Meeting_Minutes_-_HON.pdf

PRE-BID CONFERENCE AGENDA

SOLICITATION NO. 15BH0N18B00000001

REPAIR SPALLING

FDC HONOLULU – PROJECT 6B9D

DATE: 9:00 a.m., Wednesday, May 16, 2018 Place: Magistrate’s Room

I. INTRODUCTIONS

Pass out sign in sheet

II. PURPOSE OF MEETING

The purpose of this meeting is to familiarize the contractor with the unique circumstances and requirements surrounding a correctional setting.

This meeting is also to explain the solicitation, as issued, not to furnish additional information.

Nothing said here shall be interpreted as a change to the solicitation without the issuance of a formal amendment through the Contracting Officer, Jennifer Brouillard.

III. MINUTES

Minutes will be recorded and distributed via FedBizOpps

IV. SITE VISIT INFORMATION

There will be a site visit immediately following the meeting.

V. FRONT COVER PAGE FORMS AND INSTRUCTIONS

As stated on the instructions to bidders, all bids sent by mail shall be addressed to:

Federal Bureau of Prisons Mid Atlantic Regional Office

ATTN: JENNIFER BROUILLARD

302 Sentinel Drive, Suite 200 Annapolis Junction, MD 20701

VI. TIME FRAMES AND LOCATION FOR SUBMISSION OF BIDS

The deadline for submissions of bids for this project is June 7, 2018, at 1:00 p.m. EST.

VII. GENERAL TOPICS

As a reminder, refer to the instructions to bidders as each bidder shall complete and submit the pertinent forms, clauses and statements with their bid.

• STANDARD FORM 1442 Pages 1 & 2: Please include DUNS number and Tax ID# and e-mail address where indicated in block 10 and complete blocks 14-20c. If your company has a “doing business as” name reflected in you SAM registration, include this name as well in Block 14. Ensure the address typed in block 14 matches the address in your SAM registration.

• PAST PERFORMANCE SUBMISSION: Please ensure the Cover letter is reviewed and complied with its entirety.

References and banking submissions must be submitted in advance to the bid opening directly to Ms.

Brouillard via email.

• COMMODITY OR SERVICES SCHEDULE (PAGE 4): Complete the

Unit Price (JB = job) and Amount blocks (these amounts will be the same). Note: The amounts listed in this section should be the same as the amount listed in block 17 of the SF-1442.

• BID GUARANTEE: See Page 5 of the solicitation. A bid bond must be submitted in original (ink signatures) with your solicitation. The penal sum of the bond must be at least 20% of the bid price, not to exceed $3 million, whichever is less. A blank bid bond was included in the solicitation. The bid bond must be from a Government approved surety. A list of approved sureties can be located on the Department of Treasury, Bureau of the Fiscal Service website.

• REPRESENTATIONS AND CERTIFICATIONS: All contractors submitting a bid must be registered in the System for Award Management (SAM) at www.sam.gov with the North American Industry Classification Standard code (NAICS) 238220 which is applicable to this acquisition.

• FAR PROVISION 52.204-8: Pursuant to the section (b)

(1) of this provision, provision 52.204-7 is included in this solicitation. Bidders should not mark either of the two options under section (b) (2). Leave these options unmarked.

• AMENDMENTS: Amendments (if any) must be acknowledged and submitted with the bid by one of the methods as described in item eleven of the Standard Form 30.

2. Other general items to be addressed:

• DAVIS BACON ACT: This contract is subject to the Davis Bacon Act. All applicable workers must be paid according to the terms of the wage decision.

• HIRING GOALS: Hiring goals for this project are 69.1% for minorities and 6.9% for females – A “Good Faith” effort should be put forth by the contractor to achieve these goals.

• LICENSING AND PERMITS: All required licensing and permits are required to be obtained by the contractor who receives contract award.

• MAGNITUDE: The magnitude of the project is between

$1,000,000.00 and $5,000,000.00.

• WORK HOURS: This project schedule is based on a normal forty (40) hour work week, eight (8) hours per day, Monday through Friday, excluding Federal holidays.

The Contracting Officer’s Representative (COR) shall establish the work hour time frames for the duration of the project, subject to the approval of the Contracting Officer.

• COR: The contracting Officer’s Representative (COR) is

Ralph Cruz, Electrical Foreman for FDC Honolulu.

• PERIOD OF PERFORMANCE: The completion period is 224 calendar days after issuance of notice to proceed.

• TIME EXTENSIONS: Time extensions for inclement weather will not be granted unless the weather is unusually severe and abnormal in comparison to prior years.

• LIQUIDATED DAMAGES: Liquidated damages for this project are in the amount of $790.75 per calendar day of delay after scheduled completion.

• PRE-CONSTRUCTION CONFERENCE: A Pre-Construction conference is required after the contract is awarded and will be scheduled accordingly.

• PROGRESS SCHEDULE: A copy of the progress schedule is to be provided to the Contracting Officer and Contract Monitor as soon as possible. Each time the progress schedule is changed, it must be provided to both the Contracting Officer and COR. It is suggested an updated document be provided by the Prime Contractor at the mandatory monthly progress meeting.

• PROGRESS MEETINGS: Progress meetings are mandatory and will be scheduled monthly.

• PAYMENT REQUESTS: Application for payments are to be submitted on AIA G702(Continuation) or the contractors own form as long as the information is similar to the G702. Contactors can get these forms from the following website www.aiabookstore.com

VIII. DISCUSSION OF STAFF SPECIALTY AREAS

Facilities Manager & COR:

• Work schedule – will be forty (40) hour work week, eight

(8) hours per day, Monday through Friday, excluding Federal holidays. After award a set work schedule will be established, subject to the approval of the Contracting Officer.

• Parking – location of where they can park

• Tools – brief discussion of where tools will be stored

• Locations of where work will be done (refer to your site visitation route)

Environmental & Safety Officer:

• The contractor is responsible for providing required protective gear to all contractor workers, should it be required. Contractor will ensure that all workers have proper safety gear at all times.

• Contractor is responsible for the prevention of accidents on the project site and has spill kit onsite and containment procedures. OSHA requirements will be adhered to.

http://www.aiabookstore.com/

Captain:

• Security procedures - Reminder this is a correctional setting, contractors are not to talk to inmates

• Entrance Procedures - background checks will be conducted prior to entrance

• Tool Control – All tools will be accounted for prior to entrance and at exist of facility

• Emergencies – Follow appropriate protocol when an emergency arises

• No cell phones within the institution.

• Contractor are not to wear khaki or green clothing.

IX. PRE-BID QUESTIONS

Any questions relating to the solicitation must be submitted in WORD FORMAT after the closing of the pre-bid conference to Jennifer Brouillard, Contracting Officer, via email at jbrouillard@bop.gov no later than Friday, May 18, 2018, by 12:00 pm EST.

X. Additional Notes

Meeting minutes recorded by:

Nyree “Loni” Cruz, Contract Specialist FDC Honolulu

NOTICE:

MEETING MINUTES ARE PROVIDED FOR INFORMATIONAL PURPOSES ONLY.

THEY ARE NOT INTENDED TO CHANGE ANY SPECIFICATIONS, TERMS OR

CONDITIONS OF THE SOLICITATION. ANY AND ALL CHANGES TO THE

SOLICITATION SHALL BE ISSUED IN SUBSEQUENT AMENDMENTS ISSUED BY

THE CONTRACTING OFFICER ON A STANDARD FORM 30 (SF-30).