PSP_RFP15F06721R0000112_Final .pdf

UNITED STATES DEPARTMENT OF JUSTICE

FEDERAL BUREAU OF INVESTIGATION

Pre-Employment Psychological

Assessments

REQUEST FOR PROPOSAL (RFP)

RFP # 15F06721R0000112

May 21, 2021

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart

12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested. Interested parties are responsible for monitoring this site to ensure they have the most up-to-date information about this acquisition. No partial proposals will be considered. No partial award will be made. No multiple awards are anticipated. This is not a solicitation for a personal services contract, this is a non-personal services solicitation.

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition

Circular FAC 2005-95.

RFP Number: 15F06721R0000112

FEDERAL BUREAU OF INVESTIGATION

FINANCE DIVISION

PROCUREMENT SECTION

DATE: May 21, 2021

SUBJECT: Request for Proposals (RFP) No. / 15F06721R0000112

All Interested Parties, This is a final Request for Proposal (RFP).

The Federal Bureau of Investigation (FBI) would like to invite your company to submit a proposal for this acquisition as outlined in the accompanying Statement of Work (Attachment B).

This solicitation is issued as a Request for Proposal in accordance with FAR Part 12.

Proposals shall be submitted on or before 12:00 PM CST time on June 25, 2021 by Email to the attention of Emily Moss at egmoss@fbi.gov. Ensure that “RFP 15F06721R0000112” appears in the subject line of ALL of your emails regarding this solicitation.

The schedule of events is:

Draft RFP Release: March 12, 2021

Questions in to the FBI: June 3, 2021

Answers out to the Vendors: June 10, 2021

Final Proposals Due: June 25, 2021

Sincerely, Emily Moss, Contracting Officer

Professional Service Acquisition Unit, Procurement Section

Finance / Facilities Division mailto:egmoss@fbi.gov

Introduction

The Federal Bureau of Investigation (FBI), in support of the Human Resources Division (HRD), has a requirement for professional Pre-Employment Psychological Assessment services to assist

HRD’s Psychological Services Program (PSP) Program. The Government intends to award one stand-alone contract for this effort. NAICS code 621330 Offices of Mental Health Practitioners

(except Physicians) is applicable to this acquisition.

The FBI is seeking to establish a base plus four (4) option year contract utilizing FAR Part 12.

This will be a stand-alone, Firm Fixed Price per assessment contract. Each of the fifty-six Field

Offices (FOs) will have a firm fixed price per assessment rate which will be paid upon delivery and acceptance of each assessment invoiced monthly.

Appendix C identifies the anticipated assessment range per Field Office per year based on historical data. Past year total assessment quantities have fallen between 4,000 – 6,000 assessments varying amongst all fifty – six field offices.

Part-I Schedule

SECTION A – SOLICITATION/CONTRACT FORM

The attached SF-1449 (Attachment A) shall be utilized by all Offerors to complete required information for block 17a and block 30. The attached SF-1449 must be signed and dated by all

Offerors.

SECTION B – SUPPLIES OR SERVICES AND PRICES

The attached Statement of Work (SOW) (Attachment B) provides a detailed description of all services required under this RFP.

Offerors shall utilize the attached SF-1449 (Attachment A) and attached Excel Pricing Worksheet

(Attachment C) for submission of associated pricing.

SECTION C – DESCRIPTION/SPECIFICATIONS

The Contractor shall utilize the attached SOW (Attachment B) for proposal purposes.

SECTION D – PACKAGING AND MARKING

This section is N/A (Services contract)

SECTION E – INSPECTION AND ACCEPTANCE

FAR 52.246-4 Inspection of Services – Fixed Price

SECTION F – DELIVERIES/PERFORMANCE

F.1 This contract incorporates the following clauses by reference, with the same force and effect as if it were given in full text. Upon request, the Contracting Officer will make its full text available.

F.1.1 FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1) CLAUSES:

• 52.242-15 Stop Work Order (Aug. 1989)

• 52.247-34 F.o.b Destination (Nov 1991)

F.2 PERIOD OF PERFORMANCE

F.2.1 The period of performance for this contract is anticipated to be as follows:

Period CLIN BEGIN END

Base Year 0001 9/1/2021 8/31/2022

Option Year 1 1001 9/1/2022 8/31/2023

Option Year 2 2001 9/1/2023 8/31/2024

Option Year 3 3001 9/1/2024 8/31/2025

Option Year 4 4001 9/1/2025 8/31/2026

The contemplated contract will include four (4) one (1) year option periods that may be exercised at the sole discretion of the Government. For the option years, the Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

F.3 PLACE OF PERFORMANCE

The primary place of performance for this contract will be at contractor/subcontractor locations nationwide in support of the FBI locations within the designated 50-mile radius distance to all fifty-six (56) Field Office (FO) locations.

It is incumbent upon the contractor to ensure qualified personnel are available in all locations to perform the requirements of the SOW.

