15M20019NA32NPS01_Questions_and_Answers.xlsx
XLSX spreadsheet 18 KB Posted
- Solicitation number
- 15M20019NA32NPS01
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Responses to Questions.
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Other files
| File | Type | Posted |
|---|---|---|
| AVB_Barrier_Map_-_20180202.pdf | ||
| USMS_AVB_Inventory_public_release.xlsx | XLSX spreadsheet | |
| Performance_Work_Statement_-_Installation_and_Maintenance_RFI_Draft.docx | DOCX document |
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Sheet 1
| Question # | Section | Subsection | Question | Government Reponse | Offeror2 |
| 1 | PWS | C.8 | What product is currently being used? (IMS) | Excel. | IntelliWare |
| 2 | PWS | C.8 | Does the IMS only include Physical Security Assets or all US Marshals Service (USMS) Assets? | Physical Security Assets only. | IntelliWare |
| 3 | PWS | C.8 | What functionality does the IMS provide that is currently being utilized by the USMS? | Make, model, state, location, date installed. | IntelliWare |
| 4 | PWS | C.8 | Is there a desire to replace the IMS at this time? | Yes. | IntelliWare |
| 5 | PWS | N/A | Can the provided Performance Work Statement (PWS) document be edited with track changes and provided as a separate attachment in addition to our 30 page response? | Yes. | IntelliWare |
| 6 | RFI | Instructions | Please confirm that Company information/Past Performance Summary is included in the 30 page count. | No it is not included. | IntelliWare |
| 7 | PWS | N/A | Can the USMS provide the sections referenced in the PWS that were not included in the document (i.e., Section C.4, Performance Standards, Section C.9, Offeror Personnel and Qualifications, Section C.12, Other Relevant Information, Section XX, Definitions, Attachment XX, Equipment Listing, Attachment XX, Component Performance Specifications)? | This section were intentionally left blank and will be provided in the final RFP. | IntelliWare |
| 8 | PWS | C.11.1 | Can the USMS provide the NDA referenced in the PWS, so that we can obtain the USMS Design Specifications [USMS Requirements and Specifications for Special Purpose and Support Space Manuals, Publication 64, Volumes I (construction), II (electronic security), and III (judicial security)]? | Yes. However, Publication 64 viewing must be conducted onsite at USMS HQ. | Markon |
| 9 | RFI | Question 6 | Regarding response Question #6, what does the USMS mean when referencing “independent” for the USMS program? | That the contractor provide a dedicated program for the USMS. | Markon |
| 10 | RFI | Question 7 | Can the USMS provide the barrier map referenced in the Question #7? | Yes. | Markon |
| 11 | RFI | Question 7 | Can the USMS provide the manufacturer, model number, and name of the 249 barriers? | Yes, upon completion of NDA. | Markon |
| 12 | RFI | Question 8 | Regarding response Question #8 (which is located in between two other questions concerning barriers) - is this question specifically related to barriers, or all equipment in the PWS? | Both. | Markon |
| 13 | RFI | Question 8 | If Question #8 is related to all equipment in the PWS, can the USMS please provide a list (including make/model) of all currently installed equipment on the program? | No. | Markon |
| 14 | RFI | Question 9 | Regarding response Question #9, what is the make and model of mobile barriers? | Nisaka K4 Single Axle. | Markon |
| 15 | RFI | Question 9 | Regarding response Question #9, will the barriers be centrally housed in one location or randomly located throughout the U.S.? What are their locations? | New Jersey and Maryland. | Markon |
| 16 | RFI | Question 7 | This question references a barrier map which was not provided with the RFI. Can the Government please provide this map along with a listing of the barrier types, manufactures, and models? | Yes. | Markon |
| 17 | RFI | Question 8 | This question references a requirement that only certified factory trained technicians shall provide repair services. Please confirm that this requirement and question pertain to the servicing of barriers referenced in question 7. | Technicians need to be certified on all equipment. | Markon |
| 18 | RFI | Question 9 | Can the Government provide more information on these mobile barriers (e.g., type, make/model, size, weight, storage location(s)) to assist in making a better recommendation on a realistic time period? | Nisaka K4 Single Axle. | Markon |
| 19 | PWS | C.3.1.1.2.2 | Will the Government provide “Attachment XX – Equipment Listing”? | Yes, it will be provided in the final RFP. | Markon |
| 20 | RFI | Question 8 | Please confirm the requirement to have factory trained technicians only applies to barrier maintenance and installation. | Applies to all equipment. | Markon |
| 21 | PWS | N/A | What type of contract does the Government intend to award for this contract? T&M? FFP? If FFP will the price incrments be based on the number or complexity of sites, devices, dispatches, work orders, etc?. | TBD | |
| 22 | PWS | N/A | Will the Government be able to provide the service call (incident) and service request ticket data for one year. | Yes. | |
| 23 | PWS | N/A | will the government provide details on the primary place of performance? USMS headquarters or vendor site based in particular as it relates to field based operations. | Primary performance will be throughout the U.S. and U.S. territories. Prospective vendors should provide viable solutions. | |
