Work, Page 18/170, Section D " SPECIFIC INSTRUCTIONS" subsection “5” states “Prior to removal and replacement of any Building 2 HVAC unit the following work must be complete:

a) Space temperature sensors and central temperature controller installed, and all control wiring rough ins to HVAC Roof Top Unit (RTU) location as required and ready for unit connection”.

Scope of Work, Page 19/170, Section D " SPECIFIC INSTRUCTIONS" subsection “6” states “Prior to removal and replacement of any Building 3 RTU the following work must be complete:

a) Space temperature sensors and central temperature controller installed, and all control wiring rough-ins to RTU location as required and ready for unit connection”.

Amendment 0001, Pg. 6

6. Existing Facility Investigative Survey, Subsection d, SOW page 17/170

There is 1/2 “conduit laying all over the roof. I think it may be 115-volt power to convenience outlets on the units. What do we do with this

See response to question 12 above:

The Contractor shall conduct an investigative survey of the existing facility per Section 6 "Existing Facility Investigative Survey" on page 16/170 of the Scope of Work.

Subsection "d", states "The Contractor shall perform an investigative survey to verify all existing conditions, dimensions, layouts, existing system types and conditions in and around the construction areas, and to determine if there are hidden conditions or elements which will impact the proposed design." See answer to question 43 for further detail. See revised SOW.

28 NA

Will any core information of the existing system, including the existing thickness, be provided?

See response to question 5:

Yes, see "Benjamin Hooks Roof Visual Survey April 2021" at:

www.solicitationattachments.com/blhooks3510

C. SYSTEM

REQUIREMENTS,3. Roofing (Building 1—Dormitory), subsection d, SOW page 32/170

Per the RFP Part 1 section C number 3. Roofing (Building 1- Dormitory) (page 32) it states to mechanically attach fully tapered iso. Can the Contractor mechanically attach the bottom layer and adhere the top layers?

Contractor to design and install a roofing insulation system fastened per roofing manufacturer's instructions and recommendations and shall comply with all applicable codes preventing wind uplift.

30 NA

Are any of the buildings structurally sloped? If so, is tapered iso still required? Or can we go with flat iso with crickets at 1/4" per ft for proper drainage?

Existing structural can be found in the reference drawings listed in the DB Scope of Work. Reference response to question #17. Tapered insulations differ per building and ultimate selected design requirements of the roofing system per the Design Build requirements listed in the Scope of Work.

31 NA What is the minimum r value for the new insulation? R values shall be in accordance with 2021 IECC.

32 NA Do the Superintendent, SSHO and QC Manager need to be 3 separate individuals?

The Safety and Supervision may be double-hatted, but the Quality Control position shall be provided by a separate, qualified individual.

1. Center Operation, subsection 6d, SOW 19/170 page

Are there any phasing requirements? How many people will be in each building? Are there any temporary heating/cooling requirements?

See response to question 25.

The buildings will remain in operation throughout the period of performance.

No temporary heating/cooling is required.

34 NA

Should we include tree trimming in our quote? It was noted that there was existing debris in some areas of the roof(s).

Offerors shall base their proposals on the items of work in the RFP Scope of Work.

D. LAYDOWN AREAS, SOW

page 60/170

Please confirm the crane staging area for each building. Will this be the same as the laydown area shown in the Scope of Work?

Crane location area will be determined based on sequence of construction in coordination with the center. Crane location is not the same as laydown areas shown in the SOW.

36 NA Is core drilling required and what is the existing thickness of the concrete decks?

See response to question 5 above for core drilling and refer to link to existing drawings identified in response to question 17 for concrete deck thickness.

Amendment 0001, Pg. 7

6. Existing Facility Investigative Survey, Subsection d, SOW page 17/170

There are existing conduits that run over the roof to existing security cameras at the dormitory. How will these be addressed during the re-roof? Will the camera conduits need to be moved or relocated to allow for the roofing to be re-done? Does this need to be included in our pricing?

