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15JA0522Q00000037 Page 1 of 53
SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS
OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 & 30
1. REQUISITION NUMBER PAGE 1 OF
5. SOLICITATION NUMBER
15JA0522Q00000037
2. CONTRACT NO. 3. AWARD/EFFECTIVE
DATE
4. ORDER NUMBER 6. SOLICITATION ISSUE
DATE
02/03/2022
7. FOR SOLICITATION
INFORMATION CALL:
a. NAME b. TELEPHONE NUMBER (No collect calls) 8. OFFER DUE DATE / LOCAL
TIME
02/24/2022 11:00 ET
CODE 15JA05
Executive Office for United States Attorney 175 N Street NE 6th Floor Washington, DC 20530-0021
9. ISSUED BY X UNRESTRICTED OR SET ASIDE: % FOR
SMALL BUSINESS
HUBZONE SMALL
BUSINESS
SERVICE-DISABLED
VETERAN-OWNED
SMALL BUSINESS
WOMEN-OWNED SMALL BUSINESS (WOSB)
ELIGIBLE UNDER THE WOMEN-OWNED
SMALL BUSINESS PROGRAM
EDWOSB
8(A)
NAICS: 561492
SIZE STANDARD: $16.5M
10. THE ACQUISITION IS
SEE
SCHEDULE
11. DELIVERY FOR FOB DESTINATION
UNLESS BLOCK IS MARKED
NET 30
12. DISCOUNT TERMS
13a. THIS CONTRACT IS A
RATED ORDER UNDER DPAS
(15 CFR 700)
13b. RATING
X RFQ IFB RFP
14. METHOD OF SOLICITATION
15JA44CODE15. DELIVER TO
U.S. Attorneys Office Southern District of West Virginia 300 Virginia Street, East Room 4000 U.S. Courthouse Charleston, WV 25301
CODE 15JA0516. ADMINISTERED BY
Executive Office for United States Attorney 175 N Street NE 6th Floor Washington, DC 20530-0021
Mateaus.Flournoy@usdoj.gov
FACILITY
CODE
CODE
TELEPHONE NO.
17a. CONTRACTOR/
OFFEROR
15JA88CODE18a. PAYMENT WILL BE MADE BY
U.S. Attorneys Office Southern District of West Virginia 300 Virginia Street, East Room 4000 U.S. Courthouse Charleston, WV 25301
17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN
OFFER SEE ADDENDUM
18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS
CHECKED
19.
ITEM NO.
20.
SCHEDULE OF SUPPLIES/SERVICES
21.
QUANTITY
22.
UNIT
23.
UNIT PRICE
24.
AMOUNT
Grand Jury and Deposition Court Reporting Services for the U.S. Attorney's Office, Southern District of West Virginia
Locations: Beckley, Charleston, and Huntington
Period of Performance: 4/1/2022 - 3/31/2027
See Continuation Sheet(s) (Use Reverse and/or Attach Additional Sheets as Necessary)
25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)
X 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA X ARE ARE NOT ATTACHED
27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED
28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ____ COPIES TO
ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH
OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE
TERMS AND CONDITIONS SPECIFIED.
29. AWARD OF CONTRACT: REF. _____________________________ OFFER
DATED _________________ . YOUR OFFER ON SOLICITATION (BLOCK 5)
INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN,
IS ACCEPTED AS TO ITEMS:
30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)
30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF THE CONTRACTING OFFICER (TYPE OR PRINT)
Mateaus Flournoy
31c. DATE SIGNED
AUTHORIZED FOR LOCAL REPRODUCTION
PREVIOUS EDITION IS NOT USABLE
STANDARD FORM 1449 (REV. 2/2012)
Prescribed by GSA - FAR (48 CFR) 53.212
Mateaus.Flournoy@usdoj.gov
15JA0522Q00000037 Page 2 of 53
19.
ITEM NO.
20.
SCHEDULE OF SUPPLIES/SERVICES
21.
QUANTITY
22.
UNIT
23.
UNIT PRICE
24.
