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15JA0522Q00000029 Page 1 of 60
SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS
OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 & 30
1. REQUISITION NUMBER PAGE 1 OF
5. SOLICITATION NUMBER
15JA0522Q00000029
2. CONTRACT NO. 3. AWARD/EFFECTIVE
DATE
4. ORDER NUMBER 6. SOLICITATION ISSUE
DATE
02/15/2022
7. FOR SOLICITATION
INFORMATION CALL:
a. NAME b. TELEPHONE NUMBER (No collect calls) 8. OFFER DUE DATE / LOCAL
TIME
CODE 15JA05
Executive Office for United States Attorney 175 N Street NE 6th Floor Washington, DC 20530-0021
9. ISSUED BY X UNRESTRICTED OR SET ASIDE: % FOR
SMALL BUSINESS
HUBZONE SMALL
BUSINESS
SERVICE-DISABLED
VETERAN-OWNED
SMALL BUSINESS
WOMEN-OWNED SMALL BUSINESS (WOSB)
ELIGIBLE UNDER THE WOMEN-OWNED
SMALL BUSINESS PROGRAM
EDWOSB
8(A)
NAICS: 561492
SIZE STANDARD: 16,500,000
10. THE ACQUISITION IS
SEE
SCHEDULE
11. DELIVERY FOR FOB DESTINATION
UNLESS BLOCK IS MARKED
NET 30
12. DISCOUNT TERMS
13a. THIS CONTRACT IS A
RATED ORDER UNDER DPAS
(15 CFR 700)
13b. RATING
X RFQ IFB RFP
14. METHOD OF SOLICITATION
15JA25CODE15. DELIVER TO
U.S. Attorneys Office Southern District of Illinois 9 Executive Drive Fairview Heights, IL 62208
16. ADMINISTERED BY
Executive Office for United States Attorney 175 N Street NE 6th Floor Washington, DC 20530-0021
CODE 15JA05
charmella.ware@usdoj.gov
FACILITY
CODE
CODE
TELEPHONE NO.
17a. CONTRACTOR/
OFFEROR
15JA25CODE18a. PAYMENT WILL BE MADE BY
U.S. Attorneys Office Southern District of Illinois 9 Executive Drive Fairview Heights, IL 62208
17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN
OFFER SEE ADDENDUM
18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS
CHECKED
19.
ITEM NO.
20.
SCHEDULE OF SUPPLIES/SERVICES
21.
QUANTITY
22.
UNIT
23.
UNIT PRICE
24.
AMOUNT
Grand Jury and Deposition Court Reporting Services for the United States Attorney's Office, Southern District of Illinois - Benton, IL; East St. Louis, IL; and Fairview Heights, IL.
Time and Materials
See Continuation Sheet(s) (Use Reverse and/or Attach Additional Sheets as Necessary)
25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)
X 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA X ARE ARE NOT ATTACHED
27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED
28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ____ COPIES TO
ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH
OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE
TERMS AND CONDITIONS SPECIFIED.
29. AWARD OF CONTRACT: REF. _____________________________ OFFER
DATED _________________ . YOUR OFFER ON SOLICITATION (BLOCK 5)
INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN,
IS ACCEPTED AS TO ITEMS:
30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)
30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF THE CONTRACTING OFFICER (TYPE OR PRINT)
Charmella Ware
31c. DATE SIGNED
AUTHORIZED FOR LOCAL REPRODUCTION
PREVIOUS EDITION IS NOT USABLE
STANDARD FORM 1449 (REV. 2/2012)
Prescribed by GSA - FAR (48 CFR) 53.212
15JA0522Q00000029 Page 2 of 60
19.
ITEM NO.
20.
SCHEDULE OF SUPPLIES/SERVICES
21.
QUANTITY
22.
UNIT
23.
UNIT PRICE
24.
AMOUNT
32a. QUANTITY IN COLUMN 21 HAS BEEN
RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _________________________________
32b. SIGNATURE OF AUTHORIZED GOVERNMENT
REPRESENTATIVE
32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT
REPRESENTATIVE
32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT
REPRESENTATIVE
32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE
PARTIAL FINAL
33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED
CORRECT FOR
COMPLETE PARTIAL FINAL
36. PAYMENT 37. CHECK NUMBER
38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY
41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)
41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE
42b. RECEIVED AT (Location)
42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS
STANDARD FORM 1449 (REV. 2/2012) BACK
15JA0522Q00000029 Page 3 of 60
Table of Contents
Section Description Page Number
1 Solicitation/Contract Form 2 Commodity or Services Schedule
EOUSA AI-10-1D Continuing Contract Performance During a Pandemic Influenza or other National Emergency (October 2007) EOUSA AI-10-1E Federal Grand Jury Court Reporter Security Requirements (December 2015) DOJ-01 Whistleblower Information Distribution (Oct 2021) DOJ-02 Contractor Privacy Requirements (Nov 2021)
3 Contract Clauses 2852.223-70 Unsafe Conditions Due to the Presence of Hazardous Material (June 1996) 52.203-17 Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower Rights (Jun 2020) 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (May 2011) 52.204-18 Commercial and Government Entity Code Maintenance (Aug 2020) 52.204-19 Incorporation by Reference of Representations and Certifications (Dec 2014) 52.204-21 Basic Safeguarding of Covered Contractor Information Systems (June 2016) 52.212-4 Alt I Contract Terms and Conditions-Commercial Items (Oct 2018) - Alternate I (Jan 2017) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items (Sep 2021) 52.216-32 Task-Order and Delivery-Order Ombudsman (Sep 2019) 52.217-8 Option to Extend Services (Nov 1999) 52.217-9 Option to Extend the Term of the Contract (Mar 2000) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) 52.244-2 Subcontracts (Jun 2020) 52.212-4 Contract Terms and Conditions-Commercial Items (Oct 2018) 52.216-18 Ordering (Aug 2020) 52.216-19 Order Limitations (Oct 1995) 52.216-22 Indefinite Quantity (Oct 1995) DOJ-03 Personnel Security Requirements For Contractor Employees (Nov 2021); (Alt. I) -- Classified Information -- Cleared Contractors Electronic Signatures Electronic Signatures