Yes; see also response to question 12:

The Contractor shall conduct an investigative survey of the existing facility per Section 6 "Existing Facility Investigative Survey" on page 16/170 of the Scope of Work.

Subsection "d", states "The Contractor shall perform an investigative survey to verify all existing conditions, dimensions, layouts, existing system types and conditions in and around the construction areas, and to determine if there are hidden conditions or elements which will impact the proposed design." See answer to question 43 for

8. Mechanical. Section d, SOW page 41/170

Will you share the existing building automation controls system Contractor contract info, company / manufacturer info?

Page 41/170 of the Scope of Work for building 3 states that Section 8 "Mechanical" subsection "d" indicates "The existing nonfunctional HVAC Direct Digital Controls (DDC) and wiring in Building 3 shall be abandoned in place" Therefore, existing building control information is not necessary for implementation of the Scope of Work. See answer to question #26 for further detail on control work.

39 NA

Can we do a core test on the roofs that are being torn off? What is the existing thickness of the concrete decks?

No. The contractor shall base their bid on a 60 mil fully adhered EPDM roof system over two inches of PolyISO insulation on a metal roof deck. For thickness of concrete deck, refer to link to existing drawings identified in response to question 17.

40 NA

If the selected equipment’s lead time exceeds the period of performance, will we be able to request a duration change? Will the period of performance start after the equipment has been ordered or after notice to proceed?

The period of performance begins upon issuance of the Notice to Proceed. Time extensions due to long lead items are considered on a case by case basis. See F.7 (Excusable Delays).

10. Electrical, subsection "h" , SOW page 50/170

It is assumed that the existing RTU’s are already tied into the Fire Alarm system and that we would be able to reuse what is already in place without running new conduit or cables. Can this be confirmed?

The Contractor shall install new fire alarm wiring from RTUs to existing fire alarm panel. See Section 10 "Electrical" subsection "h" on page 50/170 of the Scope of Work.

6. Existing Facility Investigative Survey, Subsection d, SOW page 17/170

Existing 120V receptacle circuits are currently being ran on top of the roof, will these need to be removed to re-do the work?

The Contractor must install new rooftop mounted receptacles. See Section 10 "Electrical" subsection "d" page 50/170 of the Scope of Work. See also answer to question 12 above.

43 NA

Will the cables and raceway for the new controls from Space temperature sensors in each classroom/office to central temperature controller need to be conduit, or will free air be permitted?

All low voltage Control wiring shall be installed in appropriately size conduit and in accordance with JCH 814 chapter 6. Exterior run control wiring shall be installed in conduit with NEMA 3 fittings.

9. HVAC Equipment Removal, Disposal, and Replacement, subsection "c 3", page 47/170

Are the units for the Gym that are outside and ground level being replaced?

Yes, See page 47/170 Section 9 "HVAC Equipment Removal, Disposal, and Replacement" subsection "c 3" for listing of HVAC equipment for the Gymnasium building.

Amendment 0001, Pg. 8

45 NA

The current fire alarm system is serviced by Tyco Fire and Security, it is a Notifier system. Upon speaking with Tyco, we were told that this system is close to capacity with associated equipment that is being serviced by the panel. There is a potential that depending on final equipment selections that the panel will not be able to service the new units (i.e. cut them off in the case of a fire). If the existing fire alarm system cannot service the new HVAC systems due to capacity limitations / the notifier system being an older system, we will need to replace the entire fire alarm system in all three of the buildings. We are confirming whether or not we can use the existing fire alarm system, but if we need to replace would you all get an updated Notifier system or a different manufacturer?

The Contractor shall base their bid on the use of the existing fire alarm panels. See revised SOW.

Section 6 "Architectural" subsection "a." subsection "1", SOW on page 37/170

Gen Flex that is on the spec sheet is made by Firestone (now called Elevate.) Will Firestone be an acceptable product?