AMOUNT
32a. QUANTITY IN COLUMN 21 HAS BEEN
RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _________________________________
32b. SIGNATURE OF AUTHORIZED GOVERNMENT
REPRESENTATIVE
32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT
REPRESENTATIVE
32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT
REPRESENTATIVE
32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE
PARTIAL FINAL
33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED
CORRECT FOR
COMPLETE PARTIAL FINAL
36. PAYMENT 37. CHECK NUMBER
38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY
41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)
41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE
42b. RECEIVED AT (Location)
42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS
STANDARD FORM 1449 (REV. 2/2012) BACK
15JA0522Q00000037 Page 3 of 53
Table of Contents
Section Description Page Number
1 Solicitation/Contract Form 2 Commodity or Services Schedule
Description of Services Statement of Work (SOW)
3 Contract Clauses EOUSA Contract Requirements EOUSA AI-10-1E Federal Grand Jury Court Reporter Security Requirements (December 2015) DOJ-02 Contractor Privacy Requirements (JAN 2022) DOJ-03 PIB 2021-01 (OBD) Personnel Security Requirements for Contractor Employees (Aug 2021) EOUSA AI-10-1D Continuing Contract Performance During a Pandemic Influenza or other National Emergency (October 2007) Electronic Signature (May 2019) 2852.233-70 Protests Filed Directly with the Department of Justice (Jan 1998) 2852.201-70 Contracting Officer's Representative (COR) – (EOUSA modified, March 2014) DOJ-01 Whistleblower Information Distribution (Oct 2021) 52.224-2 Privacy Act (Apr 1984) 52.203-17 Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower Rights (Jun 2020) 52.216-32 Task-Order and Delivery-Order Ombudsman (Sep 2019) 52.212-4 Alt I Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2021) - Alternate I (Nov 2021) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Products and Commercial Services (Jan 2022) 52.217-9 Option to Extend the Term of the Contract (Mar 2000) 52.232-18 Availability of Funds (Apr 1984) 52.244-2 Subcontracts (Jun 2020) 52.216-18 Ordering (Aug 2020) 52.216-19 Order Limitations (Oct 1995) 52.216-22 Indefinite Quantity (Oct 1995) 52.216-27 Single or Multiple Awards (Oct 1995) 52.217-8 Option to Extend Services (Nov 1999) 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (May 2011) 52.204-21 Basic Safeguarding of Covered Contractor Information Systems (Nov 2021) 52.204-19 Incorporation by Reference of Representations and Certifications (Dec 2014) 52.204-18 Commercial and Government Entity Code Maintenance (Aug 2020) 52.204-13 System for Award Management Maintenance (Oct 2018) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Nov 2021) 52.253-1 Computer Generated Forms (Jan 1991) 52.224-1 Privacy Act Notification (Apr 1984)
4 List of Attachments 5 Solicitation Provisions
52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021) 52.212-2 Evaluation-Commercial Products and Commercial Services (Nov 2021) 52.212-3 Offeror Representations and Certifications-Commercial Products and Commercial Services (Nov 2021) 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (Nov 2021) Evaluation Factors 52.204-7 System for Award Management (Oct 2018) 52.204-16 Commercial and Government Entity Code Reporting (Aug 2020) 52.217-5 Evaluation of Options (July 1990)
15JA0522Q00000037 Page 4 of 53
Section 2 - Commodity or Services Schedule
SCHEDULE OF SUPPLIES/SERVICES
CONTINUATION SHEET
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
0001 Grand Jury:
Regular Transcript
PSC: R606
Line Period of Performance: 04/01/2022 - 03/31/2023
Base Period
9,960 PA $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
0002 Grand Jury:
Intermediate Transcript
PSC: R606
Line Period of Performance: 04/01/2022 - 03/31/2023
Base Period
200 PA $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
0003 Grand Jury:
Rush Transcript
PSC: R606
Line Period of Performance: 04/01/2022 - 03/31/2023
Base Period
40 PA $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
0004 Grand Jury:
Daily Transcript
PSC: R606
Line Period of Performance: 04/01/2022 - 03/31/2023
Base Period
40 PA $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
0005 Grand Jury:
Expedited Transcript
PSC: R606
Line Period of Performance: 04/01/2022 - 03/31/2023
Base Period
40 PA $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
0006 Grand Jury:
CD-R
PSC: R606
Line Period of Performance: 04/01/2022 - 03/31/2023
Base Period
25 EA $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
0007 Grand Jury:
Attendance Fee
350 HR $________ $_________________
15JA0522Q00000037 Page 5 of 53
PSC: R606
Line Period of Performance: 04/01/2022 - 03/31/2023
Base Period
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
0008 Grand Jury:
Cancellation Fee
PSC: R606
Line Period of Performance: 04/01/2022 - 03/31/2023
Base Period
1 EA $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
0009 Deposition:
Regular Transcript
PSC: R606
Line Period of Performance: 04/01/2022 - 03/31/2023
Base Period
975 PA $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
0010 Deposition:
Intermediate Transcript
PSC: R606
Line Period of Performance: 04/01/2022 - 03/31/2023
Base Period
100 PA $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
0011 Deposition:
Rush Transcript
PSC: R606
Line Period of Performance: 04/01/2022 - 03/31/2023
Base Period
25 PA $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
0012 Deposition:
Daily Transcript
PSC: R606
Line Period of Performance: 04/01/2022 - 03/31/2023
Base Period
25 PA $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
0013 Deposition:
Expedited Transcript
PSC: R606
Line Period of Performance: 04/01/2022 - 03/31/2023
Base Period
25 PA $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
0014 Deposition:
Exhibit Copies
250 PA $________ $_________________
15JA0522Q00000037 Page 6 of 53
Line Period of Performance: 04/01/2022 - 03/31/2023
Base Period
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
0015 Deposition:
Videographer Attendance Fee
PSC: R606
Line Period of Performance: 04/01/2022 - 03/30/2023
Base Period
16 HR $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
0016 Deposition:
Attendance Fee
PSC: R606
Line Period of Performance: 04/01/2022 - 03/31/2023
Base Period
20 HR $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
0017 Deposition:
Cancellation Fee
PSC: R606
Line Period of Performance: 04/01/2022 - 03/31/2023
Base Period
1 EA $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
0018 Travel reimbursement (on case-by-case basis) In accordance with Federal Travel Regulations (FTR).
Do not quote.