4 List of Attachments 5 Solicitation Provisions
52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Oct 2020) 52.212-3 Offeror Representations and Certifications-Commercial Items (Feb 2021) 52.204-7 System for Award Management (Oct 2018) 52.204-16 Commercial and Government Entity Code Reporting (Aug 2020) 52.216-27 Single or Multiple Awards (Oct 1995) 2852.233-70 Protests Filed Directly with the Department of Justice (Jan 1998) 52.217-5 Evaluation of Options (July 1990) 52.212-2 Evaluation-Commercial Items (Oct 2014)
15JA0522Q00000029 Page 4 of 60
Section 2 - Commodity or Services Schedule
SCHEDULE OF SUPPLIES/SERVICES
CONTINUATION SHEET
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL
COSTS
TRAVEL
COSTS
AMOUNT
0001 Original Transcript
Grand Jury
PSC: R606
Line Period of Performance: 04/01/2022 - 03/31/2023
Base Period
5,400 PA $________ $________ $________$_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL
COSTS
TRAVEL
COSTS
AMOUNT
0002 Intermediate Transcript
Grand Jury
PSC: R606
Line Period of Performance: 04/01/2022 - 03/31/2023
Base Period
100 PA $________ $________ $________$_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL
COSTS
TRAVEL
COSTS
AMOUNT
0003 Expedited Transcript
Grand Jury
PSC: R606
Line Period of Performance: 04/01/2022 - 03/31/2023
Base Period
100 PA $________ $________ $________$_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL
COSTS
TRAVEL
COSTS
AMOUNT
0004 Attendance Fee
Grand Jury
PSC: R606
Line Period of Performance: 04/01/2022 - 03/31/2023
Base Period
150 HR $________ $________ $________$_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL
COSTS
TRAVEL
COSTS
AMOUNT
0005 Cancellation Fee
Grand Jury
PSC: R606
Line Period of Performance: 04/01/2022 - 03/31/2023
Base Period
1 EA $________ $________ $________$_________________
15JA0522Q00000029 Page 5 of 60
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL
COSTS
TRAVEL
COSTS
AMOUNT
0006 Regular Transcript
Deposition
PSC: R606
Line Period of Performance: 04/01/2022 - 03/31/2023
Base Period
4,400 PA $________ $________ $________$_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL
COSTS
TRAVEL
COSTS
AMOUNT
0007 Intermediate Transcript
Deposition
PSC: R606
Line Period of Performance: 04/01/2022 - 03/31/2023
Base Period
200 PA $________ $________ $________$_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL
COSTS
TRAVEL
COSTS
AMOUNT
0008 Daily Transcript
Deposition
PSC: R606
Line Period of Performance: 04/01/2022 - 03/31/2023
Base Period
100 PA $________ $________ $________$_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL
COSTS
TRAVEL
COSTS
AMOUNT
0009 Expedited
Deposition
PSC: R606
Line Period of Performance: 04/01/2022 - 03/31/2023
Base Period
100 PA $________ $________ $________$_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL
COSTS
TRAVEL
COSTS
AMOUNT
0010 Exhibit Copies
Deposition
PSC: R606
Line Period of Performance: 04/01/2022 - 03/31/2023
Base Period
1,200 PA $________ $________ $________$_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL
COSTS
TRAVEL
COSTS
AMOUNT
0011 Attendance Fee
Deposition
PSC: R606
Line Period of Performance: 04/01/2022 - 03/31/2023
100 HR $________ $________ $________$_________________
15JA0522Q00000029 Page 6 of 60
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL
COSTS
TRAVEL
COSTS
AMOUNT
0012 Cancellation Fee
Deposition
PSC: R606
Line Period of Performance: 04/01/2022 - 03/31/2023
Base Period
1 EA $________ $________ $________$_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL
COSTS
TRAVEL
COSTS
AMOUNT
0013 Remote Depositions
PSC: R606
Line Period of Performance: 04/01/2022 - 03/31/2023
Base Period
10 EA $________ $________ $________$_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL
COSTS
TRAVEL
COSTS
AMOUNT
0014 Audio/Video Transcription
PSC: R606
Line Period of Performance: 04/01/2022 - 03/31/2023
Base Period
200 PA $________ $________ $________$_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL
COSTS
TRAVEL
COSTS
AMOUNT
0015 Undercover Audio/Video Transcription
PSC: R606
Line Period of Performance: 04/01/2022 - 03/31/2023
Base Period
200 PA $________ $________ $________$_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL
COSTS
TRAVEL
COSTS
AMOUNT
0016 Multi-Media (to include, but not limited to PDF, USB)
Grand Jury and Deposition
PSC: R606
Line Period of Performance: 04/01/2022 - 03/31/2023
Base Period
50 EA $________ $________ $________$_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL
COSTS
TRAVEL
COSTS
AMOUNT
0017 Travel
In accordance with Federal Travel Regulations
**DO NOT QUOTE**
PSC: R606
Line Period of Performance: 04/01/2022 - 03/31/2023
0 LT $________ $________ $________$_________________
15JA0522Q00000029 Page 7 of 60
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL
COSTS
TRAVEL
COSTS
AMOUNT
1001 Original Transcript
Grand Jury
PSC: R606
Line Period of Performance: 04/01/2023 - 03/31/2024
Option Period 1
5,400 PA $________ $________ $________$_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL
COSTS
TRAVEL
COSTS
AMOUNT
1002 Intermediate Transcript
Grand Jury
PSC: R606
Line Period of Performance: 04/01/2023 - 03/31/2024
Option Period 1
100 PA $________ $________ $________$_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL
COSTS
TRAVEL
COSTS
AMOUNT
1003 Expedited Transcript
