Limited Source Justification - Redacted.pdf

ACQUISITIONS SECTION

LIMITED-SOURCE JUSTIFICATION

FEDERAL SUPPLY SCHEDULE CONTRACT

This procurement is being conducted in accordance with the ordering procedures at Federal Acquisition Regulation (FAR) Subpart 8.4 – “Federal Supply Schedules” under FAR 8.405-6 – “Limiting Sources” and FAR 8.405-6(b) – “Items peculiar to one manufacturer." This acquisition is conducted under the authority of the General Service Administration (GSA) Federal Supply Schedule (FSS), Multiple Award Schedule (MAS) program.

1. FAR 8.405-6(c)(2)(i): Identification of the agency and the contracting activity, and specific identification of the document as a “Limited-Source Justification”

Central Office:

Federal Bureau of Prisons National Acquisitions Section 320 First St. N.W., Room 901-5 Washington, DC 20534

2. FAR 8.405(6)(c)(2)(ii): Nature and/or description of Action being approved:

This procurement will be a sole-source, firm-fixed price Task Order issued pursuant to the terms and conditions under the authority of the General Service Administration (GSA) Federal Supply Schedule (FSS), Multiple Award Schedule (MAS) program, Special Item Number (SIN) 54 611

– Management and Financial Consulting, Acquisition and Grants Management Support, and Business Program and Project Management Services.

The requirement for Automated Staffing Tool (AST) 2.0 development and maintenance services and Staff Wellness Program development will be awarded to Deloitte Consulting, LLP under

GSA FSS 47QRAA18D001P.

3. FAR 8.405-6(c)(2)(i ): A description of the supplies/services required to meet the needs (including the estimated value):

The Bureau of Prisons (BOP) has a requirement to continue development of the AST, which uses a bottoms-up approach, calculating staffing requirements based on mission critical variables.

Work to date has included the design, development, and launching of the AST phase 1.0 pilot.

AST Phase 2.0 will continue ongoing operations and maintenance of AST version 1.0 to incorporate staff feedback, perform ongoing data validation, and create communication material for internal and external stakeholders.

Support services for the AST and Wellness Program will consist of:

1. Continuing ongoing operations and maintenance of AST version 1.0;

2. Continuing ongoing validation of the data within the AST;

3. Creating materials for BOP to communicate with external stakeholders;

4. Conducting up to 15 workshops/facilitated sessions to gain insights into additional needs and enhancements to the AST;

5. Incorporate up to three enhancements to the AST. Potential enhancements include risk analysis, employee well-being impacts, and funding requirements based on position needs from the AST;

6. Pilot the selected AST enhancements in select institutions and divisions;

7. Conduct up to three analytical studies to draw insights around workforce data and recommendations, as needed;

8. Collect, evaluate, and implement user feedback to improve AST version 2.0 and each of the enhancements;

9. Conduct change management activities, e.g., training, operating procedures, etc., to support user adoption of the AST version 2.0;

10. Draft a 5-year strategic plan to guide the new Employee Wellness Branch and enhance employee wellness programming;

11. Develop and update BOP training materials for resiliency and well-being at all levels of leadership development;

12. Continue assessment of the implementation of the Postvention Toolkit.

The estimated cost for AST and Wellness Program support services for a base period of 12 months is not expected to exceed .

4. FAR 8.405-6(c)(2)(iv): The authority and supporting rationale and, if applicable, a demonstration of the proposed contractor’s unique qualifications to provide the required supply or service:

This acquisition is conducted under the authority of the MAS program per 41 U.S.C. 152 (3), Competitive Procedures, and Title 40 U.S.C. 501, Services for Executive Agencies, and in accordance with FAR Subpart 8.4 – “Federal Supply Schedules,” specifically FAR 8.405-6 – “Limiting Sources” and FAR 8.405-6(b)- “Items peculiar to one manufacturer.”

The Bureau’s Human Resources department requires ongoing support for the validation of data and operational maintenance of the automated staffing tool to assist in their updated efforts to attract, develop, and retain staff. The BOP has invested a substantial amount of funds in developing this system with Deloitte Consulting, LLP, who has already developed AST 1.0.

The contractor is the only source capable and positioned to continue and complete the requirements that are currently underway by Deloitte Consulting, LLP. Changing to a different vendor would be costly and time prohibitive to the Agency.

5. FAR 8.405-6(c)(2)(v): A determination by the ordering activity contracting officer that the order represents the best value consistent with 8.404(d):

The Contracting Officer (CO) has reviewed the GSA FSS pricing catalog and the recent prices of similar purchases, as well as the Independent Government Estimate. Based on the information stated above, it was determined the order is the best value, because, in the Government’s estimation, it provides the greatest overall benefit in response to the requirement.

In addition, this award will be established in accordance with the terms and conditions of the referenced GSA FSS for which the GSA FSS CO has already determined the price to be fair and reasonable through competition.

6. FAR 8.405-6(c)(2)(vi) A description of the market research conducted among schedule holders and the results or a statement of the reason market research was not conducted:

Market research was conducted through GSA FSS on November 11, 2024. At this time, no other schedule holder has listed an automated staffing tool on their GSA MAS. The Contracting Officer determined that continuing development of the existing AST would be most cost effective. Deloitte Consulting, LLP maintains the exclusive proprietary rights for the existing AST Phase 1.0 data and does not share their proprietary information with other vendors.

As such, Deloitte Consulting, LLP is the only source capable and positioned to continue development of the AST requirements.

This task order will be established in accordance with the terms and conditions of the GSA FSS contract for which the GSA Contracting officer has already determined the price to be fair and reasonable.

7. FAR 8.405-6(c)(2)(vi )

N/A

8. FAR 8.405-6(c)(2)(vi ) A

Deloitte Consulting, LLP is the only source capable and positioned to continue and complete the requirements that are already significantly underway. The Bureau will continue to conduct market research and make efforts to obtain competition for future acquisitions when applicable.

At the present time, no actions are available which could remove competition barriers for the required product due to the proprietary nature of the requirement.