PSC: R606
Line Period of Performance: 04/01/2022 - 03/31/2023
Base Period
1 LT $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
0019 Remote Deposition:
Attendance Fee
PSC: R606
Line Period of Performance: 04/01/2022 - 03/31/2023
Base Period
3 HR $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
0020 Remote Deposition:
Videographer Attendance Fee
PSC: R606
Line Period of Performance: 04/01/2022 - 03/31/2023
Base Period
2 HR $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
1001 Grand Jury:
Regular Transcript
PSC: R606
Line Period of Performance: 04/01/2023 - 03/31/2024
9,960 PA $________ $_________________
15JA0522Q00000037 Page 7 of 53
Option Period
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
1002 Grand Jury:
Intermediate Transcript
PSC: R606
Line Period of Performance: 04/01/2023 - 03/31/2024
Option Period
200 PA $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
1003 Grand Jury:
Rush Transcript
PSC: R606
Line Period of Performance: 04/01/2023 - 03/31/2024
Option Period
40 PA $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
1004 Grand Jury:
Daily Transcript
PSC: R606
Line Period of Performance: 04/01/2023 - 03/31/2024
Option Period
40 PA $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
1005 Grand Jury:
Expedited Transcript
PSC: R606
Line Period of Performance: 04/01/2023 - 03/31/2024
Option Period
40 PA $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
1006 Grand Jury:
CD-R
PSC: R606
Line Period of Performance: 04/01/2023 - 03/31/2024
Option Period
25 EA $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
1007 Grand Jury:
Attendance Fee
PSC: R606
Line Period of Performance: 04/01/2023 - 03/31/2024
Option Period
350 HR $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
1008 Grand Jury:
Cancellation Fee
PSC: R606
Line Period of Performance: 04/01/2023 - 03/31/2024
1 EA $________ $_________________
15JA0522Q00000037 Page 8 of 53
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
1009 Deposition:
Regular Transcript
PSC: R606
Line Period of Performance: 04/01/2023 - 03/31/2024
Option Period
975 PA $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
1010 Deposition:
Intermediate Transcript
PSC: R606
Line Period of Performance: 04/01/2023 - 03/31/2024
Option Period
100 PA $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
1011 Deposition:
Rush Transcript
PSC: R606
Line Period of Performance: 04/01/2023 - 03/31/2024
Option Period
25 PA $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
1012 Deposition:
Daily Transcript
PSC: R606
Line Period of Performance: 04/01/2023 - 03/31/2024
Option Period
25 PA $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
1013 Deposition:
Expedited Transcript
PSC: R606
Line Period of Performance: 04/01/2023 - 03/31/2024
Option Period
25 PA $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
1014 Deposition:
Exhibit Copies
PSC: R606
Line Period of Performance: 04/01/2023 - 03/31/2024
Option Period
250 PA $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
1015 Deposition:
Videographer Attendance Fee
PSC: R606
Line Period of Performance: 04/01/2023 - 03/31/2024
Option Period
16 HR $________ $_________________
15JA0522Q00000037 Page 9 of 53
1016 Deposition:
Attendance Fee
PSC: R606
Line Period of Performance: 04/01/2023 - 03/31/2024
Option Period
20 HR $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
1017 Deposition:
Cancellation Fee
PSC: R606
Line Period of Performance: 04/01/2023 - 03/31/2024
Option Period
1 EA $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
1018 Travel reimbursement (on case-by-case basis) In accordance with Federal Travel Regulations (FTR).
Do not quote.
