3._Instructions_to_Offerors.pdf

(Attachment # 3)

VEHICLE TOWING, STORAGE, MAINTENANCE & DISPOSAL SERVICES

NORTHERN, CENTRAL AND SOUTHERN DISTRICTS OF ILLINOIS, NORTHERN AND SOUTHERN DISTRICTS OF INDIANA, DISTRICT OF KANSAS, EASTERN AND WESTERN DISTRICTS OF MICHIGAN, EASTERN AND WESTERN DISTRICTS OF MISSOURI AND EASTERN AND WESTERN DISTRICTS OF WISCONSIN

SOLICITATION NO.: 15M50019QA4400012

1. SUBMITTAL INSTRUCTIONS

(a) Proposals are due on Wednesday, March 13, 2019 by 2:00 p.m. EST.

(b) All questions with respect to this solicitation must be submitted in writing no later than Wednesday, March 6, 2019 by 12:00 p.m. EST.

(c) Incomplete proposals will not be considered for award.

(d) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers.

(e) Proposals may be e-mailed t o F r e d d i e . E v e r e t t @ u s d o j . g o v a n d Matthew.Seymour@usdoj.gov. Please reference the solicitation number in the subject line of emails. If more than one email will be sent, please state 1 of total numbers of emails to be sent in the email or subject line. For mailing address, please contact Matthew Seymour.

FOR INQUIRES ON THIS SOLICITATION PLEASE CALL (703) 740-9875 OR E-MAIL

FREDDIE.EVERETT@USDOJ.GOV AND MATTHEW.SEYMOUR@USDOJ.GOV.

Please reference the solicitation number in the subject line of emails.

(f) Your proposal should contain the following information:

1) Signed and Dated SF-1449 and Completed Offeror’s Information Page.

2) Signed and Dated Standard Form SF-30 (Amendment of Solicitation/Modification of

Contract) [If any amendments were issued]

3) The Representations and Certifications with all fill-ins completed via www.SAM.gov registration.

4) Three (3) Past Performance Data Worksheets (Attachment #6).

5) Price Quote.

6) Proposed Storage Facility – Signed Memorandum of Understanding or Lease Agreement and address of Facility.

7) Technical Capability Materials - one (1)

(g) PAST PERFORMANCE INSTRUCTIONS (VOLUME I)

Each company must submit three (3) Past Performance Data Worksheets for similar and relevant Federal Government or Commercial contracts worked on within the last three (3) years. The information provided should reflect the offeror’s record of performance in the areas of conforming to specifications, adherence to contract schedules, reputation for reasonable and cooperative behavior, commitment to customer satisfaction and business-like concern for the interest of the customer. Additionally, if performance deficiencies are identified, describe the deficiency and the corrective action taken.

(h) PRICE QUOTE INSTRUCTIONS (VOLUME II)

Each company must submit one (1) original Price Schedule (Attachment #8). The pricing schedule will be provided in Microsoft Excel. Once the unit price is entered for a line item, an automatic calculation will occur for the total price of the line item. The total amount for each year will also be automatically calculated, FAR 52.212-1- INSTRUCTIONS TO OFFERORS (ADDENDUM) mailto:Freddie.Everett@usdoj.gov mailto:Matthew.Seymour@usdoj.gov mailto:FREDDIE.EVERETT@USDOJ.GOV mailto:MATTHEW.SEYMOUR@USDOJ.GOV.

http://www.sam.gov/

NORTHERN, CENTRAL AND SOUTHERN DISTRICTS OF ILLINOIS, NORTHERN AND SOUTHERN DISTRICTS OF INDIANA, DISTRICT OF KANSAS, EASTERN AND WESTERN DISTRICTS OF MICHIGAN, as well as, the total price of the contract. There are five (5) tabs at the bottom of the excel spreadsheet.

Pricing shall be completed on the excel spreadsheet only.