Firestone is an acceptable manufacturer. Products must comply with scope of work Section 6 "Architectural" subsection "a." subsection "1" / (a) through (f) on page 37/170 for listed manufacturers and equivalent material characteristics. Warranty shall be a 20 year no dollar limit roofing warranty.

47 NA

What are the specs on the existing acoustical ceiling tiles at each building (for replacement as needed)? Who is the material manufacturer and what are the sizes?

For bidding purposes, provide Armstrong School Zone Fine Fissured AirAssure rectangular 2x4 ceiling panel (size per existing) or equal.

https://www.armstrongceilings.com/content/dam/armstrongceilings/commercial/nor th-america/data-sheets/school-zone-fine-fissured-airassure-data-sheet.pdf

48 NA

Low rise adhesive (Bldg. 1 & 3): No spec provided (needed for all of Bldg. 1 and cover board on bldg. 3).

Adhesives shall be installed per manufacturer's instructions based on the selected roofing system identified within the Scope of Work or manufacturer's equivalent.

Cover board shall be fiberglass-Mat Faced Gypsum Roof Board: Roof Board Type DD, 1/2” thick, ASTM C1177, ASTM E84 or approved equal. See revised SOW.

49 NA

Please provide existing insulation thickness and assembly (Bldg. 1 & 3). Memphis Prep plans are not current.

The insulation is two inches of PolyISO insulation.

50 NA Please verify Bldg. 1 & 3 are structurally sloped.

Existing structural can be found in the reference drawings listed in the DB Scope of Work. Reference response to question #17. Tapered insulations differ per building and ultimate selected design requirements of the roofing system per the Design Build requirements listed in the Scope of Work.

51 NA Why are we choosing White 60mil EPDM vs. White 60mil TPO (Thermal Polyolefin)? The Government's requirement is for EPDM; TPO is not acceptable.

52 NA

Bldg. 2: Why are we not doing a complete remove and replace at the flat roof section of Bldg. 2 vs. partial tear off?

Follow the written Scope of Work for roofing requirement for all roofs.

53 NA

Bldg. 2: Gymnasium Sloped Roof: Why not do a roof retrofit application with either TPO or a roof hugger system over the existing? - existing scope on will prove to be extremely laborious and not very cost-effective.

Follow the written Scope of Work for roofing requirement for all roofs.

Amendment 0001, Pg. 9

2) Tapered Insulation, SOW page 38/170

Please verify this is the intended ISO being planned for use 2) "Tapered Insulation: (a) Install Polyisocyanurate ASTM C1289, Type II, Class 3, Grade 2, felt or glass-fiber mat facer on both major surfaces, mechanically attached and tapered to achieve a ¼" per foot slope." We do not have this product referenced as Type II insulation.

Tapered insulation shall be ASTM C1289, Type II, Class 2, Grade 2. See revised SOW.

55 NA

Will the government allow a second site visit to encourage maximum HVAC subContractor participation and thereby price competition?

The Government does not intend to offer any additional pre-proposal site visits at this time.

56 L.13.3.1.5.3.5

L.13.3.1.5.3.5. Completed Past Performance Questionnaires emailed directly to the Contract Specialist (see Section J for template).

I have read through the solicitation, checked the links posted on sam.gov, checked Section J on page 140 of the solicitation (refer to attachment labeled Section J), clicked on Links J.2 and J.5 (refer to attachments labeled J.2 Contents, J.5 Contents and Standard Form 1413- Statement of Acknowledgment) and conducted a search and I have been unable to find the Past Performance Questionnaire template that this section is referencing.

Question:

Should we disregard this requirement and just submit the rest of the required information?

The Past Performance Questionnaire attachment was indavertently omitted from the RFP and is provided with Amendment 0001.

