BPI_RFI_Amended.pdf

DEPARTMENT OF JUSTICE

OFFICE OF JUSTICE PROGRAMS (OJP)

OFFICE OF ADMINISTRATION (OA)

BUSINESS PROCESS IMPROVEMENT (BPI)

INVENTORY MANAGEMENT

This Request for Information (RFI) is the initiation of market research under Federal Acquisition

Regulation (FAR) Part 10. This is NOT a solicitation for proposals, proposal abstracts, or quotations. This announcement does not constitute an Invitation for Bids (IFB), Request for

Quote (RFQ), or a Request for Proposal (RFP), and it should not be construed as a commitment of any kind by the Government to issue a formal solicitation or ultimately award a contract.

Responses to this notice cannot be accepted as offers.

The Government anticipates the applicable North American Industry Classification System

(NAICS) code assigned to these services to be 541611 - Administrative Management and

General Management Consulting Services. Contractors must be properly registered in the

Government System for Award Management at https://www.sam.gov/portal/public/SAM/.

Background. OJP has an inventory management process that covers the lifecycle of all purchased physical assets. Physical assets are received at OJP, given a unique barcode and are labeled, and are entered into an inventory management tracking system. Each physical assess is tracked from the time it is received at OJP, as it is deployed to OJP personnel or incorporated into an IT environment such as a data center, and, ultimately, decommissioned or excessed.

OJP’s Office of Administration, Business Resources Division (OA/BRD), has the responsibility of receiving, barcoding, and entering the asset into inventory. OA/BRD transfers ownership of individual assets to the end-user, such as the OJP’s Office of the Chief Information Officer

(OCIO), for deployment to personnel, as needed.

While OJP has processes for the tracking of assets throughout their lifecycle, recent inventory reconciliations have left many assets unaccounted for. OJP is at risk because the established processes may not be the most effective or efficient in protecting against fraud, waste, or abuse.

The Department of Justice (DOJ), Office of Justice Programs (OJP), Acquisition Management

Division (AMD) is issuing this notice to identify qualified and responsible businesses within

SBA’s 8(a) Business Development Program that can assist with the OA requirement for inventory management services. Independently, and not as an agent of the Government, the contractor will examine OJP’s existing processes for inventory management, analyze and diagnose process gaps and inefficiencies, and provide expert-level advice to OJP on streamlining and improving the processes for managing its inventory and offer ways to optimize overall cost efficiencies.

The following areas describe the broad range of functions and tasks that the Government envisions for the contractor:

https://www.sam.gov/portal/public/SAM/

1) The contractor shall review all relevant policy and procedure documents, and business process narratives to gain a thorough understanding of the current “as-is” processes for the entire inventory management lifecycle, as well as, the IT systems used to support the processes. The contractor shall also conduct interviews with relevant OJP stakeholders to further enhance their understanding of the entire inventory management process.

2) The contractor shall provide a final report that includes specific, tangible recommendations on how to improve OJP’s current inventory management process, as well as suggestions for ways to communicate the importance of asset management to all employees. The final report will include recommendations to streamline the current process as needed, and will also include recommendations for cost efficiencies and reduction of risk throughout the process.

It is anticipated that support for this requirement will be met by qualified personnel for the key position under this contract. The key position is a Program Manager with business process re-engineering/improvement subject matter expertise.

Respondents to this RFI shall provide the following information:

The response to this notice is limited to ten (10) single sided pages (including all attachments, charts, etc.). Thee response should include the following information clearly marked:

Vendor’s name, address, points of contact information, website, DUNS, and cage code.

Vendor’s current business designation and size status.

Vendor’s tailored capability statements addressing the general areas of this requirement, with appropriate documentation supporting claims of organizational and staff capability.

If subcontracting or teaming is anticipated in order to deliver technical capability, organizations should address the administrative and management structure of such arrangements.

Vendor’s narrative on experience providing project management and oversight, client relations, as well as relevant experience in conducting process improvement and modernization efforts, significant in-depth experience in rapid review and diagnosis of process gaps or inefficiencies to Federal agencies.

Vendor’s narrative on experience in providing expert-level concrete written recommendations on improving and streamlining existing processes to achieve overall efficiencies.

Vendor’s Past Performance – Provide a list of previous contracts where similar services were provided. Provide customer/Government Agency contact information where these services were provided including: contact name and organization, telephone number, and email address.

All responses to this RFI must be submitted electronically (via e-mail) to Ms. Larrieka Knox, Contracts Specialist, at Larrieka.Knox@ojp.usdoj.gov. Facsimile responses will not be accepted.

Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions. Interested vendors should monitor a mailto:Larrieka.Knox@ojp.usdoj.gov government point of entry site for further information. Your firm’s response to this RFI is appreciated.

SUBMISSION TIME AND DATE:

Responses to the information provided above are due no later than July 11, 2018 at 12:00 PM

Eastern Time. Responses received after this date and time may not be considered.

DISCLAIMER AND IMPORTANT NOTES:

This RFI is for information and planning purposes only and shall NOT be construed as a solicitation or as an obligation on the part of the Government. This notice does not obligate the

Government to award a contract or otherwise pay for the information provided in the response.

The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any concern responding to this notice should ensure that its’ response is complete and sufficiently detailed to allow the Government to determine the concern’s qualifications to perform the work.

Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation

MAY be published. However, responses to this notice will not be considered adequate responses to a solicitation.

The Government will NOT accept requests for meetings or briefings, and may not answer any questions posed. No phone solicitations or email with regards to the status of a potential Request for Proposal (RFP) will be accepted prior to its release. Information and materials submitted in response to this notice WILL NOT be returned.

The Government does not intend to award a contract on the basis of responses received nor otherwise pay for the preparation of any information submitted.

As a result of this notice, the Government MAY issue a Request for Proposal (RFP). There is no solicitation available at this time. However, should such a requirement materialize, no basis for claims against the Government shall arise as a result of a response to this RFI or the

Government’s use of such information as either part of our evaluation process or in developing specifications for any subsequent requirement.

CONFIDENTIALITY: No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).

PRIMARY POINT OF CONTACT: Please address any questions via email to Ms. Larrieka

Knox, at Larrieka.Knox@ojp.usdoj.gov.

mailto:Larrieka.Knox@ojp.usdoj.gov