F.5 NOTICE TO THE GOVERNMENT OF DELAYS

In the event the Contractor encounters difficulty in meeting performance requirements, or when he anticipates difficulty in complying with the contract delivery schedule or completion date, or whenever the Contractor has knowledge that any actual or potential situation is delaying or threatens to delay the timely performance of this contract, the Contractor shall immediately notify the Contracting Officer and the COR, in writing, giving pertinent details; provided, however, that this data shall be informational only in character and that this provision shall not be construed as a waiver by the Government of any delivery schedule or date, or any rights or remedies provided by law or under this contract.

SECTION G – CONTRACT ADMINISTRATION

G.1 This contract shall be administered by the Contracting Officer identified below:

Marie Agrinzoni, Contracting Officer

Professional Services Acquisitions Unit (PSAU)

Redstone Arsenal, AL Phone:

(256) 213-4212

Email: meagrinzoni@fbi.gov

Emily Moss, Contract Specialist

Professional Services Acquisitions Unit (PSAU)

Redstone Arsenal, AL Phone:

(256) 213-2087

Email: egmoss@fbi.gov

The Contracting Officer Representative (COR) will be identified at award.

G.1.1. No oral statement of any person, Government or contractor, shall modify or otherwise affect the terms, conditions, or specifications stated in this contract.

All modifications of the contract must be made in writing by the CO.

G.1.2 The COR does NOT have the authority to and may NOT issue any technical direction which:

• Constitutes an assignment of work outside the general scope of this effort;

• Constitutes a change as defined in the "Changes" clause;

• In any way causes an increase or decrease in the cost or the time required for performance;

• Changes any of the terms, conditions, or other requirements of this effort; and

• Suspends or terminates any portion of this effort.

• The COR does not have the authority to commit government funds.

G.2 INVOICE REQUIREMENTS

G.2.1 Current Invoicing Requirements - Invoice Processing Platform (IPP)

The Federal Bureau of Investigation (FBI) requires vendors to submit invoices and supporting documentation electronically through the Invoice Processing Platform (IPP).

IPP is a secure, web-based electronic invoicing system provided by the U.S. Department of the Treasury’s

Bureau of the Fiscal Service (Treasury) in partnership with the Federal Reserve Bank of St. Louis (FRSTL).

IPP is available at no cost to any commercial vendor or independent contractor doing business with a participating government agency. To learn more about IPP, please visit IPP.gov.

mailto:meagrinzoni@fbi.gov http://www.ipp.gov/

The following sections provide important information regarding FBI’s electronic invoicing requirements.

Invoice Submission

Vendors are required to create and submit electronic invoices using the IPP system. Invoices submitted by email will not be accepted. This requirement applies immediately upon contract award.

Obtaining Access to IPP (Registered Vendors)

If your company is already registered in IPP, you will not be required to re-register. Please contact your organization’s IPP account administrator so that he/she may add you as an additional user to your company’s vendor profile.

Obtaining Access to IPP (Unregistered Vendors)

If your company is not already registered in IPP, you will need to provide the FBI with a point of contact to serve as your IPP administrator. This individual will be responsible for initial account registration as well as creating and managing your company’s IPP users and permissions. Once the requested point of contact’s information has been received, the FBI will submit a request to begin the enrollment process.

The POC will receive two emails from IPP Customer Support:

• The first email contains the initial administrative IPP User ID

• The second email, sent within 24 hours of receipt of the first email, contains a temporary password.

• You must log in with the temporary password within 30 days

Registration is complete when the initial administrative user logs into the IPP web site with the User

ID and password provided and accepts the rules of behavior. Additional user accounts, including administrators, can be created after initial login.

Until further notice, point of contact information pertaining to who will serve as your company’s

IPP administrator should be forwarded to Keenan Robinson (krobinson2@fbi.gov) and Jimmy

Riffle (jdriffle@fbi.gov). Please include the following contact information:

• Full name

• Email address

• Phone number

• Title

Training

Vendor training materials, including a first-time login tutorial, are available on the IPP.gov website.

Once you have logged in to the IPP application, you will have access to user guides that provide step-by-step instructions for all IPP capabilities ranging from creating and submitting an invoice to setting up email notifications. Live webinars are held monthly and provide a great opportunity to learn the basics of the system. Individuals within your company responsible for submitting invoices should review these materials upon receipt of this notification.

Additional Support

Phone support for IPP is available Monday through Friday from 8:00 am to 6:00 pm ET: (866) 973-

3131. The IPP Customer Support team is available during this time to provide user assistance and to answer any questions related to the IPP application. Questions about the IPP application can also be emailed to IPPCustomerSupport@fiscal.treasury.gov.

• For answers to frequently asked questions, visit the Vendor FAQ page on the IPP.gov web site.

• For contract-specific questions, please contact your contracting officer at the number provided in your contract.

G.2.2 Monthly Invoicing Requirement

Vendor will invoice for each assessment after acceptance by the Government on a monthly basis.

G.3 System for Award Management Requirement (SAM)

The Offerors and Awarded Contractor shall ensure its company is registered in the System for

Award Management (SAM). Effective July 29, 2012, all vendors shall be registered SAM to receive government contracts. In addition, the FBI will be using a new financial management system on 10/1/2013 that has a direct interface with SAM. If any current FBI vendor data conflicts with SAM Data, the information contained in SAM may override our current information effective

10/1/13. It is the Contractor’s responsibility to ensure that company information in SAM is current, accurate, and complete in SAM. This information includes TIN, EFT, DUNS, addresses, and contact information. The EFT banking information on file in SAM will be the information the FBI uses to processes payment with vendors doing business with the FBI.