L.13.3.1.3.2. Relevant Projects

On Page 162 of the solicitation under L.13.3.1.3. Factor 1: Construction Project Experience, it states the following:

L.13.3.1.3.2. Relevant Projects. The term “relevant projects” means those projects similar in scope, complexity, and dollar value (USD), in that order of importance. For example, submitting only building renovation project examples would not be considered relevant to demonstrate technical project experience necessary to perform new construction.

Question:

If the dollar amount of our “Relevant” projects that we are providing does not fall within the $5,000,000 to $10,000,000 magnitude, will that cause that specific project example project to be deemed not relevant and therefore, not considered?

The magnitude of construction is provided as an advisory for prospective offerors as required by FAR 36.204 and is not specifically related to this section. At section L13.3.1.3.2, the term “relevant projects” means those projects similar in scope, complexity, and dollar value (USD), in that order of importance. The Government cannot answer at this time whether otherwise relevant experience would be deemed non-relevant on the basis of dollar value alone. However, offerors are advised that relevance determinations consider all three aspects (scope, complexity, dollar value).

58 NA

Will the government extend the bid due date 2 weeks from the date that the RFI’s are completely answered, to allow offerors to properly disseminate all information and thoroughly discuss with subContractors to ensure accurate pricing?

The due date for Phase One proposals will be extended until 7/18/2023. Please see Amendment 0001.

Amendment 0001, Pg. 10

59 Section H28 - Page 108 Are any hidden conditions not discovered during the Contractor’s investigative survey the responsibility of the Contractor?

See Section H.28 and FAR 52.236-2 regarding Differing Site Conditions.

60 Section H28 - Page 108 Damaged or deteriorated metal roof deck will be difficult to determine from underneath as the roof deck rusts from the top down. This cannot be determined until the existing roof is removed. How is this to be handled?

See Section H.28 and FAR 52.236-2 regarding Differing Site Conditions.

61 Section L - Page 157

This question will answer several questions that precede. Once PHASE 2 of the bidding process is determined, will the prequalified Contractors chosen, have the opportunity to ask additional questions and have the opportunity to visit the site again. There are several items that need to be investigated at the site to submit a complete and comprehensive proposal with accurate cost (i.e., core cuts in the existing roofing systems, above ceiling inspections to determine deck condition and deck type, etc.)

The Government does not intend to offer any additional pre-proposal site visits at this time.

62 NA What's is the timeline between Phase 1 and Phase 2 Bid Submission?

The timeline between Phase 1 and 2 is not available. Upon receipt of an invitiation to participate in Phase 2, those offerors will have 30 days to submit their Phase 2

63 NA

When submitting a proposal for phase one, should we extract the 1442 Forms or leave them blank?

RFP Section L.13.3.1, "Phase One Proposal Contents", specifies the required contents.

Submission of SF 1442 is not required until Phase 2.

64 NA Will you share the site visit sign in sheet? Yes; the sign in sheet will be provided with Amendment 0001.

Amendment 0001, Pg. 11

Amendment 0001, Pg. 12

Amendment 0001, Pg. 13

PPQ-1

PAST PERFORMANCE QUESTIONNAIRE

To Whom it May Concern:

<<Insert offeror name>> is currently responding to the U. S. Department of Labor RFP No.

1605AE-23-R-00010 for the procurement HVAC and Roof Replacements of Building 1- Dormitory, Building 2-Gymnasium & Building 3-Main Building at the Benjamin L. Hooks Job Corps Center.

The U. S. Department of Labor is placing increased emphasis in their procurements on past performance as a source selection factor. They are asking that clients of entities responding to their solicitations be identified and their participation in the evaluation process be requested.

Therefore, we are requesting that you provide the following information regarding our performance on the contract identified below. Please complete Sections B-F of this Questionnaire and return it directly to the address shown below no later than 2:00 PM ET, July 18, 2023.

