4 - Questions and Answers.pdf

Questions Answers

Would the group pay for parking? This is in downtown

New Orleans and most hotels charge for parking.

Please advise.

We reimburse parking, so it would be easiest if it was part of the contract. Most attendees have never travelled with the government before and unused to how to be reimbursed if they need to pay out of pocket.

Additionally, most attendees will be flying in, eliminating the need for most parking.

Is there any parking needed for this request? Just wanted to clarity if all these people are driving in.

Thanks!

Some will be driving in, most will be flying. The only parking requirements will be for the hotel, which is why we requested a hotel within walking distance to eliminate any need to drive once at the hotel.

Which area of San Diego & New Orleans are the hotels required? Is there any mileage required?

Downtown of both cities

Will my proposal need to include cost of parking? Yes, for the hotel only.

Is this lodging tax exempt? Will you provide tax exempt form?

Yes, see attached forms.

Is there any specific hotel required? For example 3 stars or 2 stars?

As these are both major cities, the highest rated hotel we can obtain is desirable. The attendees are State and

Local law enforcement officers as well as some administrative staff. Accordingly, we would ask that we obtain the best lodging available to them, with proximity to the training site as a key decider.

Is offeror allowed to submit more than one offer from different properties ?

I don’t see why that would not be acceptable.

We would like to get the hotels within a 0.5 mile radius of the training sites to accommodate walking and elimination of any transport costs.

Would shuttle service be an option? No

Is the group driving in? Some will be driving to the hotel. None will be driving to the training, unless they are local and won’t need a hotel.

Would 0.6 or 0.7 be allowed for the group? Yes

The 0.5 mile from 500 Poydras, is that as far as the group is willing to be from the stated address.

We can go as much as 0.7, but given it will be in June in New Orleans, it will be hot and humid, so the closer the better.

The dates of occupancy fall during the 2021 San Diego

Comic-Con International Convention (7/21/2021-

7/25/2021) when hotels are fully booked, would you consider changing the dates? Hotel rooms are available before and after those dates.

We were aware that the training fell with the same range as Comic-Con, however, when we got quotes from the provided hotels, they had availability for our group for the requested dates at Per Diem rate. At this time, it would be difficult to reschedule as several of our other trainings have been pushed back due to

COVID causing our schedule to condense.

Additionally, we have already secured lodging for the instructors and changing that block to accommodate a different date would be difficult at this time.