If the Contractor does not maintain an active registration in SAM payments will be held until registration is reactivated. The FBI is not responsible for prompt payment penalties or delays in payment processing due to inaccurate or outdated information in SAM.

G.4 Small Business Accelerated Payment

The Contractor must indicate his business size on each invoice to assist the payment office in determining eligibility for accelerated payment in accordance with OMB Memo M-11-32, “Accelerating Payments to Small Businesses for Goods and Services,” dated 10/14/2011. The

Prompt Payment Act still applies to this action; however, the agency will make best efforts to pay proper invoices within 15 days.

SECTION H – ADDITIONAL REQUIREMENTS

RELEASE of Information-Publications by Contractor Personnel

The Federal Bureau of Investigation (FBI) specifically requires that Contractor shall not divulge, publish, or disclose information or produce material acquired as or derived from the performance of their duties.

mailto:IPPCustomerSupport@fiscal.treasury.gov

For purposes of this clause, "Information" shall include but not be limited to in any media or all media including on the web or web sites; publication, studies, books, these, photographs, films or public announcements, press releases describing any part of the subject matter of this contract or any phase of any program hereunder, except to the extent such is:

(i.) already known to the contractor prior to the commencement of the contract

(ii.) required by law, regulation, subpoena or government or judicial order to be disclosed, including the Freedom of Information Act.

No release of information shall be made without the prior written consent of the Office of

Public Affairs and the Contracting Officer. The contractor and author are warned that disclosure is not without potential consequences. The FBI will make every effort to review proposed publications in a timely manner to accommodate these and other publications.

Where appropriate, in accordance with established academic publishing practices, the FBI reserves the right to author/co-author any publication derived from this contract.

THESE OBLIGATIONS DO NOT CEASE UPON COMPLETION OF THIS CONTRACT.

NON-DISCLOSURE OF INFORMATION

In the course of performance pursuant to this contract, the contractor may access nonpublic information. In that event, the contractor shall agree that it will not use or disclose any such information unless authorized by the Contracting Officer’s Representative (COR) or the

Contracting Officer. The contractor shall further agree that it will use its best efforts to ensure that its employees and others performing services under this contract will not use or disclose any such information unless authorized by the Contracting Officer’s Representative (COR) or the

CO. The contractor shall protect information in accordance with the Privacy Act of 1974 (5

U.S.C. 552a) and the Freedom of Information Act (5 U.S.C. 552, as amended). To that end, the contractor shall agree that each of its employees and others performing duties under this contract will sign the Non-Disclosure Agreement set forth below.

JAR

JAR-PGD-08-05 Contractor Certification of Compliance with Federal Tax Requirements

Contractor Certification of Compliance with Federal Tax Requirements

By submitting a response to a solicitation or accepting a contract award, the contractor certifies that, to the best of its knowledge and belief, the contractor has filed all Federal tax returns required during the three years preceding the certification, has not been convicted of a criminal offense under the Internal Revenue Code of 1986, and has not, more than 90 days prior to certification, been notified of any unpaid Federal tax assessment for which the liability remains unsatisfied, unless the assessment is the subject of an installment agreement or offer in compromise that has been approved by the Internal Revenue Service and is not in default, or the assessment is the subject of a nonfrivolous administrative or judicial proceeding.

(End of Clause)

Prohibition from procuring

Effective August 13, 2019, the USG agencies will be prohibited from procuring “any equipment, system or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system;

or enter into a contract (or extend or renew a contract) with an entity that uses any equipment, systems, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system….The term

‘covered telecommunications equipment or services’ means any of the following: (A)

Telecommunications equipment produced by Huawei Technologies Company or ZTE

Corporation (or any subsidiary or affiliate of such entities). (B) For the purpose of public safety, security of government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology

Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities), unless a waiver is obtained in accordance with applicable regulations.

FBI 52.218-1000 (PGD-07-12) – Maintaining Contractor Performance During a Pandemic

Continuing Contract Performance During a Pandemic Influenza or other National Emergency

During a Pandemic or other emergency, we understand that our contractor workforce will experience the same high levels of absenteeism as our federal employees. Although the Excusable

Delays and Termination for Default clauses used in government contracts list epidemics and quarantine restrictions among the reasons to excuse delays in contract performance, we expect our contractors to make a reasonable effort to keep performance at an acceptable level during emergency periods.

The Office of Personnel Management (OPM) has provided guidance to federal managers and employees on the kinds of actions to be taken to ensure the continuity of operations during emergency periods. This guidance is also applicable to our contract workforce. Contractors are expected to have reasonable policies in place for continuing work performance, particularly those performing mission critical services, during a pandemic influenza or other emergency situation.

The types of actions a federal contractor should reasonably take to help ensure performance are:

Encourage employees to get inoculations or follow other preventive measures as advised by the public health service. Contractors should cross-train workers as backup for all positions performing critical services. This is particularly important for work such as guard services where telework is not an option. Implement telework to the greatest extent possible in the workgroup so systems are in place to support successful remote work in an emergency.