PSC: R606
Line Period of Performance: 04/01/2023 - 03/31/2024
Option Period
1 LT $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
1019 Remote Deposition:
Attendance Fee
PSC: R606
Line Period of Performance: 04/01/2023 - 03/31/2024
Option Period
3 HR $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
1020 Remote Deposition:
Videographer Attendance Fee
PSC: R606
Line Period of Performance: 04/01/2023 - 03/31/2024
Option Period
2 HR $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
2001 Grand Jury:
Regular Transcript
PSC: R606
Line Period of Performance: 04/01/2024 - 03/31/2025
Option Period
9,960 PA $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
2002 Grand Jury:
Intermediate Transcript
PSC: R606
Line Period of Performance: 04/01/2024 - 03/31/2025
Option Period
200 PA $________ $_________________
15JA0522Q00000037 Page 10 of 53
2003 Grand Jury:
Rush Transcript
PSC: R606
Line Period of Performance: 04/01/2024 - 03/31/2025
Option Period
40 PA $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
2004 Grand Jury:
Daily Transcript
PSC: R606
Line Period of Performance: 04/01/2024 - 03/31/2025
Option Period
40 PA $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
2005 Grand Jury:
Expedited Transcript
PSC: R606
Line Period of Performance: 04/01/2024 - 03/31/2025
Option Period
40 PA $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
2006 Grand Jury:
CD-R
PSC: R606
Line Period of Performance: 04/01/2024 - 03/31/2025
Option Period
25 EA $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
2007 Grand Jury:
Attendance Fee
PSC: R606
Line Period of Performance: 04/01/2024 - 03/31/2025
Option Period
350 HR $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
2008 Grand Jury:
Cancellation Fee
PSC: R606
Line Period of Performance: 04/01/2024 - 03/31/2025
Option Period
1 HR $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
2009 Deposition:
Regular Transcript
PSC: R606
Line Period of Performance: 04/01/2024 - 03/31/2025
Option Period
975 PA $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
2010 Deposition:
Intermediate Transcript
100 PA $________ $_________________
15JA0522Q00000037 Page 11 of 53
Line Period of Performance: 04/01/2024 - 03/31/2025
Option Period
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
2011 Deposition:
Rush Transcript
PSC: R606
Line Period of Performance: 04/01/2024 - 03/31/2025
Option Period
25 PA $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
2012 Deposition:
Daily Transcript
PSC: R606
Line Period of Performance: 04/01/2024 - 03/31/2025
Option Period
25 PA $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
2013 Deposition:
Expedited Transcript
PSC: R606
Line Period of Performance: 04/01/2024 - 03/31/2025
Option Period
25 PA $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
2014 Deposition:
Exhibit Copies
PSC: R606
Line Period of Performance: 04/01/2024 - 03/31/2025
Option Period
250 PA $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
2015 Deposition:
Videographer Attendance Fee
PSC: R606
Line Period of Performance: 04/01/2024 - 03/31/2025
Option Period
16 HR $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
2016 Deposition:
Attendance Fee
PSC: R606
Line Period of Performance: 04/01/2024 - 03/31/2025
Option Period
20 HR $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
2017 Deposition:
Cancellation Fee
1 EA $________ $_________________
15JA0522Q00000037 Page 12 of 53
Line Period of Performance: 04/01/2024 - 03/31/2025
Option Period
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
2018 Travel reimbursement (on case-by-case basis) In accordance with Federal Travel Regulations (FTR).
Do not quote.
PSC: R606
Line Period of Performance: 04/01/2024 - 03/31/2025
Option Period
1 LT $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
2019 Remote Deposition:
Attendance Fee
PSC: R606
Line Period of Performance: 04/01/2024 - 03/31/2025
Option Period
3 HR $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
2020 Remote Deposition:
Videographer Attendance Fee
PSC: R606
Line Period of Performance: 04/01/2024 - 03/31/2025
Option Period
2 HR $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
3001 Grand Jury:
Regular Transcript
PSC: R606
Line Period of Performance: 04/01/2025 - 03/31/2026
Option Period
9,960 PA $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
3002 Grand Jury:
Intermediate Transcript
PSC: R606
Line Period of Performance: 04/01/2025 - 03/31/2026
Option Period
200 PA $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
3003 Grand Jury:
Rush Transcript
PSC: R606
Line Period of Performance: 04/01/2025 - 03/31/2026
Option Period
40 PA $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
3004 Grand Jury:
Daily Transcript
PSC: R606
Line Period of Performance: 04/01/2025 - 03/31/2026
40 PA $________ $_________________
15JA0522Q00000037 Page 13 of 53
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
3005 Grand Jury:
Expedited Transcript
PSC: R606
Line Period of Performance: 04/01/2025 - 03/31/2026
Option Period
40 PA $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
3006 Grand Jury:
CD-R
PSC: R606
Line Period of Performance: 04/01/2025 - 03/31/2026
Option Period
25 EA $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
3007 Grand Jury:
Attendance Fee
PSC: R606
Line Period of Performance: 04/01/2025 - 03/31/2026
Option Period
350 HR $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
3008 Grand Jury:
Cancellation Fee
PSC: R606
Line Period of Performance: 04/01/2025 - 03/31/2026
Option Period
1 EA $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
3009 Deposition:
Regular Transcript
PSC: R606
Line Period of Performance: 04/01/2025 - 03/31/2026
Option Period
975 PA $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
3010 Deposition:
Intermediate Transcript
PSC: R606
Line Period of Performance: 04/01/2025 - 03/31/2026
Option Period
100 PA $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
3011 Deposition:
Rush Transcript
PSC: R606
Line Period of Performance: 04/01/2025 - 03/31/2026
25 PA $________ $_________________
15JA0522Q00000037 Page 14 of 53
3012 Deposition:
Daily Transcript
PSC: R606
Line Period of Performance: 04/01/2025 - 03/31/2026
Option Period
25 PA $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
3013 Deposition:
Expedited Transcript
PSC: R606
Line Period of Performance: 04/01/2025 - 03/31/2026
Option Period
25 PA $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
3014 Deposition:
Exhibit Copies
PSC: R606
Line Period of Performance: 04/01/2025 - 03/31/2026
Option Period
250 PA $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
3015 Deposition:
Videographer Attendance Fee
PSC: R606
Line Period of Performance: 04/01/2025 - 03/31/2026
Option Period
16 HR $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
3016 Deposition:
Attendance Fee
PSC: R606
Line Period of Performance: 04/01/2025 - 03/31/2026
Option Period
20 HR $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
3017 Deposition:
Cancellation Fee
PSC: R606
Line Period of Performance: 04/01/2025 - 03/31/2026
Option Period
1 EA $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
3018 Travel reimbursement (on case-by-case basis) In accordance with Federal Travel Regulations (FTR).
Do not quote.