| 24 | PWS | N/A | Will the NPS PMO established under RFP solicitation 15M20018QA32NPS01 have direct oversight of the installation teams on the individual sites or is the offeror of this proposal expected to project manage and schedule teams? | No, the PMO will not have direct oversight. Offerors shall provide their own program and project management. | |
| 25 | PWS | N/A | Please provide clarification if the Government anticipates any subsequent RFP/RFQ for installation and maintenance services to be broken into two (2) separate offerings | The Government does not anticipate a subsequent RFP/RFQ. | |
| 26 | PWS | N/A | If the offeror has previously bid on and won the NPS PMO contract for solicitation 15M20018QA32NPS01, will they be excluded from bidding on this installation and maintenance procurement? | Yes. | |
| 27 | PWS | N/A | Please clarify if the intent is to award for individual Installation or O&M or Installation/Maintenance? | Installation/Maintance. | |
| 28 | PWS | N/A | Does the USMS OSS currently have an analytics and/or BI tools to enable visibility into program status? What tools/platforms are preferred? | No. The Government would like the propspective Offerors to provide innovative solutions. | |
| 29 | PWS | N/A | Will the scope of any installation/maintenance project and/or quality plans be outside of the responsibility of any NPS PMO? | Please clarify the question. | |
| 30 | PWS | N/A | The USMS has historically received security services via a single contract vehicle, what will be required of the incumbent contractor during the transition period after any awarded contract from this RFI? What can be expected to be received from that incumbent contractor? | To be determined upon contact award. | |
| 31 | PWS | N/A | What is the expected transition period of performance? What are the roles and responsibilities of the incumbent contractor and USMS in regards to the awardee performing and/or obtaining current data for asset inventories, facility assessments, projects in process, etc.? | A 60 to 120 day transition period is tentatively planned. | |
| 32 | PWS | C2.3 | Is the Government expecting the offeror to stand up a Project Management Office for the Installation and Maintenance activities? If yes please explain how responsibilities will differ from the Program Office established under solicitation 15M20018QA32NPS01 | No. The Offeror shall provide their own organizational structure to best meet USMS requirements. | |
| 33 | PWS | C2.3.2 | Is the USMS wanting or expecting a Nationalized integrated security solution shared by all 900 facilities? | Yes. | |
| 34 | PWS | C2.3.4 | What types of equipment will the winning offeror be responsible for installation, inventory, O&M (manufacturer, brand, make, and model)? Will the Government provide a list of all Security Equipment vendors (make), equipment model, software / hardware versions, etc. | USMS uses numerous physical security equipment brands. | |
| 35 | PWS | C2.3.4 | Are personnel to be assigned to each of the 900 site locations to oversee the QC of the installation teams? | No. | |
| 36 | PWS | C2.3.4 | Is the current IMS eQuip? Will the Government provide a baseline inventory? | No. Not at this time. | |
| 37 | PWS | C3.2.2. | Will a design A/E be under contract to GSA? Will they support design efforts required for USMS projects? Are there projects would not utilize the A/E? If so, please specify the types of projects to be excluded. | No. The Government expects to Offeror to provide A/E services upon request. | |
| 38 | PWS | C3.1.2 | Please provide elaboration on the logic of using the Micro-Purchase Threshold vs issuing a Task Order if non-maintenance services are already a service offering covered under the work umbrella of this RFI | The provision of non-maintenance repair services will be provided as needed. | |
| 39 | PWS | C3.1.2 | Section 3.1.2 refers to procedures under the micro-pushcase threshold and then section 3.1.2.1 refers to items as minor repair services up to $2500.00. are these section referring to the same type of non-maintenance services? Section 806 of the NDAA currently lists the mciro-purchase threshold at $10,000. can you please elaborate on the distinction between the efforts? | Yes, minor repair is a type of non-maintenance service. However, the anticipated solicitation is subject to 41 U.S.C. chapter 67, Service Contract Labor Standards. Per FAR Part 2.101, for acquisitions of services subject to the Service Contract Labor Standards the micro-purchase threshold is $2,500. | |
| 40 | PWS | C3.1.2 | The RFI indicates the offeror shall invoice MOCs and MASs seperately. Does this include a requirement that separate field forces must be assigned to work MOCs vs MASs? If the same technicians can work both, will the dispatch for work have to occur on seperate visits or can the work effort be prorated based on tasks and equipment serviced? | No, separate field forces are not required. The nature of the work must be billed separately. | |
| 41 | PWS | C3.3 - 3.2 | Section 3.2 jumps from project desing to section 3.3 to equipment installation. The acutal process of ordering equipment seems to be missing. Will that be handled under a separate contract? Section 3.3.3.1 makes references to equipement CLINs. Do that suggest a predetermined equipment catelog will be able for the Desgin Engineers to make selections from for each project? If equipment required for a specific tasks does not have a defined CLIN how will the equipment be identified for ordering? Where and how will equipment enter into a distribution systme for staging and scheduling of installation? Where will equipment be stored until the installation process is scheduled? | The offeror will be responsible for providing complete end to end supply chain management services. | |