Communicate expectations to all employees regarding their roles and responsibilities in relation to remote work in the event of a pandemic health crisis or other emergency. Establish communication processes to notify employees of activation of this plan.

Integrate pandemic health crisis response expectations into telework agreements with the employee, assess requirements for working at home (supplies and equipment needed for an extended telework period). Security concerns should be considered in making equipment choices;

agencies or contractors may wish to avoid use of employees' personal computers and provide them with PCs or laptops as appropriate. Determine how all employees who may telework will communicate with one another and with management to accomplish work. Practice telework regularly to ensure effectiveness.

Make it clear that in emergency situations, employees must perform all duties assigned by management, even if they are outside usual or customary duties. Identify how time and attendance will be maintained. It is the contractor's responsibility to advise the government contracting officer if they anticipate not being able to perform and to work with the Department to fill gaps as necessary. This means direct communication with the contracting officer or in his/her absence, another responsible person in the contracting office via telephone or email messages acknowledging the contractor’s notification.

The incumbent contractor is responsible for assisting the Department in estimating the adverse impacts of nonperformance and to work diligently with the Department to develop a strategy for maintaining the continuity of operations.

Part-II CLAUSES

SECTION I – CONTRACT CLAUSES

The following additional clauses are incorporated as part of this solicitation and resulting contract.

Clauses by reference:

• See Continuation pages from SF-1449

Part-III List of Documents, Exhibits, and Other Attachments

SECTION J – LIST OF ATTACHMENTS

Attachment A: SF-1449

Attachment B: Statement of Work (SOW) (this will become an attachment to the contract)

Attachment C: Excel Pricing Worksheet (EPW) (this will become an attachment to the contract)

Attachment D: Relevant Experience Template

Attachment E: Past Performance Questionnaire

Part-IV Representations and Instructions

SECTION K – REPRESENTATIONS, CERTIFICATIONS, AND OTHER

STATEMENTS OF OFFEROR

This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to FAR 4.1102 and other applicable regulations and guidelines.

Information can be found at www.sam.gov. The FBI is utilizing a new financial system that has a direct interface with SAM. If any current FBI vendor data conflicts with SAM data, the information contained in SAM may override the Bureau current information. The

Offerors information in SAM must be updated and accurate, and shall include Tax ID#, EFT, DUNS#, Cage Code #, address and contact information. The EFT banking information on file in SAM will be used to process payment to vendors.

If the Contractor does not maintain an active registration in SAM, payments will be held until registration is reactivated. The FBI is not responsible for prompt payment penalties or delays in payment processing due to inaccurate or outdated information in SAM.

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR

RESPONDENTS

1.0 GENERAL INSTRUCTIONS

(a) This section of the Information to Offerors (ITO) provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The offeror’s proposal must include all data and information requested by the ITO and must be submitted in accordance with these instructions. Any offeror who submits an incomplete package may be considered non-responsive. The offeror shall be compliant with the requirements stated in the Statement of Work (SOW). Non-conformance with the instructions provided in Section L may result in unfavorable proposal evaluation or rejection of the proposal.

(b) The proposal shall be clear, concise, and shall include enough detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the offeror’s proposal.

(c) Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are unnecessary and are not desired.

(d) In accordance with FAR Subpart 4.8, Government Contract Files, the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the

Government will destroy extra copies of such unsuccessful quotes.

http://www.sam.gov/

1.1 GENERAL INFORMATION

1.1.1. Point of Contact

Emily Moss, Contract Specialist (CS) and Marie Agrinzoni, Contracting Officer (CO), are the main point of contact for this acquisition. Address any questions or concerns you may have to the CS/CO. Written requests for clarification may be sent to Emily Moss and Marie Agrinzoni at the following email addresses identified below:

Emily Moss, Contract Specialist egmoss@fbi.gov

Marie Agrinzoni, Contracting Officer meagrinzoni@fbi.gov

1.1.2. Request for Discounts/Additional Price Reductions

The Government is hereby requesting maximum additional discounts and price reductions for this contract.

1.1.3. Contract Type

This is a stand-alone, Firm Fixed Price contract type. Each one of the fifty-six Field Office locations will have a designated FFP per assessment and the Contractor will be paid the stated

Fixed-Price rates upon delivery of services.

1.1.4. Incurred Expenses

The Government is not responsible for any costs incurred or associated with preparation and submission of a proposal in response to this solicitation.

1.1.5. Discrepancies

If an offeror believes that the requirements in this solicitation contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the Contracting Officer in writing with supporting rationale.

1.1.6. Teaming/Partnering/ Offerors

If the offer is based on a teaming/partnering relationship, the offeror shall provide a copy of the teaming/partnership agreement and validate that each team member is eligible for contract award through www.sam.gov. The agreement shall include information which identifies the responsibilities for each entity under contract. This information is to be included with Volume IV (Pricing) and does not have a page limit.