Grand Jury
PSC: R606
Line Period of Performance: 04/01/2023 - 03/31/2024
Option Period 1
100 PA $________ $________ $________$_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL
COSTS
TRAVEL
COSTS
AMOUNT
1004 Attendance Fee
Grand Jury
PSC: R606
Line Period of Performance: 04/01/2023 - 03/31/2024
Option Period 1
150 HR $________ $________ $________$_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL
COSTS
TRAVEL
COSTS
AMOUNT
1005 Cancellation Fee
Grand Jury
PSC: R606
Line Period of Performance: 04/01/2023 - 03/31/2024
Option Period 1
1 EA $________ $________ $________$_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL
COSTS
TRAVEL
COSTS
AMOUNT
1006 Regular Transcript
Deposition
PSC: R606
4,400 PA $________ $________ $________$_________________
15JA0522Q00000029 Page 8 of 60
Line Period of Performance: 04/01/2023 - 03/31/2024
Option Period 1
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL
COSTS
TRAVEL
COSTS
AMOUNT
1007 Intermediate Transcript
Deposition
PSC: R606
Line Period of Performance: 04/01/2023 - 03/31/2024
Option Period 1
200 PA $________ $________ $________$_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL
COSTS
TRAVEL
COSTS
AMOUNT
1008 Daily Transcript
Deposition
PSC: R606
Line Period of Performance: 04/01/2023 - 03/31/2024
Option Period 1
100 PA $________ $________ $________$_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL
COSTS
TRAVEL
COSTS
AMOUNT
1009 Expedited
Deposition
PSC: R606
Line Period of Performance: 04/01/2023 - 03/31/2024
Option Period 1
100 PA $________ $________ $________$_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL
COSTS
TRAVEL
COSTS
AMOUNT
1010 Exhibit Copies
Deposition
PSC: R606
Line Period of Performance: 04/01/2023 - 03/31/2024
Option Period 1
1,200 PA $________ $________ $________$_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL
COSTS
TRAVEL
COSTS
AMOUNT
1011 Attendance Fee
Deposition
PSC: R606
Line Period of Performance: 04/01/2023 - 03/31/2024
Option Period 1
100 HR $________ $________ $________$_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL
COSTS
TRAVEL
COSTS
AMOUNT
1012 Cancellation Fee
Deposition
1 EA $________ $________ $________$_________________
15JA0522Q00000029 Page 9 of 60
Line Period of Performance: 04/01/2023 - 03/31/2024
Option Period 1
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL
COSTS
TRAVEL
COSTS
AMOUNT
1013 Remote Depositions
PSC: R606
Line Period of Performance: 04/01/2023 - 03/31/2024
Option Period 1
10 EA $________ $________ $________$_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL
COSTS
TRAVEL
COSTS
AMOUNT
1014 Audio/Video Transcription
PSC: R606
Line Period of Performance: 04/01/2023 - 03/31/2024
Option Period 1
200 PA $________ $________ $________$_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL
COSTS
TRAVEL
COSTS
AMOUNT
1015 Undercover Audio/Video Transcription
PSC: R606
Line Period of Performance: 04/01/2023 - 03/31/2024
Option Period 1
200 PA $________ $________ $________$_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL
COSTS
TRAVEL
COSTS
AMOUNT
1016 Multi-Media (to include, but not limited to PDF, USB)
Grand Jury and Deposition
PSC: R606
Line Period of Performance: 04/01/2023 - 03/31/2024
Option Period 1
50 EA $________ $________ $________$_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL
COSTS
TRAVEL
COSTS
AMOUNT
1017 Travel
In accordance with Federal Travel Regulations
**DO NOT QUOTE**
PSC: R606
Line Period of Performance: 04/01/2023 - 03/31/2024
Option Period 1
0 LT $________ $________ $________$_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL
COSTS
TRAVEL
COSTS
AMOUNT
2001 Original Transcript
Grand Jury
5,400 PA $________ $________ $________$_________________
15JA0522Q00000029 Page 10 of 60
Line Period of Performance: 04/01/2024 - 03/31/2025
Option Period 2
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL
COSTS
TRAVEL
COSTS
AMOUNT
2002 Intermediate Transcript
Grand Jury
PSC: R606
Line Period of Performance: 04/01/2024 - 03/31/2025
Option Period 2
100 PA $________ $________ $________$_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL
COSTS
TRAVEL
COSTS
AMOUNT
2003 Expedited Transcript
Grand Jury
PSC: R606
Line Period of Performance: 04/01/2024 - 03/31/2025
Option Period 2
100 PA $________ $________ $________$_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL
COSTS
TRAVEL
COSTS
AMOUNT
2004 Attendance Fee
Grand Jury
PSC: R606
Line Period of Performance: 04/01/2024 - 03/31/2025
Option Period 2
150 HR $________ $________ $________$_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL
COSTS
TRAVEL
COSTS
AMOUNT
2005 Cancellation Fee
Grand Jury
PSC: R606
Line Period of Performance: 04/01/2024 - 03/31/2025
Option Period 2
1 EA $________ $________ $________$_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL
COSTS
TRAVEL
COSTS
AMOUNT
2006 Regular Transcript
Deposition
PSC: R606
Line Period of Performance: 04/01/2024 - 03/31/2025
Option Period 2
4,400 PA $________ $________ $________$_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL
COSTS
TRAVEL
COSTS
AMOUNT
2007 Intermediate Transcript 200 PA $________ $________ $________$_________________
15JA0522Q00000029 Page 11 of 60
Deposition
PSC: R606
Line Period of Performance: 04/01/2024 - 03/31/2025
Option Period 2
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL
COSTS
TRAVEL
COSTS
AMOUNT
2008 Daily Transcript
Deposition
PSC: R606
Line Period of Performance: 04/01/2024 - 03/31/2025
Option Period 2
100 PA $________ $________ $________$_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL
COSTS
TRAVEL
COSTS
AMOUNT
2009 Expedited
Deposition
PSC: R606
Line Period of Performance: 04/01/2024 - 03/31/2025
Option Period 2
100 PA $________ $________ $________$_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL
COSTS
TRAVEL
COSTS
AMOUNT
2010 Exhibit Copies
Deposition
PSC: R606
Line Period of Performance: 04/01/2024 - 03/31/2025
Option Period 2
1,200 PA $________ $________ $________$_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL
COSTS
TRAVEL
COSTS
AMOUNT
2011 Attendance Fee
Deposition
PSC: R606
Line Period of Performance: 04/01/2024 - 03/31/2025
Option Period 2
100 HR $________ $________ $________$_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL
COSTS
TRAVEL
COSTS
AMOUNT
2012 Cancellation Fee
Deposition
PSC: R606
Line Period of Performance: 04/01/2024 - 03/31/2025
Option Period 2
1 EA $________ $________ $________$_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL
COSTS
TRAVEL
COSTS
15JA0522Q00000029 Page 12 of 60
2013 Remote Depositions
PSC: R606
Line Period of Performance: 04/01/2024 - 03/31/2025
Option Period 2
10 EA $________ $________ $________$_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL
COSTS
TRAVEL
COSTS
AMOUNT
2014 Audio/Video Transcription
PSC: R606
Line Period of Performance: 04/01/2024 - 03/31/2025
Option Period 2
200 PA $________ $________ $________$_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL
COSTS
TRAVEL
COSTS
AMOUNT
2015 Undercover Audio/Video Transcription
PSC: R606
Line Period of Performance: 04/01/2024 - 03/31/2025
Option Period 2
200 PA $________ $________ $________$_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL
COSTS
TRAVEL
COSTS
AMOUNT
2016 Multi-Media (to include, but not limited to PDF, USB)
Grand Jury and Deposition
PSC: R606
Line Period of Performance: 04/01/2024 - 03/31/2025
Option Period 2
50 EA $________ $________ $________$_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL
COSTS
TRAVEL
COSTS
AMOUNT
2017 Travel
In accordance with Federal Travel Regulations
**DO NOT QUOTE**
PSC: R606
Line Period of Performance: 04/01/2024 - 03/31/2025
Option Period 2
0 LT $________ $________ $________$_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL
COSTS
TRAVEL
COSTS
AMOUNT
3001 Original Transcript
Grand Jury
PSC: R606
Line Period of Performance: 04/01/2025 - 03/31/2026
Option Period 3
5,400 PA $________ $________ $________$_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL
COSTS
TRAVEL
COSTS
15JA0522Q00000029 Page 13 of 60
3002 Intermediate Transcript
Grand Jury
PSC: R606
Line Period of Performance: 04/01/2025 - 03/31/2026
Option Period 3
100 PA $________ $________ $________$_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL
COSTS
TRAVEL
COSTS
AMOUNT
3003 Expedited Transcript
Grand Jury
PSC: R606
Line Period of Performance: 04/01/2025 - 03/31/2026
Option Period 3
100 PA $________ $________ $________$_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL
COSTS
TRAVEL
COSTS
AMOUNT
3004 Attendance Fee
Grand Jury
PSC: R606
Line Period of Performance: 04/01/2025 - 03/31/2026
Option Period 3
150 HR $________ $________ $________$_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL
COSTS
TRAVEL
COSTS
AMOUNT
3005 Cancellation Fee
Grand Jury
PSC: R606
Line Period of Performance: 04/01/2025 - 03/31/2026
Option Period 3
1 EA $________ $________ $________$_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL
COSTS
TRAVEL
COSTS
AMOUNT
3006 Regular Transcript
Deposition
PSC: R606
Line Period of Performance: 04/01/2025 - 03/31/2026
Option Period 3
4,400 PA $________ $________ $________$_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL
COSTS
TRAVEL
COSTS
AMOUNT
3007 Intermediate Transcript
Deposition
PSC: R606
Line Period of Performance: 04/01/2025 - 03/31/2026
Option Period 3
200 PA $________ $________ $________$_________________
15JA0522Q00000029 Page 14 of 60
COSTS
TRAVEL
COSTS
AMOUNT
3008 Daily Transcript
Deposition
PSC: R606
Line Period of Performance: 04/01/2025 - 03/31/2026
Option Period 3
100 PA $________ $________ $________$_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL
COSTS
TRAVEL
COSTS
AMOUNT
3009 Expedited
Deposition
PSC: R606
Line Period of Performance: 04/01/2025 - 03/31/2026
Option Period 3
100 PA $________ $________ $________$_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL
COSTS
TRAVEL
COSTS
AMOUNT
3010 Exhibit Copies
Deposition
PSC: R606
Line Period of Performance: 04/01/2025 - 03/31/2026
Option Period 3
1,200 PA $________ $________ $________$_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL
COSTS
TRAVEL
COSTS
AMOUNT
3011 Attendance Fee
Deposition
PSC: R606
Line Period of Performance: 04/01/2025 - 03/31/2026
Option Period 3
100 HR $________ $________ $________$_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL
COSTS
TRAVEL
COSTS
AMOUNT
3012 Cancellation Fee
Deposition
PSC: R606
Line Period of Performance: 04/01/2025 - 03/31/2026
Option Period 3
1 EA $________ $________ $________$_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL
COSTS
TRAVEL
COSTS
AMOUNT
3013 Remote Depositions
PSC: R606
Line Period of Performance: 04/01/2025 - 03/31/2026
Option Period 3
10 EA $________ $________ $________$_________________
15JA0522Q00000029 Page 15 of 60
COSTS
TRAVEL
COSTS
AMOUNT
3014 Audio/Video Transcription
PSC: R606
Line Period of Performance: 04/01/2025 - 03/31/2026
Option Period 3
200 PA $________ $________ $________$_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL
COSTS
TRAVEL
COSTS
AMOUNT
3015 Undercover Audio/Video Transcription