PSC: R606
Line Period of Performance: 04/01/2025 - 03/31/2026
1 LT $________ $_________________
15JA0522Q00000037 Page 15 of 53
3019 Remote Deposition:
Attendance Fee
PSC: R606
Line Period of Performance: 04/01/2025 - 03/31/2026
Option Period
3 HR $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
3020 Remote Deposition:
Videographer Attendance Fee
PSC: R606
Line Period of Performance: 04/01/2025 - 03/31/2026
Option Period
2 HR $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
4001 Grand Jury:
Regular Transcript
PSC: R606
Line Period of Performance: 04/01/2026 - 03/31/2027
Option Period
9,960 PA $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
4002 Grand Jury:
Intermediate Transcript
PSC: R606
Line Period of Performance: 04/01/2026 - 03/31/2027
Option Period
200 PA $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
4003 Grand Jury:
Rush Transcript
PSC: R606
Line Period of Performance: 04/01/2026 - 03/31/2027
Option Period
40 PA $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
4004 Grand Jury:
Daily Transcript
PSC: R606
Line Period of Performance: 04/01/2026 - 03/31/2027
Option Period
40 PA $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
4005 Grand Jury:
Expedited Transcript
PSC: R606
Line Period of Performance: 04/01/2026 - 03/31/2027
Option Period
40 PA $________ $_________________
15JA0522Q00000037 Page 16 of 53
4006 Grand Jury:
CD-R
PSC: R606
Line Period of Performance: 04/01/2026 - 03/31/2027
Option Period
25 EA $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
4007 Grand Jury:
Attendance Fee
PSC: R606
Line Period of Performance: 04/01/2026 - 03/31/2027
Option Period
350 HR $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
4008 Grand Jury:
Cancellation Fee
PSC: R606
Line Period of Performance: 04/01/2026 - 03/31/2027
Option Period
1 EA $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
4009 Deposition:
Regular Transcript
PSC: R606
Line Period of Performance: 04/01/2026 - 03/31/2027
Option Period
975 PA $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
4010 Deposition:
Intermediate Transcript
PSC: R606
Line Period of Performance: 04/01/2026 - 03/31/2027
Option Period
100 PA $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
4011 Deposition:
Rush Transcript
PSC: R606
Line Period of Performance: 04/01/2026 - 03/31/2027
Option Period
25 PA $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
4012 Deposition:
Daily Transcript
PSC: R606
Line Period of Performance: 04/01/2026 - 03/31/2027
Option Period
25 PA $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
4013 Deposition:
Expedited Transcript
25 PA $________ $_________________
15JA0522Q00000037 Page 17 of 53
Line Period of Performance: 04/01/2026 - 03/31/2027
Option Period
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
4014 Deposition:
Exhibit Copies
PSC: R606
Line Period of Performance: 04/01/2026 - 03/31/2027
Option Period
250 PA $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
4015 Deposition:
Videographer Attendance Fee
PSC: R606
Line Period of Performance: 04/01/2026 - 03/31/2027
Option Period
16 HR $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
4016 Deposition:
Attendance Fee
PSC: R606
Line Period of Performance: 04/01/2026 - 03/31/2027
Option Period
20 HR $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
4017 Deposition:
Cancellation Fee
PSC: R606
Line Period of Performance: 04/01/2026 - 03/31/2027
Option Period
1 EA $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
4018 Travel reimbursement (on case-by-case basis) In accordance with Federal Travel Regulations (FTR).
Do not quote.
PSC: R606
Line Period of Performance: 04/01/2026 - 03/31/2027
Option Period
1 LT $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
4019 Remote Deposition:
Attendance Fee
PSC: R606
Line Period of Performance: 04/01/2026 - 03/31/2027
Option Period
3 HR $________ $_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT
4020 Remote Deposition:
Videographer Attendance Fee
2 HR $________ $_________________
15JA0522Q00000037 Page 18 of 53
Line Period of Performance: 04/01/2026 - 03/31/2027
Option Period
Description of Services
The Contractor shall provide Grand Jury and Deposition Court Reporting Services for the United States Attorney’s Office (USAO) for the Southern District of West Virginia. The Government anticipates making at least one, but not more than 3 multiple awards as a result of this Solicitation. An award can be made for grand jury services only, deposition services only, or for both grand jury services and deposition services. An award can made for one or multiple locations as well.
There will not be any Government Furnished Property for this contract.
The Contractor shall provide the labor, supervision, and transportation necessary to provide the court reporting services as described herein. Work under this contract is expected to commence on April 1, 2022.
The Government requires the following for this effort:
1.1. Minimum number of required court reporters: two (2) for each location (Charleston, Huntington, and Beckley,WV) / Maximum of three (3) for each location the District will clear through security.
2. Minimum number of required videographer: one (1) / Maximum of one (1) for each location the District will clear through security.
For planning purposes only, the following general information is provided:
* Under normal circumstances, grand jury sessions in Charleston occurs twice a month. Each session generally lasts about six (6) hours.
* Under normal circumstances, grand jury sessions in Huntington occurs once per month. Each session generally lasts about six (6) hours.
* Under normal circumstances, grand jury sessions in Beckley occurs once per month. Each session generally lasts about six
(6) hours.
* Historically, the average number of grand jury proceedings per year for the USAO-WVS has been 58.
* There is no regular schedule for depositions; nonetheless, each session generally lasts about 3 hours. The average number of depositions per year has been six (6).
* Historically, the average number of simultaneous proceedings in any one-day for the USAO has been two (2).
Under normal circumstances, travel reimbursement will not be paid. The Offerors will be expected to incorporate their anticipated cost of travel into their price proposal. Travel shall be paid if normal site location has to be moved to alternate locations outside of a 50-mile radius of original location. The Contractor shall follow all Federal Travel Regulations (FTR). Please also refer to "Grand Jury Travel & Per Diem Reimbursements Restrictions" and "Deposition Travel & Per Diem Reimbursement Restrictions" sections.
The Contractor is reminded that there are documents that are required to be prepared and submitted as part of the performance of this contract (please refer to RFQ Checklist - Attachment 3).