1.1.7 CLIN Structure

YEAR CLIN QUANTITY

Base Year 0001 6000 Estimated Assessments *Please see pricing spreadsheet for FO rates

Option Year 1 1001 6000 Estimated Assessments *Please see pricing spreadsheet for FO rates

Option Year 2 2001 6000 Estimated Assessments *Please see pricing spreadsheet for FO rates mailto:egmoss@fbi.gov mailto:egmoss@fbi.gov mailto:meagrinzoni@fbi.gov mailto:meagrinzoni@fbi.gov http://www.sam.gov/

Option Year 3 3001 6000 Estimated Assessments *Please see pricing spreadsheet for FO rates

Option Year 4 4001 6000 Estimated Assessments *Please see pricing spreadsheet for FO rates

1.2. ADDITIONAL INFORMATION

1.2.1 QUESTIONS & ANSWERS

Questions should be emailed to Emily Moss at egmoss@fbi.gov. and Marie Agrinzoni at meagrinzoni@fbi.gov. Questions will be answered by posting answers to the RFP posting via the beta.Sam.Gov website by amendment to this RFP. Questions shall NOT contain proprietary or classified information. The Government does not guarantee that questions received after June 3, 2021; 12:00pm CST will be answered. Questions must be submitted in the following format using Microsoft Word:

Question # Category RFP Reference Question

Questions are due electronically by 12:00pm CST on June 3, 2021.

1.2.2 Intent to Bid

All vendors shall send an email to Emily Moss at egmoss@fbi.gov indicating whether or not the vendor intends to submit a quote in response to this solicitation by 12:00pm CST on June

11, 2021.

1.2.3 Final Submissions

All final quotes must be received by Emily Moss at egmoss@fbi.gov and Marie Agrinzoni at meagrinzoni@fbi.gov by 12:00pm CST on June 25, 2021. This shall include all electronic submissions.

1.3 ORGANIZATION/NUMBER OF COPIES/PAGE LIMITS

The offeror shall prepare the proposal as set forth in the Proposal Organization Table (Table I-

1 below). The titles and contents of the volumes shall be as defined in this table, all of which shall be within the required page limits and with the number of copies as specified in Table I-1.

Although Volume I encompass three factors, it should be submitted as one attachment for a total page limit of 46 pages. The contents of each quote volume are described in the RFP paragraph as noted in the table below.

mailto:egmoss@fbi.gov mailto:meagrinzoni@fbi.gov

Table I-1: Proposal Organization

FACTOR

VOLUME

RFP

PARAGRAPH

NUMBER

VOLUME TITLE

COPIES

PAGE LIMIT

1 I 3.1 Management Approach

Electronic

2 I 3.1 Technical Capability

Electronic

I

3.1

Past

Performance/Experience

6 (Limit is for

Experience

Narratives, PPQ are unlimited)

4 II 4.0

Small Business

Participation

Electronic

5 III 5.0

Organizational Conflict of Interest (OCI)

Electronic None

6 IV 6.0 Price

Electronic None

7 V 7.0 Contractual Documents

None

1.3.1. PAGE LIMITATIONS

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. Documents that are incorporated or referenced in the proposal will be included in the page limit calculation and disregarded if the page limits including attached, referenced or incorporated documents are exceeded.

1.3.2. COST OR PRICING INFORMATION

All cost or pricing information shall be addressed ONLY in the Price volume.

1.3.3. CROSS REFERENCING

To the greatest extent possible, each volume shall be written on a stand-alone basis so that its contents may be evaluated with a minimum of cross referencing to other volumes of the quote.

Information required for quote evaluation which is not found in its designated volume will be assumed to have been omitted from the quote. Cross referencing within a quote volume is permitted where its use would conserve space without impairing clarity.

The offeror shall provide a cross reference matrix indicating, by ITO, SOW, and/or specification paragraph number, the corresponding quote paragraph in that section which addresses the referenced item.

1.3.4. GLOSSARY OF ABBREVIATIONS AND ACRONYMS

Each volume shall contain a glossary of all abbreviations and acronyms used, with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

1.4 PAGE SIZE AND FORMAT

(a) Documents shall be single spaced. Except for the reproduced sections of the solicitation document, the text size shall be times new roman, 12 point. Pages shall be numbered sequentially by volume.

(b) Legible tables, charts, graphs and figures shall be used whenever practical to depict organizations, systems and layouts, implementation schedules, plans, etc. These displays shall be uncomplicated, legible. For tables, charts, graphs and figures, the text shall be no smaller than 10 point.

1.5 LABELING

A cover sheet should be included in each volume, clearly marked as to volume number, title, copy number, solicitation identification and the offeror’s name. Be sure to apply all appropriate markings including those prescribed in accordance with FAR 52.215-1(e), Restriction on Disclosure and Use of Data, and 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Quote Information and Source Selection Information.

1.6 ELECTRONIC COPIES

Indicate on each submission the volume number and title. The electronic copies shall be submitted in a format readable by Microsoft (MS) Word 2016.

1.7 DISCUSSIONS

The Government reserves the right to engage or not engage in discussions with Offerors regarding this procurement.