PSC: R606
Line Period of Performance: 04/01/2025 - 03/31/2026
Option Period 3
200 PA $________ $________ $________$_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL
COSTS
TRAVEL
COSTS
AMOUNT
3016 Multi-Media (to include, but not limited to PDF, USB)
Grand Jury and Deposition
PSC: R606
Line Period of Performance: 04/01/2025 - 03/31/2026
Option Period 3
50 EA $________ $________ $________$_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL
COSTS
TRAVEL
COSTS
AMOUNT
3017 Travel
In accordance with Federal Travel Regulations
**DO NOT QUOTE**
PSC: R606
Line Period of Performance: 04/01/2025 - 03/31/2026
Option Period 3
0 LT $________ $________ $________$_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL
COSTS
TRAVEL
COSTS
AMOUNT
4001 Original Transcript
Grand Jury
PSC: R606
Line Period of Performance: 04/01/2026 - 03/31/2027
Option Period 4
5,400 PA $________ $________ $________$_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL
COSTS
TRAVEL
COSTS
AMOUNT
4002 Intermediate Transcript
Grand Jury
PSC: R606
Line Period of Performance: 04/01/2026 - 03/31/2027
Option Period 4
100 PA $________ $________ $________$_________________
15JA0522Q00000029 Page 16 of 60
COSTS
TRAVEL
COSTS
AMOUNT
4003 Expedited Transcript
Grand Jury
PSC: R606
Line Period of Performance: 04/01/2026 - 03/31/2027
Option Period 4
100 PA $________ $________ $________$_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL
COSTS
TRAVEL
COSTS
AMOUNT
4004 Attendance Fee
Grand Jury
PSC: R606
Line Period of Performance: 04/01/2026 - 03/31/2027
Option Period 4
150 HR $________ $________ $________$_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL
COSTS
TRAVEL
COSTS
AMOUNT
4005 Cancellation Fee
Grand Jury
PSC: R606
Line Period of Performance: 04/01/2026 - 03/31/2027
Option Period 4
1 EA $________ $________ $________$_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL
COSTS
TRAVEL
COSTS
AMOUNT
4006 Regular Transcript
Deposition
PSC: R606
Line Period of Performance: 04/01/2026 - 03/31/2027
Option Period 4
4,400 PA $________ $________ $________$_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL
COSTS
TRAVEL
COSTS
AMOUNT
4007 Intermediate Transcript
Deposition
PSC: R606
Line Period of Performance: 04/01/2026 - 03/31/2027
Option Period 4
200 PA $________ $________ $________$_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL
COSTS
TRAVEL
COSTS
AMOUNT
4008 Daily Transcript
Deposition
PSC: R606
Line Period of Performance: 04/01/2026 - 03/31/2027
100 PA $________ $________ $________$_________________
15JA0522Q00000029 Page 17 of 60
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL
COSTS
TRAVEL
COSTS
AMOUNT
4009 Expedited
Deposition
PSC: R606
Line Period of Performance: 04/01/2026 - 03/31/2027
Option Period 4
100 PA $________ $________ $________$_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL
COSTS
TRAVEL
COSTS
AMOUNT
4010 Exhibit Copies
Deposition
PSC: R606
Line Period of Performance: 04/01/2026 - 03/31/2027
Option Period 4
1,200 PA $________ $________ $________$_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL
COSTS
TRAVEL
COSTS
AMOUNT
4011 Attendance Fee
Deposition
PSC: R606
Line Period of Performance: 04/01/2026 - 03/31/2027
Option Period 4
100 HR $________ $________ $________$_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL
COSTS
TRAVEL
COSTS
AMOUNT
4012 Cancellation Fee
Deposition
PSC: R606
Line Period of Performance: 04/01/2026 - 03/31/2027
Option Period 4
1 EA $________ $________ $________$_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL
COSTS
TRAVEL
COSTS
AMOUNT
4013 Remote Depositions
PSC: R606
Line Period of Performance: 04/01/2026 - 03/31/2027
Option Period 4
10 EA $________ $________ $________$_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL
COSTS
TRAVEL
COSTS
AMOUNT
4014 Audio/Video Transcription
PSC: R606
Line Period of Performance: 04/01/2026 - 03/31/2027
200 PA $________ $________ $________$_________________
15JA0522Q00000029 Page 18 of 60
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL
COSTS
TRAVEL
COSTS
AMOUNT
4015 Undercover Audio/Video Transcription
PSC: R606
Line Period of Performance: 04/01/2026 - 03/31/2027
Option Period 4
200 PA $________ $________ $________$_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL
COSTS
TRAVEL
COSTS
AMOUNT
4016 Multi-Media (to include, but not limited to PDF, USB)
Grand Jury and Deposition
PSC: R606
Line Period of Performance: 04/01/2026 - 03/31/2027
Option Period 4
50 EA $________ $________ $________$_________________
ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE MATERIAL
COSTS
TRAVEL
COSTS
AMOUNT
4017 Travel
In accordance with Federal Travel Regulations
**DO NOT QUOTE**
PSC: R606
Line Period of Performance: 04/01/2026 - 03/31/2027
Option Period 4
0 LT $________ $________ $________$_________________
EOUSA AI-10-1D Continuing Contract Performance During a Pandemic Influenza or other National Emergency (October 2007)
Continuing Contract Performance During a Pandemic Influenza or other National Emergency (October 2007)
During a Pandemic or other emergency we understand that our contractor workforce will experience the same high levels of absenteeism as our federal employees. Although the Excusable Delays and Termination for Default clauses used in government contracts list epidemics and quarantine restrictions among the reasons to excuse delays in contract performance, we expect our contractors to make a reasonable effort to keep performance at an acceptable level during emergency periods.