Contract Type The contract will be an indefinite delivery, indefinite quantity (IDIQ). Orders placed under the IDIQ will be Time-and-Materials (T&M). The contract shall consist of one (1) one-year Base Period with four (4) one-year Option Periods, for a total contract term not-to-exceed five (5) years, unless otherwise extended under the authorities at FAR Clause 52.217-8 Option to Extend Services, FAR Clause 52.217-9 Option to Extend the Term of the Contract, or as otherwise permitted in this Contract.
Base Year 4/1/2022 – 3/31/2023
15JA0522Q00000037 Page 19 of 53
Option Year 1 4/1/2023 – 3/31/2024 Option Year 2 4/1/2024 – 3/31/2025 Option Year 3 4/1/2025 – 3/31/2026 Option Year 4 4/1/2026 – 3/31/2027
The Government contemplates awarding multiple contracts that will cover the locations listed in the "Scope" section.
Pricing All unit prices are fixed unit prices that include ALL costs (including, but not limited to: labor (including supervision), material, equipment, facilities, fringe benefits, overhead, delivery fees, G&A, and profit) necessary to provide the Grand Jury and Deposition Court Reporting services required in the solicitation.
The Service Contract Labor Standards Act and associated Wage Determinations (WD) are applicable to this Contract and all resultant task order:
* WD #:2015-4295, Revision Number 16, Published Date 12/27/2021
* WD #:2015-4347, Revision Number 17, Published Date 12/27/2021
* WD #:2015-4367, Revision Number 18, Published Date 12/27/2021
When providing pricing for this solicitation, do not include asterisks with exceptions or comments - only state the price for the Contract Line Item Number (CLIN) based on the description of work provided. Any additions to the pricing page other than the CLIN price in the space provided will not be considered. If a CLIN is no charge, state N/C (instead of stating zero) in Unit Price Column. NA’s are not acceptable. Offerors MUST quote for all four of the renewal options, in addition to the initial period, in order to be considered for award.
In the event the contract is extended through FAR clause 52.217-8 Option to Extend Services, the price proposed for the final ordering period will apply.
Please quote based on the Grand Jury and Deposition court reporting services described in Blocks 19. through 24.
Statement of Work (SOW)
1. Scope
The Contractor shall provide all labor (including supervision), material, equipment, facilities, and whatever else may be needed to record and transcribe Grand Jury and Deposition testimony, on an "as needed" basis for the USAO specified in the Statement of Work set forth herein.
The location where grand jury sessions may be required are listed below:
* Robert C. Byrd U.S. Courthouse, 300 Virginia Street,East, Charleston, WV 25301
* U.S. Federal Building, 110 North Heber Street, Beckley, WV 25801
* Sidney L. Christie Federal Building, 845 Fifth Avenue, Huntington, WV 25701
Depositions are held anywhere within the Southern District of West Virginia. Please see the attached map to the solicitation (Attachment 1). There is no regular schedule for depositions. In some rare instances, depositions may occur in alternate locations outside the WVS District.
2. Grand Jury Services
Scheduling of Grand Jury. The USAO will notify the Contractor of the requirements for attendance at a Grand Jury no later than one business day before the scheduled session. Each request will set forth the date, place and time of the session. The Contractor shall reply stating they have received the work order by returning the signed work order form or other form of written acceptable as may be agreed upon by the USAO and Contractor and communicate the name of the reporter who will be in attendance. Any change will be communicated by the Contractor to the USAO prior to the session. In the event a Grand Jury session is continued for more than one day, the Contractor will make reasonable efforts to assign the same court reporter for each continued segment of that given Grand Jury session. Should the Contractor not be able to provide the same court reporter, it will notify the USAO authorized Point of Contact before the Grand Jury session that another court reporter will be providing the court reporting services.
15JA0522Q00000037 Page 20 of 53
Original Transcripts. Unless otherwise stated, Grand Jury testimony shall be typed in an original and delivered within the turnaround times as set forth below. All Grand Jury transcripts shall contain (at a minimum) a title page stating the witness's name, Grand Jury date, time of the commencement of the proceeding for that particular witness, name, title and address of the attorney appearing for the Government. The title page should also include the Grand Jury number of the case, i.e., 07 GJ 999, and the name of the Federal Grand Jury that the witness is appearing before. Transcripts may be ordered by the USAO within the following timeframes. Billing rates for these turnaround times are set forth in the Pricing Schedule of this contract.
Regular. All regular transcripts will be completed and delivered on or before the 10th business day after the date a witness testifies in the Grand Jury. A regular transcript shall be delivered to the USAO of each witness’s testimony, only when requested by the USAO.
Colloquy will not be transcribed unless requested by the USAO, in which case the transcript shall be completed and delivered on or before the 10th business day after the Contractor receives a request from USAO.
Intermediate. All intermediate transcripts shall be completed and delivered on or before the 5th business day after the Contractor receives a request from the USAO. This request will sometimes be made the same day as the proceedings.
Rush. All rush transcripts shall be completed and delivered on or before the 3rd business day after the Contractor receives a request from the USAO. This request will sometimes be made the same day as proceedings.
Daily. All daily Grand Jury transcripts shall be delivered before 9:30am of the following business day after conclusion of each day's proceedings. This may require performance after normal business hours. The Contractor may not be notified in advance of the testimony of this requirement.