2.0 CONTRACT INFORAMTION

2.1.1 PERIOD OF PERFORMANCE

PERIOD Description BEGIN END

Base Year Pre-Employment Psychological Assessments 09/01/2021 08/31/2021

Option Year 1 Pre-Employment Psychological Assessments 09/01/2022 08/31/2022

Option Year 2 Pre-Employment Psychological Assessments 09/01/2023 08/31/2023

Option Year 3 Pre-Employment Psychological Assessments 09/01/2024 08/31/2024

Option Year 4 Pre-Employment Psychological Assessments 09/01/2025 08/31/2025

2.1.2 PLACE OF PERFORMANCE

The primary place of performance for this contract will be at contractor/subcontractor/provider locations nationwide in support of the FBI locations within the designated distance to all fifty-six (56) Field Office (FO) locations. All Contracted Assessors locations must have a dedicated office space that ensures the privacy of applicants while completing an assessment and interview. Virtual interviewing and online assessments are temporarily authorized in lieu of in

– person assessments during the ongoing state of the COVID-19 pandemic. This option is subject to removal upon written notice from the Contracting Officer.

3.0 GENERAL

All volumes should be specific and complete. Your responses will be evaluated against the

Management Approach /Technical Capability/Past Performance/Small Business Participation/

OCI/ Contractual Documents/Price factors defined in the section entitled “Evaluation Factors for Award.” Using the instructions provided below, provide as specifically as possible your proposed methodology for satisfying these factors. All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your firm will perform all the requirements in the solicitation. It is not necessary or desirable for you to tell us so in your proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation. Rather tell us how you will meet the requirements.

3.1 VOLUME I –MANAGEMENT APPROACH /TECHNICAL

CAPABILITY/PAST PERFORMANCE

3.2 FORMAT AND SPECIFIC CONTENT

3.2.1. Management Approach/Technical Capability/Past Performance

In the Management Approach/Technical Capability/Past Performance volume, address your proposed approach to meeting the requirements of each factor.

3.2.2. VOLUME ORGANIZATION

Volume One shall be organized according to the following general outline:

(1) Table of Contents

(2) List of Tables and Drawings

(3) Glossary

(4) Cross Reference Matrix

(5) Factor One: Management Approach

(6) Factor Two: Technical Capability

(7) Factor Three: Past Performance/Experience

NOTE: The Cover Page, Table of Contents, List of Tables and Drawings, Glossary, Cross

Reference Document, and Letters of Intent/Commitment Letters are excluded from the 46-page limitation for Volume One.

3.2.3. Factor One: Management Approach

The Offeror shall provide a Management Approach narrative of no more than sixteen (16) pages that describes the Offeror’s plan to staff and manage all fifty – six (56) Field Office locations with highly qualified Providers and then maintain full coverage for all fifty – six (56) locations. The Offeror shall provide a management approach for managing the requirement, costs, deliverables, and personnel. The Offeror shall include in the 20-page limit the resume (2-page limit each for a total of four (4) pages) of the Offeror’s lead Program Manager and

Clinical Program Lead for the effort. The resume’s shall document their respective expertise, certifications, all relevant education and demonstrated successful experience as required in the

Statement of Work and highlight their role performing on a project of similar scope and complexity as this effort. A Letter of Intent to perform under the contract for at least one-year shall be included for these two key personnel only. The total page limit for this factor is 20 pages and includes the 16-page narrative and 4 pages for resumes. The Letter of Intent is excluded from the 20-page limit.

3.2.4. Factor Two: Technical Capability

The Offeror shall submit a Technical Approach narrative (15-page limit) that demonstrates the

Offeror’s understanding of the work outlined in the Statement of Work (SOW) and their ability to successfully execute their approach to achieve this work. The Offeror shall also include a

Quality Control Plan that describes the Offeror’s ability to ensure quality performance at all fifty - six (56) Field Office locations.

The Offeror shall submit a separate sample assessment report (5-page limit) of a sample pre-employment assessment that demonstrates their ability to write a comprehensive and detailed report according to the guidelines set forth in the Statement of Work. The total page limit for this factor is 20 pages and includes the 15-page narrative and 5-page sample assessment.

3.2.5. Factor Three: Past Performance/Experience

Using Attachment D, provide three (3) Relevant Experience Narratives of not more than two (2) pages each, for a total of 6 pages, that describes the Offeror’s experience providing support to similar size and scope requirements to Government agencies (Federal, State or Local) and submit the Past Performance Questionnaires (PPQ) (Attachment E) to the Government official responsible for each of the three (3) Relevant Experience Narratives. At least two of the three submitted narratives must be from the Offeror as the Prime Contractor. The described Past

Experiences must have been performed within the past 7 years. The Offeror is responsible for ensuring that Point of Contact’s (POC) and Alternate Point of Contact’s (APOC) are reachable and that all information listed in the PPQ is current and valid. The Government reserves the right to contact any reference or use any other relative past performance information deemed appropriate by the Contracting Office. Any PPQ submitted that does not match the reference will not be contacted and will be considered incomplete.

4.0 VOLUME II - FACTOR FOUR: SMALL BUSINESS PARTICIPATION

Subcontracting Plan

Prime contractors shall submit a subcontracting plan, which includes dollar percentage goals for subcontracting opportunities. The Offeror shall submit a subcontracting plan of no more than fifteen (15) pages. The Subcontracting Plan is to be completed by organizations classified as anything other than a small business and must follow all requirements as set forth in FAR Part 19.704.