The Office of Personnel Management (OPM) has provided guidance to federal managers and employees on the kinds of actions to be taken to ensure the continuity of operations during emergency periods. This guidance is also applicable to our contract workforce.
Contractors are expected to have reasonable policies in place for continuing work performance, particularly those performing mission critical services, during a pandemic influenza or other emergency situation.
The types of actions a federal contractor should reasonably take to help ensure performance are:
Encourage employees to get inoculations or follow other preventive measures as advised by the public health service.
Contractors should cross-train workers as backup for all positions performing critical services. This is particularly important for work such as guard services where telework is not an option.
Implement telework to the greatest extent possible in the workgroup so systems are in place to support successful remote work in an emergency.
15JA0522Q00000029 Page 19 of 60
Communicate expectations to all employees regarding their roles and responsibilities in relation to remote work in the event of a pandemic health crisis or other emergency.
Establish communication processes to notify employees of activation of this plan.
Integrate pandemic health crisis response expectations into telework agreements.
With the employee, assess requirements for working at home (supplies and equipment needed for an extended telework period).
Security concerns should be considered in making equipment choices; agencies or contractors may wish to avoid use of employees' personal computers and provide them with PCs or laptops as appropriate.
Determine how all employees who may telework will communicate with one another and with management to accomplish work.
Practice telework regularly to ensure effectiveness.
Make it clear that in emergency situations, employees must perform all duties assigned by management, even if they are outside usual or customary duties.
Identify how time and attendance will be maintained.
It is the contractor's responsibility to advise the government contracting officer if they anticipate not being able to perform and to work with the Department to fill gaps as necessary. This means direct communication with the contracting officer or in his/her absence, another responsible person in the contracting office via telephone or email messages acknowledging the contractors notification. The incumbent contractor is responsible for assisting the Department in estimating the adverse impacts of nonperformance and to work diligently with the Department to develop a strategy for maintaining the continuity of operations.
The Department does reserve the right in such emergency situations to use federal employees. employees of other agencies, contract support from other existing contractors, or to enter into new contracts for critical support services. Any new contracting efforts would be acquired following the guidance in the Office of federal Procurement Policy issuance "Emergency Acquisitions", May, 2007 and Subpart 18.2. Emergency Acquisition Flexibilities, of the Federal Acquisition Regulations.
(end of clause)
EOUSA AI-10-1E Federal Grand Jury Court Reporter Security Requirements (December 2015)
Federal Grand Jury Court Reporter Security Requirements (December 2015)
1. Grand Jury (GJ) Security.
The work to be performed under this contract will involve access to sensitive information subject to the rules of 6(e) of the Federal Rules of Criminal Procedures. The adequate and continual protection of the information (hereafter referred to as GJ information which includes GJ testimony, discussions, exhibits, etc.) and how it is used, shared, and stored, is extremely important. The secrecy and ultimate security of the GJ information and proceedings is vital to the performance of the U.S. Attorney’s Office (USAO) and the Court. A failure to protect GJ information by anyone involved may be considered a breach of contract, breach of agreement, a violation of standards, and perhaps, an unlawful act. Disclosures of matters appearing before the GJ other than its deliberations, including the vote of any juror may be made available to the attorneys for the Government to use in the performance of their duties.
Otherwise, a juror, attorney, interpreter, stenographer, or operator of recorded testimony may disclose matters appearing before the GJ only when so directed by the Court.
a. Violations of the Terms and Conditions. Unauthorized use of GJ information or material could subject the disclosing individual to contempt of court penalties and other applicable penalties. Sensitive information may include, but is not limited to: data found within GJ information, informant and witness information, investigative material, tax information, medical information, computer systems information, Privacy Act (as amended) information, Department of Justice proprietary information, or Federal information that is not releasable to the general public and/or under the guidelines of the Freedom of Information Act (FOIA). Unauthorized duplication or disclosure of the data and other information to which the Contractor may have access as a result of this contract is prohibited by Public Law and is subject to criminal penalties.
15JA0522Q00000029 Page 20 of 60
b. Court Reporter Security Training. The Contractor is responsible for ensuring all employees approved to work with and have access to GJ information and materials are familiar with - and required to follow - continuing responsibilities and the security requirements as outlined in the contract.
c. Failure to Meet Security Requirements. Should the Government determine that the Contractor has failed to comply with the security requirements of the contract, the Contractor may be held responsible, as a minimum, for all reasonable and necessary costs incurred by the Government to: (a) provide coverage (performance) through assignment of individuals employed by the Government or third parties in cases where absence of contract personnel would cause a delay in the proceedings, a security threat, and/or disrupt a DOJ program, and (b) conduct security investigations in excess of those which would otherwise be required. Nothing in this clause shall require the Contractor to bear costs involved in the conduct of security investigations for the replacement of an employee who becomes incapacitated, severely ill, or deceased. Any violation of this requirement subjects the Contractor, subcontractor, employees, etc., to certain penalties including, but not limited to termination of the contract, issuance of a cure notice for less serious violations, and being held in Contempt of Court for failing to safeguard federal GJ information.
d. List of Contractor’s Employees. The Contractor shall submit to the USAO a list of the names of all principals, staff members, and regular employees requiring access to the work performed under the contract. This includes personnel of the principal Contractor and any subcontractor(s).
e. Sub-Contractors. The Contractor must ensure that any sub-contractor furnishing supplies and services which will involve access to GJ materials complies with the security requirement of the contract and has been approved by the Government.