ATTN: Emily Giardino (CO) & Barbara Eschels (CS)

DOL/OASAM/OSPE

Job Corps Acquisition Services, A/E & Construction Division E-mail: JCASConstructionProcurement@dol.gov

By my signature below, I authorize you to respond to any additional inquiries by the U. S.

Department of Labor regarding our performance on the referenced contract.

(Offeror Signature) (Date)

(Title)

A. Contract Identifying Information Offeror:

Project Title & Contract Number:

Contracting Officer:

Phone No.:

Project Manager:

Phone No.:

Amendment 0001, Pg. 14

PPQ-2

A. Contract Identifying Information Address:

Fax No.:

Work Performance Period: ____________________ to ______________________

Contract Value: $

Brief Summary of Statement of Work:

B. Outcomes vs. Goals:

1. Were there measurable performance goals or outcomes associated with this contract? If yes, describe:

☐ Yes ☐ No

For the following questions, where applicable, check the adjectival rating which most closely represents your assessment of the contractor's performance: Exceptional, Very Good, Satisfactory, Marginal, Unsatisfactory

2. How effective was the contractor in achieving those outcomes? (Explain any rating below Satisfactory)

☐ Exceptional ☐ Very Good ☐ Satisfactory ☐ Marginal ☐ Unsatisfactory

C. Cost Control: How well has the contractor:

1. Performed all contracted services within the budget? ☐ Exceptional

☐ Very Good ☐ Satisfactory ☐ Marginal ☐ Unsatisfactory

2. Submitted complete and accurate financial reports and invoices?

☐ Exceptional ☐ Very Good ☐ Satisfactory ☐ Marginal ☐ Unsatisfactory

Amendment 0001, Pg. 15

PPQ-3

C. Cost Control: How well has the contractor:

3. Has a draft or final audit report disclosed questioned or disallowed costs? If yes, indicate:

period covered by audit disallowed or recommended for disallowance disallowed costs as a % of audited funds

☐ Yes ☐ No

Comments: (Explain any ratings below Satisfactory)

Summary Adjectival Rating of Cost Control ☐ Exceptional ☐ Very Good ☐ Satisfactory

D. Timeliness of Performance: How well has the contractor:

1. Completed contract requirements and submitted reports and schedules according to specified time frames?

☐ Exceptional ☐ Very Good ☐ Satisfactory ☐ Marginal ☐ Unsatisfactory

2. Responded to technical direction and requests in a timely manner?

☐ Exceptional ☐ Very Good ☐ Satisfactory ☐ Marginal ☐ Unsatisfactory

Comments: (Explain any ratings below Satisfactory) Summary Adjectival Rating of Timeliness of Performance

☐ Exceptional ☐ Very Good ☐ Satisfactory

E. Business Relations: To what extent has the contractor:

1. Been pro-active in contract monitoring and review? ☐ Exceptional

☐ Very Good ☐ Satisfactory ☐ Marginal ☐ Unsatisfactory

Amendment 0001, Pg. 16

PPQ-4

E. Business Relations: To what extent has the contractor:

2. Demonstrated a responsive and cooperative working relationship with the Contracting Officer and Project staff?

☐ Exceptional ☐ Very Good ☐ Satisfactory ☐ Marginal ☐ Unsatisfactory

3. Promptly notified the Contracting Officer of potential problems?

☐ Exceptional ☐ Very Good ☐ Satisfactory ☐ Marginal ☐ Unsatisfactory

4. Used effective approaches and provided technical expertise and resources to solve contract problems?

☐ Exceptional ☐ Very Good ☐ Satisfactory ☐ Marginal ☐ Unsatisfactory

Comments: (Explain any ratings below Satisfactory) Summary Adjectival Rating of Business Relations

☐ Exceptional ☐ Very Good ☐ Satisfactory

F. Customer Satisfaction: To what extent has the contractor:

1. Been effective in tailoring the program to meet the needs of the customers?

☐ Exceptional ☐ Very Good ☐ Satisfactory ☐ Marginal ☐ Unsatisfactory

2. Shown flexibility in operating the program to meet changing program needs and emphases?

☐ Satisfactory ☐ Marginal ☐ Unsatisfactory

Amendment 0001, Pg. 17

PPQ-5

F. Customer Satisfaction: To what extent has the contractor:

Comments: (Explain any ratings below Satisfactory) Summary Adjectival Rating of

Customer Satisfaction

☐ Satisfactory ☐ Marginal

Additional Comments:

Name & Title of Individual Completing Information:

Phone No.