Small Business Participation

Offerors shall submit information which addresses how they expect to include small businesses in the performance of the contract as. All offerors shall:

a) Identify the extent to which Small Businesses (SBs), Veteran-Owned Small Businesses

(VOSBs), Service-Disabled Veteran-Owned Small Businesses (SDVOSBs), HUBZone

Small Businesses (HUBZones), Small Disadvantaged Businesses (SDBs) and Woman-

Owned Small Businesses (WOSBs) will be utilized in the performance of the contract.;

b) Identify the names of the SBs, VOSBs, SDVOBs, HUBZones, SDBs or WOSBs who will participate on the contract, the products and/or services to be performed and the estimated total dollar amount of such work;

c) Address the extent of commitment to utilize the team members in performance of the contract (for example, length of the relationship, whether there is a written agreement, and key elements of the agreement); and

d) Provide prior performance information, if any on no more than five (5) contracts that were performed within three years from the proposal submission date which included

FAR clause 52.219-8, “Utilization of Small Business Concerns” and/or FAR clause

52.219-9, “Small Business Subcontracting plan” and show the actual performance or compliance with these FAR clauses. Offeror’s Prior Performance Information shall include the following:

1) Name of the contracting activity;

2) Contract number

3) Total contract value

4) List major subcontractors/teaming partners;

5) The role(s) of the subcontractor(s) involved;

6) The applicable goals and actual performance (dollars and percentages) for subcontracting with the types of small business concerns listed FAR 52.219-9

7) A Subcontracting Report for Individual Contracts (ISR), Summary Subcontract

Report (SSR) from the electronic Subcontract Reporting System (eSRS) for that contract. If the SSR forms are not available for the referenced contracts, the contractor shall submit a detailed explanation as to why they are not available and submit any other official documentation of actual accomplishments of the goals established under the subcontracting requirements for the referenced contracts.

5.0 VOLUME III– FACTOR FIVE: ORGANIZATIONAL CONFLICT OF INTEREST

The Offeror shall submit an Organizational Conflict of Interest (OCI) mitigation plan for themselves and proposed subcontractors.

Responsibility of Offeror:

(1) Applying the principles of FAR Subpart 9.5, each Offeror shall assess whether there is an organizational conflict of interest associated with the quote it submits. The Offeror must explain the actions it intends to use to resolve any organizational conflicts of interest it finds in the Government‘s assessment and its own assessment.

(2) Offerors are encouraged to inform the Contracting Officer of any potential conflicts of interest, including those involving contracts with other Government organizations, in their proposal. The contracting officer will use this information to determine whether resolution of those conflicts will be required.

(3) If the Offeror‘s proposed action to resolve an organizational conflict of interest is not acceptable, the Contracting Officer will notify the Offeror, providing the reasons why its proposed resolution is not considered acceptable and allow the Offeror a reasonable opportunity to respond before making a final decision on the organizational conflict of interest.

Representation. By submission of its offer, the Offeror represents, to the best of its knowledge and belief, that –

(1) There are no relevant facts that could give rise to an OCI, as defined in FAR Part 2; or

(2) The Offeror has disclosed all relevant information regarding any actual or potential conflicts of interest.

Termination for default. If the successful Offeror was aware, or should have been aware, of an

OCI before award of this contract and did not fully disclose that conflict to the Contracting

Officer, the Government may terminate the contract for default.

Waiver. The agency reserves the right to waive the requirements of FAR 9.5, in accordance with FAR 9.503.

6.0 VOLUME IV – FACTOR SIX: PRICE VOLUME

6.1 GENERAL INSTRUCTIONS

Contractor shall provide a concise narrative description of the pricing methodology and the way the total price was derived in the price volume. Contractors shall state in the Price

Volume any assumptions relied upon in determining prices. Contractors shall submit the

Government – provided Excel Spreadsheet (Attachment C – EPW) and enter the per assessment Firm Fixed Prices for the Base Year and all four (4) Option Years for each of the fifty – six (56) Field Offices (Attachment C).

6.1.1. Price Information

All information relating to the proposed price including all required supporting documentation must be included in the section of the proposal designated as the Price volume. Under no circumstances shall this information and documentation be included elsewhere in the proposal. The proposal’s technical contents shall not contain price information.

6.1.2. Probable Subcontractors

Submit a list of the proposed probable subcontractors showing (a) the supplier and (b) description of effort, (included in prime’s quote to the Government).

6.2.0 Volume Organization

The Price volume shall consist of the following sections: table of contents, pricing spreadsheet, any other relevant Price information, and teaming/partnering agreements.

7.0 VOLUME V – FACTOR SEVEN: CONTRACTUAL DOCUMENTS

7.1.1 COVER PAGE

The Offeror’s Volume V shall contain a cover page with the following information:

(1) Offeror name

(2) Date of submission

(3) Solicitation Name and Number

(4) A statement that all services provided are Commercial.

