3._Instructions_to_Offerors_-_Written_Proposals.pdf

(Attachment # 3)

REQUEST FOR QUOTE

NATIONAL VESSEL CONTRACT

SOLICITATION NO.: 15M50019QA4400004

FAR 52.212-1- INSTRUCTIONS TO OFFERORS (ADDENDUM)

1. SUBMITTAL INSTRUCTIONS

(a) Proposals are due on June 5, 2019 by 2:00 pm EST.

(b) All questions with respect to this solicitation must be submitted in writing no later than

Wednesday, May 15, 2019 by 4:00 pm EST.

(c) Incomplete proposals will not be considered for award.

(d) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers.

(e) Proposal may be e-mailed to AFP.PROCUREMENT@usdoj.gov, Kimberly.Hall2@usdoj.gov and Freddie.Everett@usdoj.gov or mailed/delivered to the following address. Please reference the solicitation number in the subject line of emails. If more than one email will be sent, please state 1 of total numbers of emails to be sent in the email or subject line. For mailing address, please contact Freddie Everett and Kimberly

Hall.

FOR INQUIRES ON THIS SOLICITATION PLEASE CALL (202) 578-4224 OR E-MAIL

KIMBERLY.HALL2@USDOJ.GOV AND FREDDIE.EVERETT@USDOJ.GOV.

Please reference the solicitation number in the subject line of emails.

(f) Your proposal should contain the following information:

1) Signed and Dated SF-1449 and Completed Offeror’s Information Page.

2) Signed and Dated Standard Form SF-30 (Amendment of Solicitation/Modification

Of Contract) [If any amendments were issued]

3) The Representations and Certifications with all fill-ins completed or SAM.

4) Three (3) Past Performance Data Worksheets (Attachment #6).

5) Price Quote.

6) Proposed Storage Facility – Signed Memorandum of Understanding or Lease

Agreement and addresses of Facility

7) Technical Capability Materials- one (1)

(g) PAST PERFORMANCE INSTRUCTIONS (VOLUME I)

Each company must submit three (3) Past Performance Data Worksheets for similar and relevant

Federal Government or Commercial contracts worked on within the last three (3) years. The information provided should reflect the offeror’s record of performance in the areas of conforming to specifications, adherence to contract schedules, reputation for reasonable and cooperative behavior, commitment to customer satisfaction and business-like concern for the interest of the customer. Additionally, if performance deficiencies are identified, describe the deficiency and the corrective action taken.

(h) PRICE QUOTE INSTRUCTIONS (VOLUME II) mailto:AFP.PROCUREMENT@usdoj.gov mailto:Kimberly.Hall2@usdoj.gov mailto:Freddie.Everett@usdoj.gov mailto:Kimberly.Hall2@usdoj.gov mailto:Freddie.Everett@usdoj.gov

Each company must submit one (1) original Price Schedule (Attachment #8). The pricing schedule will be provided in Microsoft Excel. Once the unit price is entered for a line item, an automatic calculation will occur for the total price of the line item. Pricing shall be completed on the excel spreadsheet only.

(i) TECHNICAL CAPABILITY / WRITTEN PROPOSAL AND SITE VISIT (VOLUME III)

(1) SCHEDULE FOR SITE VISIT: Companies selected for site visits will be notified of the date and time. No rescheduling of site visits will be done unless determined necessary by the government to resolve unanticipated problems or delays encountered in the presentation process.

(2) WRITTEN PROPOSAL: Written proposals should not exceed 25 pages to include the

Physical Security Plan, Tables, Charts, Photos, etc. (The photos and Pricing Schedule is excluded from the written proposal 25 page maximum). Proposals should be typed, double-spaced on standard-sized paper (8.5" x 11") with 1" margins on all sides with 12 point Times New Roman font. If two (2) sided proposals are submitted, each side will count as one (1) page. Your technical proposal should address all of the following:

(1) FACILITY, STAFFING, AND SECURITY

i. Your firm's current or proposed facilities meet the requirements of the SOW.

ii. Detail the Phase In/Out plan for contract transition (to include time period, security, equipment, personnel, etc.).

iii. Your workforce (including sub-lets), will meet the requirements of the SOW.

iv. Physical Security Plan in place at main storage facility to be used for the duration of the contract.

v. Provide resumes and professional certifications of all proposed personnel (to include office point of contact, auctioneers, etc.).

(2) RELOCATION

i. Provide proposed equipment for use to satisfy relocation requirements for all types of vessel sizes as per the SOW.

ii. Provide detailed plan of relocation process for transition of assets from incumbent facility to newly awarded facility.

iii. Detail relocation plan upon receipt of the STO including time frames for relocating a vessel to be seized from its current location (not from incumbent storage facility) to the primary storage facility. Demonstrate ability to track and monitor all relocation activities.

(3) INITIAL INTAKE

i. Describe the dry dock initial intake process of a vessel.

ii. Describe the wet dock initial intake process of a vessel.

iii. Provide a sample intake report for a large vessel (over 80 feet), a small pleasure craft (less than 30 feet) and a commercial fishing vessel.

(4) STORAGE AND MAINTENANCE

i. The contractor shall provide ability to obtain and maintain liability insurance commensurate with the value of asset inventory throughout the life of the contract.

(Example: Insurance quotation and policy documents)

ii. Demonstrate ability to track assets in contractor’s custody.

iii. Provide a detailed explanation of how dry dock maintenance services will be provided, controlled, and documented.

iv. Provide a detailed explanation of how wet dock maintenance services will be provided, controlled, and documented.

v. Demonstrate ability to perform mechanical repairs as requested to vessel types as stated in the SOW; along with ability to perform specific tasks such as mold remediation, teak conditioning, and winterization.

(5) DISPOSAL

i. Live auction: Describe entire auction process from preview day through the USMS receipt of sale proceeds and documentation (security, registration and documentation, etc.).

ii. Online auction: Provide process for online sales plan to include website sample, how auctions will be conducted online, duration proposed, online security protocols, and marketing plan and outreach efforts.

iii. Provide a sample marketing plan for one low valued vessel (less than $10k) and one high valued vessel (over $3M) for a live and online sale. Plan should incorporate market research, advertising, proposed sales campaign, creative sales strategy, etc.

DOCUMENTATION: In addition to the written proposal the vendor must provide a Physical

Security Plan (PSP) at the time written proposal are due. The PSP should include at a minimum the following information:

Facility location: State the address of all locations to be utilized by the contract

Facility Requirement: Total amount of square footage required for indoor and outdoor facility and how much storage area vendor has available

Physical Security Requirement: Describe area where vessels will be stored. Describe the surveillance camera system and emergency response notification and length of time information is stored in security system.

Photos: Provide photos of facility.

Schematic: Provide a sketch of the facility and where vessels will be stored.

The above criteria reflect the desired evaluation factors and criteria of AFD.