| 42 | PWS | C3.2.2. | Who is responsible for providing the redline and final drawings at the completion of each project? | The offeror. | |
| 43 | PWS | C.3.3. | This section addresses Installation Design Packages which will be awarded to a to be determinded FFP or T&M quote. 1) Does this suggest installation work will be handled seperately from the O& M work and treated on a project by project basis? If the governement rejects a price quote how will the work be addressed? | Yes. If the price quote is rejected the work will not be completed. | |
| 44 | PWS | C.3.1.1.1.1 | How will new and removed assets associated with installation and maintenance projects be incorporated into the master inventory included in the IMS? Will the awardee be responsible for all data input to maintain the integrity of the database? | The offeror shall update the IMS upon completion of each project to reflect changes by project installation and/or removal. | |
| 45 | PWS | C3.1.1.1/C3.1.1.2/3.1.2 | What level of spares inventory is the Government expecting the contractor to maintain? | The gov't. is expecting the contractor to provide solutions. | |
| 46 | RFI | Question 7 | Question 7 refers to an “attached barrier map.” Please provide a copy of this attachment. | Gov't. will provide. | |
| 47 | RFI | Question 8 | Does the requirement for “only certified factory trained technicians” in Question 8 apply solely to barriers, or does it apply to all USMS security equipment? | Applies to all equipment. | |
| 48 | RFI | Question 8 | Please identify the manufacturers of all equipment that requires repair services by “only certified factory trained technicians.” | USMS uses numerous physical security equipment brands. | |
| 49 | PWS | C.1/C.2.3 | The last paragraph in Section C.1 includes the term “first responder repair services.” Section C.2.3 uses the term “first responder maintenance services.” Please clarify the Government’s definition of these “first responder” services; specifically addressing how they differ from “standard” repair and maintenance services. | The offeror will provide staff with specialized training to be able to arrive within an agreed upon time window and perform emergency repairs | |
| 50 | PWS | C.4 | Throughout the draft PWS there are ten references to “additional requirements” and “additional details” which are directed to parts of Section C.4. Section C.4 is titled “Performance Standards,” and the entire section is listed as “intentionally left blank.” Please provide updated section references; or provide Section C.4. | This section was intentionally left blank and will be provided in the final RFP. | |
| 51 | PWS | C.3.1.1.2.2 | This section includes a reference to “Attachment XX – Equipment Listing.” Please provide this attachment. | This will be provided in the final RFP. | |
| 52 | PWS | C.3.1.2.5.1 | FAR Part 45.6 does not include significant information regarding performance requirements for equipment disposal. Please detail the referenced USMS policies applicable to equipment disposal. | The offeror shall provide an equipment disposal solutions. | |
| 53 | PWS | C.6 | This section requires the contractor to develop Standard Operating Procedures to “facilitate meeting OSS objectives.” Please be specific about the relevant OSS objectives so that offerors can better understand the scope of this requirement. | The offeror shall be required to provide SOP to advance the USMS functions related to installation of security systems for all facility construction, renovation, and upgrade projects, preventive and corrective maintenance services, and repair services. | |
| 54 | PWS | C.2.3.4/ C.3.1.1.1 | Section C.2.3.4 requires the contractor to conduct an on-site equipment inventory of all facilities within 12 months. We interpret this to be a “quantitative” activity. |
Section C.3.1.1.1 requires the contractor to conduct a “current fleet inspection and evaluation” within the first 12 months. We interpret this to be a “qualitative” activity, as it involves assessment of current conditions and development of remediation plans. Furthermore, the assessment parameters detailed in the following sections seem highly specific to barriers and gates, and do not seem to address other physical security equipment.
Please clarify the inventory and inspection/evaluation activities required by this contract; and address how the Installation and Maintenance contractor will coordinate and/or divide responsibility for these activities with the Program Management contractor.
| Also, please identify the specific standards against which current site conditions will be evaluated. | C.2.3.4 only applies to Physical Security Equipment (other than AVB). The offeror shall be responsible for providing solutions for management of an all encompasing maintenance, installation, and repair services portfolio. This section will be revised for clarity in a final RFP. | |||
| 55 | PWS | Corrective Maintenance | The PWS includes significant detail regarding Preventative Maintenance and Non-Maintenance Service. However, it seems to be silent on Corrective Maintenance, which is the contractor’s response to equipment that has unexpectedly failed and must be repaired or replaced to restore functionality in a timely manner. | |
| Please clarify the Government’s requirements for performing Corrective Maintenance. | Corrective maintenance falls under repair services. |
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