Amendment 0001, Pg. 18

PPQ-6

(For Department of Labor Use Only)

SUMMARY PAST EXPERIENCE CONFIRMATION

B. Outcomes vs. Goals

C. Cost Control

D. Timeliness of Performance

E. Business Relations

F. Customer Satisfaction

Verified by:___________________________________________Date:____________________

Amendment 0001, Pg. 19

AMENDED DESIGN-BUILD SCOPE OF WORK

FOR

HVAC AND ROOFS REPLACEMENTS

BUILDING 1-DORMITORY

BUILDING 2-GYNASIUM

BUILDING 3-MAIN BUILDING

AT THE

BENJAMIN L. HOOKS JOB CORPS CENTER

MEMPHIS, TN

U.S. DEPARTMENT OF LABOR

PREPARED BY:

JULY 2023

PROJECT NO. 3510

Amended DBSOW

Amendment 0001, Pg. 20

Benjamin Hooks Job Corps Center Design-Build | National Project SOW Page 1 of 65

HVAC AND ROOFS REPLACEMENTS

BUILDING 1—DORMITORY

BUILDING 2—GYMNASIUM

BUILDING 3—MAIN BUILDING

BENJAMIN L HOOKS JOB CORP CENTER

MEMPHIS, TN

TABLE OF CONTENTS

I. GENERAL

A. SCOPE BACKGROUND

B. SCOPE INTENT

II. DESIGN REQUIREMENTS/SPECIFIC INSTRUCTIONS

A. LEGALLY MANDATED STANDARDS

B. JOB CORPS GUIDELINES

C. OTHER STANDARDS

D. SPECIFIC INSTRUCTIONS

III. USE OF THE SITE

A. SITE ACCESS

IV. EXTENT OF WORK

A. DESIGN OBJECTIVES (ROOFING)

B. DESIGN OBJECTIVES (HVAC)

V. CONSTRUCTION REQUIREMENTS/ SPECIFIC INSTRUCTIONS

A. QUALITY REQUIREMENTS

B. TEMPORARY FACILITIES AND CONTROLS

C. ADHERENCE TO SCOPE OF WORK

D. INCIDENTAL CUTTING AND PATCHING

E. COORDINATION OF WORK

VI. SKETCHES

A. LOCATION MAP

B. VICINITY MAP

C. SITE PLAN

D. LAYDOWN AREAS

E. FLOOR PLANS

E. FLOOR PLANS (cont’d.)

VII. PROJECT SCHEDULE

*Note Links are provided throughout this document to access attachments and additional information online for this document.

Amendment 0001, Pg. 21

Benjamin Hooks Job Corps Center Design-Build | National Project SOW Page 2 of 65

HVAC AND ROOFS REPLACEMENTS

BUILDING 1—DORMITORY

BUILDING 2—GYMNASIUM

BUILDING 3—MAIN BUILDING

BENJAMIN L HOOKS JOB CORP CENTER

MEMPHIS, TN

I. GENERAL

A. SCOPE BACKGROUND

1. The Benjamin Hooks Job Corps Center is located on a twenty-four-acre site in the City of Memphis, Tennessee. The facility is owned by the U.S. Department of Labor (Department) and is operated by Education and Training Resources.

