A29 Amendment P00001 to RFP 15DDHQ24R00000004 Questions and Answers.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 5. PROJECT NO. (If applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, state and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 11)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR 15C.DATE SIGNED 16B. UNITED STATES OF AMERICA 16C.DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

Drug Enforcement Administration (DEA) Office of Acquisition & Relocation Management 8701 Morrissette Drive Springfield, VA 22152

P00001 12/27/2023

4. REQUISITION/PURCHASE REQ. NO

Drug Enforcement Administration (DEA) Office of Acquisition & Relocation Management 8701 Morrissette Drive Springfield, VA 22152

To All Prospective 8(a) Small business Offerors 8(a) Small Business Only

15DDHQ24R00000004

12/27/2023

XX

The purpose of amendment P00001 is as follows:

(1) Incorporate and attach the "Questions and Answers" document for RFP 15DDHQ24R00000004.

The closing date WILL NOT be extended beyond 1/10/2024 @ 10am EST.

D-23-FS-0162

x 1

15DDHQ24R00000004

Questions and Answers

1. QUESTION: Will DEA sponsor the Top Secret Clearance?

ANSWER: This contract has been classified at the Top Secret level for the prime and any subcontractors.

The solicitation ( ) will (X) will not be amended to reflect this clarification.

2. QUESTION: How many FTEs are on the existing contract?

ANSWER: The current contract only requires 24 FTEs

The solicitation ( ) will (X) will not be amended to reflect this clarification.

3. QUESTION: Are all positions filled on the existing contract?

ANSWER: Yes.

4. QUESTION: Is this requirement the same as the existing contract?

ANSWER: Yes. However, the current contract only requires 24 FTEs, which has no vacancies. The follow-on contract requires 25 FTEs.

5. QUESTION: Please provide mail volumes on an annual basis

ANSWER: For FY23, average incoming mail processed per month: 14,000 pieces; average outgoing mail processed per month: 5,600 pieces.

6. QUESTION: Under General Requirement (g) there is a reference to the contracts offering credit equal to damages to government property made my contract employees. How is the value of the damage estimated? During the previous contract period, how many instances did the incumbent contract provide a credit to the government for damages?

ANSWER: The credit would be determined if the equipment can be fixed or needs to be replaced.

7. QUESTION: Can the prime use the top secret facility clearance of a teaming partner?

ANSWER: This contract has been classified at the Top Secret level for the prime and any subcontractors.

8. QUESTION: What is the total cumulative value of the current contract?

ANSWER: The total cumulative value of the current contract is $5,642,392.66

9. QUESTION: Will the Government extend the due date an additional ten business days after the answers to all the questions have been posted to allow all vendors to have an opportunity to fairly compete?

ANSWER: No. The government will not extend the due date.

10. QUESTION: Will the Government allow for a multi-vendor award and allow vendors to respond to only certain/specific CLINs? This will help ensure that the Government receives the most advantageous response as well as help ensure an opportunity for all vendors to fairly compete.

ANSWER: No. This will be a single award.

11. QUESTION: Will the Government clarify exactly what is meant by/define, "performing operator servicing" as stated in the sentence which reads, "These individuals shall be trained and proficient in operating and performing operator servicing on all equipment in the copy center. Equipment to be operated includes, but is not limited to, copier machines,"?

ANSWER: “performing operator servicing” refers to the technical side of the equipment usage. Removing paper jams, reloading paper, reloading ink. Clearing errors on machines that don’t require vendor service calls.

The solicitation ( ) will (X) will not be amended to reflect this clarification.

12. QUESTION: Will the Government clarify exactly what is meant by/define, "The Contractor shall disassemble and reassemble equipment, removal of packing and crating materials" as stated in the sentence which reads, "The Contractor shall disassemble and reassemble equipment, removal of packing and crating materials. Other moving services within the scope of work may be assigned as required by the COR through the contractor Program Supervisor."?

ANSWER: "The Contractor shall disassemble and reassemble equipment, removal of packing and crating materials" means what is says. If equipment is being moved from one location to another and requires to be disassembled, the contractor will do so and reassemble at the new location. If items are being shipped the materials the items are shipped in would be removed and disposed of properly.

The solicitation ( ) will ( X) will not be amended to reflect this clarification.

13. QUESTION: Has the Government considered the ramifications of moving, repairing and operating equipment that may currently be on a "maintenance services" contract noting the aformentioned actions may be in violation of existing / in-place "maintenance services" contracts with the Government and the OEM on in-place equipment in the Copy Center equipment?

ANSWER: The companies that hold maintenance contracts for our equipment are conferred with prior to any movement of equipment. The moves of most equipment is for items being disposed of and don’t required prior coordination with the warranty holders.

The solicitation ( ) will (X ) will not be amended to reflect this clarification.

14. QUESTION: Will the Government all “large businesses” to participate in this RFQ?

ANSWER: No. As stated in the RFP, This requirement has been set aside for 8(a) small businesses.

The solicitation ( ) will (X ) will not be amended to reflect this clarification.