2. Personnel Security.
The USAO will process the background investigations for GJ court reporter(s) identified by the Contractor to the USAO to perform work under this contract. However, this background investigation does not replace or supersede the employer’s responsibility to sufficiently screen and eliminate unsuitable applicants and to take all necessary steps to ensure only qualified persons perform services.
a. Residency Requirement. All Contractor employees assigned to this contract and working within the United States shall meet the DOJ Residency Requirement. The Residency Requirement states that, for 3 of the 5 years immediately prior to applying for a position, the individual must have: (1) resided in the United States; (2) worked for the United States overseas in a Federal or military capacity; or (3) be a dependent of a Federal or military employee serving overseas.
b. Sufficient Personnel. The Contractor must maintain a sufficient number of approved personnel to execute the contract. The Contractor is not to assign GJ court reporting duties unless, and not until, the COR or representative of the USAO provides notification in writing that the employee has been granted the necessary security approval to perform GJ court reporting duties as outlined under this contract.
c. Suspension or Revocation of Access Approval. Access to GJ information can be suspended or revoked for cause at any time by the Contractor and/or the COR.
d. Required Suitability Approval and Background Investigation. Contractor employees must receive a security approval based upon: (1) A Government conducted Moderate Background Investigation (MBI) or higher background investigation, and (2) Favorable adjudication. A security waiver may be requested by the contractor prior to completion of a background investigation when necessary and as outlined by the Government. The Contractor will ensure the required security background investigation forms are completed and submitted. The intent and purpose of the investigation is to preclude the assignment of any individual who poses a threat to the Government or successful contract completion due to past unlawful or inappropriate behavior.
e. Background Investigation Process and Forms. The USAO will initiate the Electronic Questionnaires for Investigations Processing (e-QIP) upon receipt of the Contractor’s or Contractor employee applicant’s name and other information. The applicant will complete sign and submit e-QIP forms to the USAO/POC on the same day the signature pages are signed. The USAO will have 5 days to forward the forms to SEMS/PERSEC. Waiver package will include the following: e-QIP package, and the following forms; Certification, General Release, Medical Release, and Fair Credit pages, DOJ-555 Disclosure & Authorization Pertaining to Consumer Reports, Standards of Conduct Form, OF-306 Declaration for Federal Employment, Foreign Nat’l Relatives or Associates Form (if applicable), employment vouchers (2 if most recent employment is less than 2 years; 1 if most recent employment is more than 2 years), and fingerprints cards (form FD 258) or results. The forms shall be submitted to the SEMS/PERSEC upon completion of e-QIP. The Government may request additional security forms, or additional information, if the contract employee's security forms contain information which requires clarification (i.e.
information concerning criminal history, financial problems, citizenship of family members, etc.)
15JA0522Q00000029 Page 21 of 60
3. Protecting the GJ Information.
a. Contractor’s GJ Information Processing Site. The location selected by the Contractor and approved by the Government (USAO) for the processing, storage, and preparation of GJ information must be determined in advance of commencement of work. The location for processing is not to be changed or modified without the prior consent of the USAO unless extenuating circumstances or emergencies demand relocation. In such cases, the Contractor must coordinate with the CO or COR. The means and methods for transfer or relocation of any GJ material will also be coordinated and approved by the USAO in advance.
b. Contractor Physical Security Requirements. The physical security standards are extremely important to the Government.
The Contractor has a duty and legal obligation to ensure that all physical security measures, practices, and policies are strictly followed and any deviation must be coordinated and approved by the CO. If the Contractor and the CO mutually agree to only using USAO provided space in lieu of the Contractor’s own space, then the physical security requirements of subparagraphs 3d, 3e, and 3f contained in this Annex do not apply.
c. Designated Room or Space. The Contractor will have and use a designated room or space to process, proofread, and store GJ material. When a dedicated room is not feasible or practical, the Contractor must ensure that the room or space used meets or exceeds the required physical security controls, protection standard, and has been pre-approved by the USAO. The requirement is to prevent unauthorized access to the GJ material. The GJ material must be protected against unauthorized disclosure and viewing by other tenants, co-business employees, and unauthorized persons (family, friends, customers, etc.)
d. Door and Locking Hardware. The designated room or space must have an operational door and lock which prevents unauthorized entry into the room or space. Doors must be closed and locked when the room is not in use and when the room is vacated for short periods of time. (The alarm is also to be set if the user is not expected to return within 5 minutes.) The Contractor must have total key control and accountability. Only persons who have been approved to access the GJ information are to possess a key to the pre-approved room or space. The Contractor must ensure that no one is allowed unsupervised and/or unrestricted access to the space where the GJ material is stored unless approved by the government.
e. Windows and Emergency Exits. Windows are allowed provided they are locked and the pre-approved room or space is alarmed and monitored. Emergency exits are allowed and if present, must be alarmed.