2. This property is not classified as a historic site.

B. SCOPE INTENT

1. The work includes design-build services for the replacement of the roofs and HVAC systems at three buildings: Building 1 (Dormitory); Building 2 (Gymnasium); and Building 3 (Main Building). The extent of work is described in Parts IV & V of this scope of work (SOW).

2. The “Contractor Quick Reference Checklist”, is a required form that identifies a simplified but not all-inclusive list of issues that the Contractor needs to address as due diligence items during the design phase. The JCH-814 paragraphs shown provide an initial design reference; however, reference to other sources may be required to fully address the issue. The editable checklist can be retrieved online at www.solicitationattachments.com/blhooks3510/05blhooks_dbquickref.docx.

3. “Quality Control, Testing, and Inspection Services Requirements” outlines the minimum quality control, testing, and inspection procedures and practices which are required to ensure the completed construction meets or exceeds both the contract requirements and the Government-accepted Contractor design.

II. DESIGN REQUIREMENTS/SPECIFIC INSTRUCTIONS

A. LEGALLY MANDATED STANDARDS

Amendment 0001, Pg. 22 http://www.solicitationattachments.com/blhooks3510/06blhooks_dbquickref.pdf http://www.solicitationattachments.com/blhooks3510/05blhooks_dbquickref.docx http://www.solicitationattachments.com/qc_test_inspect.pdf

Benjamin Hooks Job Corps Center Design-Build | National Project SOW Page 3 of 65

The Design-Build Contractor referred to as ‘the Contractor’ throughout this scope shall conform to:

1. Federal and National Codes

a. Safety and Health………………………………....….OSHA 29 CFR Part 1926.62

1) For bidding purposes, the Contractor shall assume that there is no lead paint present.

2) If lead paint is discovered during the work the Contractor shall immediately notify the Contracting Officer (CO).

b. Disability/Accessibility as Applicable………………….…..……28 CFR Part 36

1) The design shall be in strict conformance with the Architectural Barriers Act

Accessibility Standard (ABAAS) of 2015 from the General Services Administration. The Contractor shall conduct a thorough research of these guidelines and, without exception, comply to the fullest extent, including those guidelines pertaining to the visually and hearing impaired.

2) No deviations from these guidelines are allowed. However, if the Contractor, at any Design Review Submittal, demonstrates that the compliance requirements would be technically infeasible or that compliance will cause an undue burden as defined by the guidelines, the Contractor is obligated to notify the CO, in writing, for a final decision on such requirements.

3) These standards can be printed from the website at:

http://www.wbdg.org/FFC/USAB/ABAstandards.pdf.

c. Life Safety

Code…………………………………………………..…………...NFPA-101

1) The Contractor’s shall adhere to the current National Fire Protection Agency requirements as they related to this project.

2) The Contractor’s responsibility for safety related requirements extends to all impacted areas and access ways affected by the work.

2. National and State Building Codes

a. The Contractor shall conform to all applicable construction codes, ordinances, and regulations including the national building codes used in the local area, laws, and locally adopted ordinances. The most recent version of the IBC shall be used.

b. Deviations and interpretations shall be subject to the approval of the CO.

Consider whether special requirements should be included because of the

RFP No. 1605AE-23-00010 Amendment 0001, Pg. 23 http://www.wbdg.org/FFC/USAB/ABAstandards.pdf

Benjamin Hooks Job Corps Center Design-Build | National Project SOW Page 4 of 65 geographic location, i.e., heavy wind, or storm features for the United States Southeast Region.

3. Permits and Licenses

a. The Contractor shall research, and be responsible for obtaining, all regulatory, permitting and licensing requirements required to perform this work in Memphis, Tennessee, and in accordance with the latest adopted National, State and local codes and Amendments and the JCH-814, 2013 Section 1.7.

b. No drawings or specifications shall be submitted for building permits unless express notification in writing is received from the CO.

B. JOB CORPS GUIDELINES

1. Job Corps publication “JCH-814: Planning, Design, and Construction Administration Guidelines for Architects and Engineers” including Amendment 1 dated September 2015, is a companion document to this scope of work.

