15PADH18N00000009.pdf

FedBizOpps

Sources Sought Notice

CLASSIFICATION CODE

SUBJECT

CONTRACTING OFFICE'S

ZIP-CODE

SOLICITATION NUMBER

RESPONSE DATE (MM-DD-YYYY)

ARCHIVE DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT

(POC Information Automatically Filled from

User Profile Unless Entered)

DESCRIPTION See Attachment

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

ADDRESS

EMAIL DESCRIPTION

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

GENERAL INFORMATION

PLACE OF PERFORMANCE

* = Required Field FedBizOpps Sources Sought Notice

Rev. March 2010

Building Access Management System For Visitors

20531

15PADH18N00000009

12-21-2017

N

334290

Acquisition Management Division

DOJ, Office of Justice Programs

810 7th Street, N.W.

Washington DC 20531

U.S. DEPARTMENT OF JUSTICE

OFFICE OF JUSTICE PROGRAMS (OJP)

BUILDING ACCESS MANAGEMENT SYSTEM FOR VISITORS

SOURCES SOUGHT NOTICE

15PADH18N00000009

This Sources Sought is being released pursuant to the Federal Acquisition Regulations (FAR) Part 10 Market

Research. The information collected through the process is considered to be market research as described by

FAR 2.101 and in accordance with FAR 10.002. This is NOT a Request for Proposal (RFP), and nothing shall be construed herein or through this Sources Sought Notice process to commit or obligate the Government to further action. In addition, vendors responding to this Sources Sought shall bear all risks and expenses of any resources used to provide the requested information. The submission of capability information in response to this market survey is purely voluntary.

The Department of Justice (DOJ), the Office of Justice Programs (OJP) is issuing this Sources Sought Notice to identify qualified and responsible small business vendors (e.g., 8(a); Service-Disabled Veteran Owned Small

Business; Historically Underutilized Business Zone (HUBZone) Small Business; Veteran-Owned Small

Business, Women-Owned Small Business and Economically Disadvantaged Women-Owned Small Business) having an interest in and possessing the resources and expertise in conducting investigations.

1.0 PURPOSE

1.1 General

Office of Justice Programs, Department of Justice is seeking a building access management system that will enhance its physical security posture by providing an easy to use and secure solution to manage registration, tracking, reporting, and badge printing for all visitors to OJP.

2.0 Functional Requirements:

The system must include the below functional requirements and solution features. The vendor must provide a detailed response on how they meet all requirements listed below:

1. The system shall provide a self-service visitor management system.

2. The system shall separate user types/roles for guests, hosts, and administrators.

3. The system shall allow for 15,000 guests per year.

4. The system shall provide a standalone unit for guest registration.

5. The system shall be Wi-Fi enabled and support networking through hardwire.

6. The system shall provide a guest registration unit that is operated by touchscreen and have a fallback keyboard/mouse in case the touch function fails.

7. The system shall provide a built in camera and ability to capture visitor photos.

8. The system shall be able to create customized visitor badges (to include name, photo, date, host, time in and out, etc.)

9. The system shall be able to print out visitor badges either with a directly attached or wireless printer.

10. The system shall have the ability to print out self-expiring/color coded visitor badges that change color overnight, discourage reuse and reentry, and do not have to be retrieved from visitors.

11. The system shall be able to scan bar codes, driver licenses, and other form of ID.

12. The system shall offer audio directions for visually impaired users and support 508 compliance.

13. The system shall offer detailed, real-time status reporting on visitors such that OJP can report on those invited, arrived, approved for entry, denied entry, possessing active and expired badges.

14. The system shall provide the ability for pre-registrations and advanced scheduling of visitors.

15. The system shall notify hosts via email or text when a guest arrives and registers in the building.

16. The system shall maintain a list of guests that are not allowed access into the building and alert the guards when an attempt to enter the building by someone on the list occurs.

17. The system shall offer multiple language support for sign in/outs.

18. The system shall be able to display and require affirmative acceptance of buildings terms and conditions in order to sign in.

19. The system shall allow for customizable information for the visitor to input (i.e. reason for visit, and company name)

20. The system shall be able to capture the visitor signature.

21. The system shall provide 24/7 access to visitor logs.

22. The system shall provide customizable reports for all visitor activity.

23. The system shall support the ability to customize workflows to fit our visitor management needs.

24. The system shall provide on and off-site technical support.

25. The system shall provide a warranty.

26. Train staff and security personnel on usage and maintenance of the system.

3.0 Security Requirements:

1. Adhere to all security standards in the attached Terms and Conditions and the OJP Security Requirements

(See Attachment 1 and Attachment 2).

2. The system shall have the capabilities to integrate and interoperate with IT security systems such as SIEM tools, network monitoring tools, etc.

3. All encryption modules utilized by the system shall be FIPS 140-2 validated modules.

4. Vendor shall remediate any IT security gaps identified by the OJP IT security team during the implementation of the system at OJP.

5. Vendor shall meet OJP and DOJ IT security continuous monitoring requirements during O&M phase of the system.

6. The vendor must allow OJP Security to perform a Certification and Accreditation of systems.

7. Vendor Systems must meet US government and DOJ policies, standards and guidelines.

8. Foreign nationals must not work on systems containing OJP information.

9. Vendor must work with OJP to protect Personally Identifiable Information (PII), for example, utilizing call lists that do not link phone numbers directly to names or the use of first names only. Vendor must provide examples of how PII is protected.

10. Vendor must have a geographically redundant infrastructure that includes data encryption and reliable network security.

4.0 Specific services required:

1. 24/7/365 accessibility to all system functionality.

2. Access to technical support 24/7/365 with no more than 5 minutes of interval between contact and response.

3. Access to a dedicated customer service representative throughout full contract period.

4. Reliability of 99.99% which must be provided in a Service Level Agreement.

5.0 Respondents to this Sources Sought Notice shall provide the following information:

1. Vendor background summary including, contractor name, address, DUNS, point of contact information, email, phone, website address, small business designation, and any GSA schedule number.

2. Provide synopsis of how your company can provide each of the specific aforementioned requirements under 2.0, 3.0 and 4.0 in MS word or PDF format within a 15 page limit. This 15 page limit does not include commercial brochures.

3. Provide a list of previous contracts where same/similar requirements under 2.0, 3.0 and 4.0 were provided.

Provide customer/Government Agency contact information where these requirements were provided including: contact name and organization, telephone number, and email address.

4. Provide any general comments, thoughts, feedback your company would like to share with us regarding the requirements within this notice.

5. Provide the estimated amount business days it will take your company to deliver and install all the associated hardware and software to meet the requirements under 2.0, 3.0 and 4.0 at the proposed place of performance:

Department of Justice

810 7th Street NW

Washington, DC 20531

6. Lastly, please return the attached spreadsheet with the designated information accordingly.

6.0 SUBMISSION INSTRUCTIONS:

Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions. Interested vendors should monitor a government point of entry site for further information.

Interested vendors who consider themselves qualified to deliver the aforementioned requirements are invited to submit a response to this Sources Sought Notice by December 21, 2017; 3:00 PM Eastern Time.

Interested vendors may email questions regarding this notice by December 19, 2017;

3:00 PM Eastern Time.

All responses under this Sources Sought Notice must be emailed to Alton.A.Green@ojp.usdoj.gov with

“Sources Sought Notice” 15PADH18N00000009” in the subject line.

mailto:Alton.A.Green@ojp.usdoj.gov