f. Intrusion Alarm and Monitoring Service. The designated room or workspace where the material is stored must be equipped with an Intrusion Detection System (IDS) that is connected to a central monitoring station. The Contractor will provide the USAO a copy of the call or notification list and responder protocols on alarm annunciation. The Contractor must notify the USAO within 2 business days of any alarm activation. The notification must include the time and date of the alarm activation, an explanation of cause if known, incident details including the identification of any missing GJ material (devices, storage media, paper, etc.), and a copy of the activity log from the monitoring station. The Contractor must provide the USAO with a copy of the IDS monitoring history log quarterly (every 90 days) and as requested by the USAO. Knowledge of the code number used to program, arm and/or disarm the system must be limited to those who have Government approved access to the GJ material. Remote monitoring services are not allowed to have the code number. The alarm must be set to “armed” whenever the room is not in use. Short absences of less than 5 minutes in duration do not require the alarm to be set to “armed.” The alarm system is to be tested at least once per year to ensure it is functioning properly and the desired response occurs.
g. Contractor’s GJ Information Storage. The GJ material must be stored only in USAO approved storage container(s). The container must be either equipped with an approved lock or locking mechanism. The combination of a lock shall be restricted to those who have a need-to-know the information and have a security approval. An entry/closure log shall be maintained to record each time a security container is opened and closed and by whom. Any combination will be changed when a person with knowledge of the combination no longer needs or is approved for access, or upon compromise of the combination.
End of day security checks shall be performed within the contract facility to ensure that precautions are taken to protect GJ material. The Contractor or an approved contractor’s employee is to make periodic checks to ensure all GJ material has been properly stored. The periodic security checks shall be annotated in a log or journal. The storage container must be locked when not in use. A storage container that can be easily moved or illegally removed should be mounted or anchored to the floor or wall. It is recommended that the Contractor use a GSA-approved container whenever possible. A Class 3, 4, 5, or 6 is sufficient.
h. Use and/or Sale of Grand Jury Information and Transcripts. Grand Jury transcripts may not be sold or made available to anyone other than the Government at any time under any circumstances.
i. Personal Identity Verification (PIV) of Contractor Personnel. The Contractor shall comply with agency personal identity verification procedures that implement Homeland Security Presidential Directive-12 (HSPD-12), Office of Management and Budget (OMB) Guidance M-05-24, and Federal Information Processing Standards Publication (FIPS Pub) Number 201. The Contractor’s employees who require physical access to the USAO or to USAO controlled information technology or device may be required to be issued and use a PIV Card issued in accordance with HSPD-12. The Contractor must comply with access procedures, policies, and security requirements if and/or when physical and/or virtual access is required to a federally-controlled facility or information system(s).
15JA0522Q00000029 Page 22 of 60
4. Information Technology (IT) Equipment.
The Contractor must ensure that all devices used to process, store, record, and duplicate GJ information meet the requirements of the USAO and have been approved by the USAO for use. (IT equipment refers to computers, recording devices, scanners, printers, laptops, copiers, and all other devices used to process and/or store GJ information.) When processing GJ Information the computer/ laptop must be used as standalone with internet connectivity disabled. The computer/laptop can only be the internet enabled during the timeframe of transmitting files when using file exchange software. Administrative controls over all approved IT devices and settings used for this contract are to be restricted and approved by the Government.
a. Approval and Marking Approved Devices. The Contractor will provide to the USAO the serial numbers of all IT devices used in the performance of this contract over the term of the contract in advance of their use. The approved devices will be clearly marked and labeled as containing federal GJ information or FGI. The devices will also be marked as containing controlled unclassified information (CUI).
b. IT Processing, Transmitting, and Storing GJ. The GJ information processed and stored on a Contractor owned or provided device, must be used solely for the purpose of processing and/or storage of GJ information. Data must be encrypted, including additional peripherals or devices such as a flash drive, thumb drive, and/or external storage. In addition to encryption, any temporary file(s) created by the operating system or user must be deleted after each use. Any and all portable devices or removable media used for GJ must be stored in the approved security container(s) when not in use. The contractor is required to establish an internal process for backing-up GJ information. The USAO can provide physical storage of backed-up GJ information for the Contractor upon request or necessity. The GJ information may not be processed or backed-up on a commercial mainframe, data server, cloud, or with a data warehousing service.
c. Modification and/or Changes to Approved IT. Any modification, repair, or replacement of any IT device used to process and/or store GJ information must be approved by the USAO. Only individuals approved by the USAO are authorized to repair or modify any previously approved device or equipment used for the processing and storage of GJ information.
d. Damaged or Defective Storage Devices. The Contractor will turn over any and all damaged or defective storage media used for processing and/or storing GJ information to the USAO throughout the term of the contract.
e. Access to IT. Access to IT used for, and any products created from or containing, GJ information must be restricted to individuals approved, by name, by the USAO or the Court. Equipment must be turned off and sufficiently secured when not in use even for short periods of time during normal business or working hours as well.
f. IT Storage Device No Longer Used and at End of Contract. When a storage device including a laptop, removable hard drive, flash drive, DVD, etc., is no longer needed during the course of the contract or upon termination of the contract, storage devices used will be given to the COR.
g. Security of Systems and Data including Personally Identifiable Information (PII) Data. The term “PII,” as defined in OMB Memorandum M-07-1616 refers to information that can be used to distinguish or trace an individual’s identity, either alone or when combined with other personal or identifying information that is linked or linkable to a specific individual. The definition of PII is not anchored to any single category of information or technology. Rather, it requires a case-by-case assessment of the specific risk that an individual can be identified. In performing this assessment, it is important for an agency to recognize that non-PII can become PII whenever additional information is made publicly available — in any medium and from any source — that, when combined with other available information, could be used to identify an individual.
Standard A (Storing PII on less than 25 Individuals). This standard applies to Contractors handling electronically stored information containing PII on less than 25 individuals in…
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