(5) All offerors’ proposal(s) shall be valid at least 180 days after the proposal due date. The offeror shall make a clear statement in the Cover Page that the proposal is valid at least 180 days from the proposal due date.

(6) Provide the name, title and telephone number of the company/division point of contact regarding decisions made with respect to your quote and who can obligate your company contractually. Also, identify those individuals authorized to negotiate with the Government.

(7) Provide company/division’s CAGE code; DUNS code; NAICS code; and size of business (large or small). List all locations where work is to be performed and indicate whether such facility is a division, affiliate, or subcontractor, and the percentage of work to be performed at each location.

7.1.2. SF-1449

The Offeror is required to complete the following sections of the SF-1449:

Block Description

17a Contractor / Offeror (Company)

Company Physical Address

Individual Phone Number

Code (DUNS)

Facility Code

30a Signature of Offeror (Individual authorized to bind the company)

30b Name and Title of Signer (Individual authorized to bind the company) 30c Date

SECTION M – EVALUATION FACTORS FOR AWARD

1.0 SOURCE SELECTION

1.1 BASIS FOR CONTRACT AWARD

This is a best value source selection conducted in accordance with Federal Acquisition

Regulation (FAR) Part 12.6. The Government will select the best overall offer, based upon an integrated assessment of Management Approach, Technical Capability, Past

Performance/Experience, Small Business Participation, OCI, Price, and Contractual

Documentation factors. A contract may be awarded to the offeror who is deemed responsible in accordance with the FAR, whose proposal conforms to the solicitation’s requirements (to include all stated terms, conditions, representations, certifications, and all other information required by the “Instructions, Conditions, and Notices to Offerors or Respondents” section of this solicitation) and is judged, based on the evaluation factors to represent the best value to the

Government. The Government seeks to award to the offeror who gives the Government the greatest confidence that it will best meet, or exceed, the requirements. This may result in an award to a higher rated, higher priced offeror, where the decision is consistent with the evaluation factors and the Source Selection Authority (SSA) reasonably determines that the overall business approach and/or technical superiority of the higher price offeror outweighs the price difference. The SSA will base the source selection decision on an integrated assessment of proposals against all source selection criteria in the solicitation (described below). While the Government source selection evaluation team and the SSA will strive for maximum objectivity, the source selection process, by its nature, is subjective and, therefore, professional judgment is implicit throughout the entire process.

1.2 NUMBER OF CONTRACTS TO BE AWARDED

The Government intends to award one Stand Alone, Firm Fixed Price per assessment contract for HRD Pre-Employment Psychological Assessments. This contract is for one (1) base year plus four (4) option years.

1.3 OPTIONS

(a) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful Quoter within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the

Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

2.0 EVALUATION FACTORS

52.212-2 -- Evaluation -- Commercial Items (Oct 2014)

The Government will award a contract resulting from this solicitation to the responsible Quoter whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Factor 1: Management Approach

Factor 2: Technical Capability

Factor 3: Past Performance/ Experience

Factor 4: Small Business Participation

Factor 5: Organizational Conflict of Interest

Factor 6: Price

Factor 7: Contractual Documents

2.1 RELATIVE IMPORTANCE OF FACTORS AND SUBFACTORS

The relative importance of each factor and subfactor is as follows:

Four areas will be evaluated: Management Approach, Technical Approach, Past

Performance/Experience, and Cost/Price. The Management Approach is the most important factor. The Technical Capability factor is the second most important factor and Past Performance is the third most important factor. Each of those factors, individually and combined, are more important than Price. Price will become more important as these three areas become equal. As the evaluated merit of the competing quotes becomes more equal under the non-price evaluation factors, price becomes more important in the selection and could be the deciding factor for award.

Small Business Participation, OCI, and Contractual Documentation will be rated on an

Acceptable/Unacceptable rating. Any Quote with an unacceptable Small Business Participation, OCI plan, or Contractual Documentation may be deemed ineligible for award.

2.2 FACTOR 1: MANAGMENT APPROACH

The Management Approach will be evaluated as to the Offeror’s ability to staff and manage all fifty – six (56) Field Office locations with high competent, licensed, and credentialed

Contracted Assessor(s) and then maintain full coverage as determined in the Statement of

Work for all fifty – six (56) locations with minimal disruption in service. The Management

Approach will be evaluated in terms of an Offeror’s ability to direct and control all aspects of performance, cost, and maintain highly qualified staffing to ensure no lapse in services.

The evaluation will include an assessment of the resumes of the Offeror’s proposed lead

Program Manager and Clinical Program Lead for the effort. These two key personnel will be evaluated based upon individual appropriate work experience; professional education;

certifications as required in the Statement of Work; and demonstrated successful expertise performing their role on projects of similar scope and complexity. The proposed Program

Manager and Clinical Program Lead’s resumes should highlight the required qualifications for these key personnel as stated in the Statement of Work.

2.3 FACTOR 2: TECHNICAL CAPABILITY

The Technical Approach narrative shall include a Quality Control Plan that demonstrates its ability to ensure quality performance at all fifty – six (56) Field office locations. The proposal should address how the Offeror will successfully produce any deliverables stated in the

Statement of Work. The Offeror’s narrative should clearly show…