(i) TECHNICAL CAPABILITY / WRITTEN PROPOSAL AND SITE VISIT (VOLUME III)

(1) SCHEDULE FOR SITE VISIT: The government may choose to conduct site visits; companies selected for site visits will be notified of the date and time. No rescheduling of site visits will be done unless determined necessary by the government to resolve unanticipated problems or delays encountered in the presentation process.

(2) WRITTEN PROPOSAL: Written proposals shall not exceed 25 pages to include the Physical Security

Plan, tables, charts, etc. The photos, schematics of the facility, Memorandum of Understanding (MOU) and Pricing Schedule are excluded from the written proposal. Proposals shall be typed, double-spaced on standard-sized paper (8.5" x 11") with 1" margins on all sides with 12 point Times New Roman font. If two (2) sided proposals are submitted, each side will count as one (1) page. Your technical proposal should address all of the following:

A. FACILITY, STAFFING, AND SECURITY

(i) Describe your firm's current or proposed facilities meet the requirements of the SOW.

(ii) Describe in detail the Phase In/Out plan for contract transition (to include time period, security, equipment, personnel, etc.).

(iii) Describe your workforce (including sub-lets), will meet the requirements of the SOW.

(iv) Describe your Physical Security Plan in place at all facilities to be used for the duration of the contract.

(v) Provide professional certifications of all proposed personnel (to include towing fleet, auctioneers, etc.).

B. TOWING

(i) Provide proposed equipment for use to satisfy towing requirements for all types of vehicle and vessel sizes as per the SOW.

(ii) Provide detailed plan of towing process for transition of assets from incumbent facility to newly awarded facility.

(iii) Describe in detail towing plan upon receipt of the STO including time frames for towing to proposed storage location(s) from all areas covered by the contract after contract is in place.

Demonstrate ability to track and monitor all tow activities.

C. INITIAL INTAKE

(i) Describe initial intake of a vehicle

(ii) Demonstrate ability to track assets in contractor’s custody.

(iii) Describe the key control and case file system to be used.

D. STORAGE, AND MAINTENANCE

(i) Describe your ability to obtain and maintain liability insurance commensurate with the value of asset inventory throughout the life of the contract. (Example: Insurance quotation and policy documents)

(ii) Provide a detailed explanation of how maintenance services will be provided, controlled, and documented.

(iii) Identify 2 examples of simple hidden compartments and how they would be repaired or removed. Identify 2 examples of complex hidden compartments and how they would be repaired

NORTHERN, CENTRAL AND SOUTHERN DISTRICTS OF ILLINOIS, NORTHERN AND SOUTHERN DISTRICTS OF INDIANA, DISTRICT OF KANSAS, EASTERN AND WESTERN DISTRICTS OF MICHIGAN, or removed.

E. DISPOSAL

(i) Live auction: Describe entire auction process from preview day through the USMS receipt of sale proceeds and documentation (security, registration and documentation, etc.).

(ii) Online auction: Provide process for online sales plan to include website sample, how auctions will be conducted online, duration proposed, and marketing plan and outreach efforts.

(iii) Provide a sample marketing plan for one high valued asset for a live and online sale. Plan should incorporate market research, advertising, proposed sales campaign, creative sales strategy, etc.

(3) DOCUMENTATION: In addition to the written proposal the vendor must provide a Physical

Security Plan (PSP) at the time written proposal are due. The PSP should include at a minimum the following information:

• Facility location: State the address of all locations to be utilized by the contract

• Facility Requirement: Total amount of square footage required for indoor and outdoor facility and how much storage area vendor has available

• Physical Security Requirement: Describe area where vehicles will be stored. Describe the surveillance camera system and emergency response notification and length of time information is stored in security system.

• Photos: Provide photos of the indoor and outdoor facility.

• Schematic: Provide a sketch of the facility and where items are located (parking, indoor and outdoor storage and the layout of vehicles, doors, security cameras, lighting, fencing, etc)

• Preview and auction day including: Facility, Resources and Standard Operating Procedures.