Expedited. All emergency transcripts shall be delivered by 9:00pm on the same day as the proceedings,. The Contractor may not be notified in advance of the testimony of this requirement.
Condensed Transcripts. All condensed transcripts shall include four original transcript pages in reduced format on a single 8 ½ x 11 inch page. All condensed transcripts shall be completed and delivered to the USAO, as ordered, within the same turnaround times as set forth for delivery of an original transcript.
Key Word Indexing. The keyword index gives an alphabetical listing of each word within the transcript and provides a page and line reference.
Additional Copies of Transcripts. Even though the Government has the right to copy and distribute transcripts acquired under this contract, the Government may order additional copies of any transcript. Additional copies of transcripts shall be provided to the USAO, as ordered, within the same turnaround times as set forth above.
Videographer Attendance Fee. The Contractor is entitled to a Videographer Attendance Fee as set forth in the Price Schedule of this contract. This fee is payable for each hour the Contractor's videographer records a scheduled proceeding. The minimum charge for any single day is three (3) hours. The videographer is not paid during a lunch break. This hourly fee shall account for the price of the media itself.
Attendance Fee. The Contractor is entitled to an Attendance Fee as set forth in the Price Schedule of this contract. The fee is payable for each hour the Contractor's reporter appears at a scheduled proceeding. The minimum charge for any single day is three (3) hours.
Attendance fees will be paid for each hour the Contractor's reporter appears for a scheduled proceeding. Proceedings are presently scheduled for 9:00am to 12:00pm and 1:00pm to 5:00pm with a one (1) hour lunch break in between. The Contractor is not paid during this lunch break. These hours are subject to change. The Contractor will generally be asked to report at 9:30am and be dismissed at 5:00pm. A shorter day may be scheduled. The Government guarantees payment of a minimum of three (3) hours. In the event that there are time periods during the day during which no testimony is taken, and the reporter is required to remain available for testimony later in the day, the Contractor will be paid the hourly attendance fee during those time periods. In the event that a reporter's presence is required for a whole day and no testimony is recorded, the Contractor will be paid one (1) cancellation fee or the number of attendance fee the reporter was available, whichever is higher.
Cancellation Fee. The Contractor may wish to charge a cancellation fee. The Government will notify the contractor by telephone of any cancellations no later than 5:00pm the day before the scheduled proceedings. If the USAO does not notify the contractor within the designated time, the contractor may request a cancellation fee.
Other Requirements:
15JA0522Q00000037 Page 21 of 53
* A transcript of all witness testimony shall be produced only when the USAO makes a specific request that a transcript be produced. Some witness testimony may never be transcribed. Colloquy will not be transcribed unless the USAO requests it.
* Each witness' testimony shall be in a separate transcript.
* If the USAO does not request that a transcript be produced, charging for estimated pages shall NOT be allowed. Only the
Attendance fee will be paid.
* Grand Jury transcripts may not be sold to anyone other than the Government under any circumstances.
Delivery. See Section "EOUSA AI-10-1E Federal Grand Jury Court Reporter Security Requirements (December 2015)." The Assistant U.S. Attorneys (AUSAs) will request that some deliverables be sent electronically through the DOJ platforms USAFx.
USAFx is the Department of Justice's file exchange system provided for internal and external users.
Grand Jury Travel and Per Diem Reimbursement Restrictions: The Contractor, when grand jury sessions are located within a 50-mile radius of the locations identified in the Scope of Work, shall not be entitled to travel reimbursements. Travel required outside the 50-mile radius is allowable and shall be pre-approved in writing by the Contracting Officer's Representative (COR) or the Contracting Officer (CO) prior to traveling. Travel expenses shall be reimbursed IAW the Federal Travel Regulations (FTR). The FTR can be found at this address: www.gsa.gov.
Certification. Each reporter shall attach his/her official certification to the original transcript so recorded as follows:
CERTIFICATE
(I, We) hereby certify that the foregoing is a true and accurate transcript, to the best of (my, our) skill and ability, from my stenographic notes of this proceeding.
Date Court Reporter
There shall be no charge for either this certification page or any index page if used.
3. Deposition Services
Scheduling of Depositions. The USAO will notify the Contractor of the requirements for attendance at a deposition no later than two business days before the scheduled session. Each request will set forth the date, place, and time of the session. The Contractor shall reply stating they have received the work order by returning the signed work order form or other form of written acceptance as may be agreed upon by the USAO and communicate the name of the reporter who will be in attendance. Any change will be communicated by the Contractor to the USAO prior to the session. In the event a deposition is continued for more than one day, the Contractor will make reasonable efforts to assign the same court reporter for each continued segment of that given deposition. Should the Contractor not be able to provide the same court reporter, it will notify the USAO before the scheduled session that another court reporter will be providing the court reporting services.
Original Transcripts. Unless otherwise stated, depositions shall be typed in an original and delivered within the turnaround times as set forth below. Transcripts may be ordered by the USAO within the following time frames. Billing rates for these turnaround times are set forth in the Pricing Schedule of this contract.
Regular. All regular transcripts will be completed and delivered on or before the 10th business day after the date a witness testifies in the deposition. A regular transcript shall be delivered to the USAO of each witness’s testimony, only when requested by the USAO.
Colloquy will not be transcribed unless requested by the USAO, in which case the transcript shall be completed and delivered on or before the 10th business day after the Contractor receives a request from USAO.
