Amendment 003 to 15DDHQ20R00000003 signed.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES

1 3

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

Amendment 003 12-17-2019 D-19-SS-0143

6. ISSUED BY CODE 15DDHQ 7. ADMINISTERED BY (If other than Item 6) CODE

Attn: DEA Office of Acq & Relo Mgmt (FA) 8701 Morrissette Drive Springfield, VA 22152

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, state and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NO.

15DDHQ20R00000003

9B. DATED (SEE ITEM 11)

12-16-2019

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 11)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

A. This Amendment changes the NAICS code to 562112, Hazardous Waste Collection and answers questions submitted by interested parties.

B. Amended Answers to Q11, Q12, Q15, Q16, and Q17 are provided on pages 2-3.

C. The new Proposal closing date is 11:00 am Eastern Standard Time, January 21, 2020.

D. The base solicitation conformed to include all changes to date shall be posted with this amendment.

E. Proposals must confirm incorporation of all amendments.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR 15C.DATE SIGNED 16B. UNITED STATES OF AMERICA 16C.DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

The following answers provided under Amendment 002 have been updated under this amendment:

Q11: We would like clarification regarding the bid. It appears that the pricing you want is for the entire region to be the same. It would be more to your benefit for us to give you separate pricing by state. For example, the Mid-Atlantic Region: The cost to do transportation would be a lot less for West Virginia as opposed to South Carolina. If we price out everything in the region to be the same, you will be paying more per container for us to pick up in West Virginia than in North Carolina. Please verify if you want pricing per state or the entire region to have the same price.

A11: The pricing sheet has minor changes under this amendment, but pricing for each region is provided at the area level, not the state level. Areas may include more than one state. Offerors must submit pricing on a separate Appendix A for each area that makes up the region they are proposing to service.

For example:

Region 1 is broken down into (3) areas:

• RM-1A Rocky Mountain Region (Area A) – Washington, Oregon, Idaho

• RM-1B Rocky Mountain Region (Area B)- Montana

• RM-1C Rocky Mountain Region (Area C)- Wyoming, Utah, Colorado

There would be (3) separate pricing sheets (Appendix A) submitted if the vendor put in for Region 1. There may be more than one state covered in each of these areas.

Q12: In section B.1 it says that “the Government intends to award seven separate single-award…contracts”. However, in section M.3 it says “For each geographic region, the DEA reserves the right to award a single IDIQ contract” A12: Both of these statements are correct. Multiple-award IDIQs are not anticipated to be awarded to cover a region. Each of the seven regions will be covered with a single-award IDIQ. Since there are seven regions, there will be seven awards.

Q15: In section B.1 it says that “the Government intends to award seven separate single award…contracts”. However, in section M.3 it says “For each geographic region, the DEA reserves the right to award a single IDIQ contract” ….suggesting that the government may also offer multiple awards in a single geographic area. Whether single or multiple awards are awarded, makes a huge difference in the bidding process since the Appendix A1 pricing applies pricing to the entire geography and an Offeror’s cost are therefore average across all states within the contemplated geography. If the government is contemplating individual state awards, can pricing then be on a state-by-state basis?

A15: The government is not contemplating individual state awards. Awards will be made at the region level, which includes multiple states. Appendix A pricing must be provided for each area within a region.

Q16: In the Notes of Appendix A1 it says, “CLIN 0001, 0002 and 0003 may only be billed when servicing ACS sites or with COR approval.” In appendix F “Generating Facility/ Location/Estimated Events per Year”, the event tables include both ACS and non-ACS generating facilities. Thus if this means what it says, as a contractor, we would get compensated for some mobilizations and not compensated for others. Given the wildly uncertain estimated events per year, it is almost impossible to create a pricing structure with any degree of certainty. Uncertainty requires significant price

15DDHQ20R00000003 Amendment 003 escalation to account for unknown possibilities. Can the contract be changed so that CLIN’s 0001- 0003 are applied for each mobilization event regardless of whether that event is an ACS or non-ACS generating facility?

A16: Yes; Offerors must submit amended versions of Appendix A with their proposal. CLIN 0001 Mobilization and CLIN 0002 On Site Time referenced in Appendix A1-A7 can be billed for all pickup locations in all regions. CLIN 0003 remains just for ACS pickup sites. CLIN 0001 Mobilization is to account for the prep work (ie. Preparing equipment, response personnel and vehicle) needed to respond to a location. The mobilization CLIN is to be billed per site. For example, an order for a DEA laboratory pickup will account for usually one pickup location, thus the mobilization will be billed one time. Transportation charges/fees (ie. Mileage, fuel) should be incorporated into either the mobilization or disposal CLINs. Generally, an ACS order will include multiple sites; thus, multiple mobilization charges will be billed. This modification to include CLIN 0001 and 0002 for all responses is to recognize the various billing and pricing structures among different companies. Pricing should reflect your billing structure. See amended versions of Appendix A for details.

Q17: Can the submission deadline be extended in order to provide at least a seven day preparation period?

A17: The solicitation’s submission deadline is extended to January 21, 2020.

15DDHQ20R00000003 Amendment 003