2. This publication will from this point forward be referenced as “JCH-814” and can be found at www.solicitationattachments.com/jch814sept2013.pdf.

3. JCH-814 presents the Contractor with additional design criteria not specifically stated in the scope of work. Where conflicts occur between the requirements of the contract and JCH 814, the requirements of the contract shall take precedence.

C. OTHER STANDARDS

1. Life Cycle Cost (LCC) Analyses

a. LCC shall be utilized as the basis for recommendations in making the selections of energy sources, systems, and equipment, and building materials. However, the design shall be consistent and in accordance with the extent of the scope of work, the budget, and the energy performance requirements.

b. At the 15% Schematic submittal, the LCC analyses for the mechanical systems and fuel shall be submitted with recommendations for review and shall be approved and revised as necessary as equipment is selected and specified. The LCC's shall be run on NIST's Building Life Cycle Cost (BLCC) and Discount software programs.

c. The BLCC program shall be run on the OMB A-94 guidelines, using the discount factor from the latest edition of OMB Circular No. A-94 under “Real Interest Rates.”

Amendment 0001, Pg. 24 http://www.solicitationattachments.com/jch814sept2013.pdf

Benjamin Hooks Job Corps Center Design-Build | National Project SOW Page 5 of 65

d. Upon request, the Department will furnish this software to the Contractor free of charge.

e. The BLCC software is also available on the Federal Energy Management

Program website at http://energy.gov/eere/femp/building-life-cycle-cost-programs under the heading “BLCC 5.3(latest version)” for a Windows version.

2. Sustainable Design and Building Requirements

a. The Contractor shall provide materials and equipment that comply with the Green

Sheet Job Corps Sustainability Guidelines.

b. The Green Sheet guideline is available for download and reference at www.solicitationattachments.com/jch/green_sheet_20171205.pdf.

3. Energy Conservation

a. All new work shall be designed in accordance with energy conservation opportunities and applicable federal directives. In response to energy conservation concerns, all proposed construction will conform to the current edition of the Model Energy Code of the State of Tennessee.

b. All work shall be designed to meet or exceed the requirements of the Energy Policy Act of 2005 (or latest version), which includes Sections 103, 104, 109, 131, 553; Executive Orders 14057 and all other applicable federal and local codes and directives. New equipment shall be Energy Star and comply with FEMP designated products where applicable.

c. The following energy standards will apply:

1) ASHRAE 90.1-2019.

2) Energy and water consuming products which are in the upper 25% of energy and water efficiency whenever practicable and cost effective.

3) Meet or exceed requirements of the Energy Policy Act of 2005 (or latest version).

4) New equipment shall be Energy Star compliant.

5) Federal Energy Management Program (FEMP) designated products where applicable.

6) Energy analyses mut be per ASHRAE 90.1-2019 Appendix G or IECC 2021.

Amendment 0001, Pg. 25 http://energy.gov/eere/femp/building-life-cycle-cost-programs http://www.solicitationattachments.com/jch/green_sheet_20171205.pdf

Benjamin Hooks Job Corps Center Design-Build | National Project SOW Page 6 of 65

4. Asbestos-Containing Materials and PCB Fluorescent Light Ballasts.

a. An asbestos survey of the main roof was conducted on March 11, 2021 and found no ACM within the roofing material as mentioned under IV.B.1. Architectural. A copy of the survey is available for reference and download at www.solicitationattachments.com/blhooks3510/01bhooksasbestos.pdf. A Hazardous Materials Inspection Main Building 3 was conducted May 10, 2022, a copy of which is available for reference and download at www.solicitationattachments.com/blhooks3510/02blhookshazmat.pdf.

b. For bidding purposes, the Contractor shall assume that there is no asbestos-containing materials or PCB Fluorescent Light Ballasts in the locations where work is to…