Intermediate. All intermediate transcripts shall be completed and delivered on or before the 5th business day after the Contractor receives a request from the USAO. This request will sometimes be made the same day as the proceedings upon the COR approval.
Rush. All rush deposition transcripts shall be completed and delivered on or before the 3rd business day after the Contractor receives a request from the USAO. This request will sometimes be made the same day as the proceedings upon COR approval.
15JA0522Q00000037 Page 22 of 53
Daily. All daily deposition transcripts shall be delivered before 9:30am of the following business day after conclusion of each day's proceedings. This may require performance after normal business hours. The Contractor may not be notified in advance of the testimony of this requirement.
Expedited. All emergency transcripts shall be delivered by 9:00pm on the same day as the proceedings. The Contractor may not be notified in advance of the testimony of this requirement.
Condensed Transcripts. All condensed transcripts shall include four original transcript pages in reduced format on a single 8 ½ x 11 inch page. All condensed transcripts shall be completed and delivered to the USAO, as ordered, within the same turnaround times as set forth for delivery of an original transcript.
Key Word Indexing. The keyword index gives an alphabetical listing of each word within the transcript and provides a page and line reference.
Additional Copies of Transcripts. Even though the Government has the right to copy and distribute transcripts acquired under this contract, the Government may order additional copies of any transcript. Additional copies of transcripts shall be provided to the USAO, as ordered, within the same turnaround times as set forth above.
Videographer Attendance Fee. The Contractor is entitled to a Videographer Attendance Fee as set forth in the Price Schedule of this contract. This fee is payable for each hour the Contractor's videographer records a scheduled proceeding. The minimum charge for any single day is three (3) hours. The videographer is not paid during a lunch break. This hourly fee shall account for the price of the recording itself.
Attendance Fee. The Contractor is entitled to an Attendance Fee in the amount set forth in the Pricing Schedule of this contract. The minimum charge for any single day is three (3) hours. Attendance fees will be paid for each hour the Contractor's reporter appears for a scheduled proceeding. Proceedings are presently scheduled for 9:00am to12:00pm and 1:00pm to 5:00pm with a one (1) hour lunch break in between. The Contractor is not paid during this lunch break. These hours are subject to change. A shorter day may be scheduled. The Government guarantees payment of a minimum of three (3) hours. In the event that there are time periods during the day during which no testimony is taken, and the reporter is required to remain available for testimony later in the day, the Contractor will be paid the hourly attendance fee during those time periods. In the event that a reporter's presence is required for a whole day and no testimony is recorded, the Contractor will be paid either one (1) cancellation fee or the number of hours attendance fee the reporter was available, whichever is higher. The Contractor shall allow the Government ten (10) working days to request proceedings transcript before assessing an attendance fee.
Cancellation Fee. The Contractor may wish to charge a cancellation fee. The Government will notify the contractor by telephone of any cancellations no later than 5:00pm the day before the scheduled proceedings. If the Government does not notify the contractor within the designated time, the contractor may request a cancellation fee.
Other Requirements.
* A transcript of all witness testimony shall be produced only when the USAO makes a specific request that a transcript be produced. Colloquy outside the presence of the witness will not be transcribed unless requested by the USAO.
Delivery. Deposition transcripts shall be delivered as instructed by the individual Assistant U.S. Attorney.
Deposition Travel and Per Diem Reimbursement Restrictions: The Contractor, when depositions are located within a 50-mile radius of the locations identified in the Scope of Work, shall not be entitiled to travel reimbursements. Travel required outside the 50-mile radius is allowable and shall be pre-approved in writing by the COR or the CO prior to traveling. Travel expenses shall be reimbursed IAW FTR. The FTR can be found at this address: www.gsa.gov.
Certification. Each reporter shall attach his/her official certification to the original transcript so recorded as follows:
CERTIFICATE
I, (NAME OF REPORTER), a Shorthand Reporter and a Notary Public, do hereby certify that the foregoing witness, (NAME OF WITNESS), was duly sworn on the date indicated, and that the foregoing is a true and accurate transcription of my stenographic notes and is a true record of the testimony given by the foregoing witness.
I further certify that I am not employed by or related to any party to this action by blood or marriage and that I am in no way interested in the outcome of this matter.
15JA0522Q00000037 Page 23 of 53
In witness whereof, I have hereunto set my hand this day of , 20 .
There shall be no charge for either this certification page or any index page if used.
Remote Depositions. An ever-increasing number of depositions are conducted remotely. The Southern District of West Virgina reserves the right to require performance of remote depositions under the included itemized lines in the Schedule when these services are required. The Coantractor shall be ready and equipped to fully support all facets of remote depositions the same as if the depositions was to occur in person.
Stipulations for remote depositions. [Fed. R. Civ. P.] Rule 30(b)(4) allows parties to stipulate that a deposition be taken by “telephone or other remote means.” If everyone is not in the same room, put an appropriate stipulation on the record at the beginning of the deposition, indicating that the deposition is being taken remotely and indicating where each participant is located. The deposition is considered to be taking place where the deponent is located, and if the deponent is not in the same room as the court reporter, there is an issue about the court reporter’s administration of the oath to the witness. A sample stipulation may include the following language:
* We understand that notary laws may not permit the court reporter to administer an oath to the witness if they are not in the same location. [As such, counsel agree that the reporter will not administer the oath.
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