COVER LETTER SUBSISTENCEFY27 2ND QTR.doc
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- Solicitation number
- 15BFTD27Q00000003
About this file
This is a cover letter for a Federal Bureau of Prisons solicitation for food subsistence items at Federal Correctional Institution Fort Dix, New Jersey. The solicitation number is 15BFTD27Q00000003, issued November 3, 2026, for the period January 1, 2027 through March 31, 2027, and seeks halal-compliant food products for inmate consumption. The Government will award line items to the lowest responsive and responsible offeror. All awarded vendors must be registered in the System for Award Management (SAM) and accept Electronic Funds Transfer (EFT) as payment method.
Offerors must submit quotes in the provided self-calculating Excel format with company name and unit prices only, along with a completed Standard Form 1449 (specifying blocks 17a, 30a, 30b, and 30c) and Contractor Information Sheet. Three bread items—hot dog (line 158), hamburger (line 159), and whole wheat (line 160)—will be evaluated and awarded collectively to a single vendor based on lowest combined price rather than as separate line items. Vendors are instructed not to modify item descriptions, units of issue, or add restrictive language such as minimum award amounts or "all or none" clauses, as such changes may result in rejection of quotes. Submissions must be emailed to aaponteberrios@bop.gov with a copy to bvirgiorillo@bop.gov, with close attention required to specified delivery dates.
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U.S. Department of Justice Federal Bureau of Prisons Federal Correctional Institution Fort Dix, NJ
NOVEMBER 03, 2026
Re: 15BFTD27Q00000003 (HALAL)
Dear Offerors, Enclosed is a solicitation package prepared by the Federal Bureau of Prisons, Federal Correctional Institution, Fort Dix, New Jersey, Contracting Office, for the acquisition of commercial items for our facility. This package contains all necessary information for you to submit to the government your price quotes for these items for consumption of the inmate population housed at FCI Fort Dix.
The Government shall award these items by line item to the lowest responsive/responsible offeror. All vendors awarded Purchase Orders must be registered in the SAM System (WWW.SAM.GOV) and willing to accept Electronic Funds Transfer (EFT) as a form of payment. Please pay close attention to the delivery date(s). Please quote only on those specified items. Do not change the specified item. Do not change the item description or the unit of issue. Do not use phrases such as “Minimum Award Amount”, “All or none”, or any other phrases that would limit the Government from awarding by line item. ANY CHANGES TO THE SOLICITATION CAN RESULT IN THE GOVERNMENT, REJECTING THE PART OR ALL OF THE QUOTES SUBMITTED.
BREAD- We will take in consideration the lower price together Items: 158 – hot dog; 159- hamburger; and 160- whole wheats. In other words, We will not award these items separated to multiple vendors.
Please complete the Standard Form 1449 as such: Blocks 17a, 30a, 30b, and 30c. Please open the excel file and add only your company name below the highlighted area and only your unit price per item into the self-calculating excel document and return in excel format. Please complete and return the attached Contractor Information Sheet.
You MUST email the following: your quotes in excel format(company name must be listed), SF 1449 and Contractor Information Sheet to aaponteberrios@bop.gov and CC: to bvirgillo@bop.gov with the subject line in all caps “15BFTD27Q00000003” no later than NOVEMEBER 15, 2026 @ 11:59 PM Eastern Time. NO OTHER METHOD OF MAIL WILL BE ACCEPTED. FAILURE TO FOLLOW EMAIL INSTRUCTIONS MAY RESULT IN REJECTION OF BID/QUOTE.
The following documentation shall be submitted: SF-1449 (SIGN BLOCKS 30 a b and c).
CONTRACTOR INFORMATION SHEET BID SHEET (EXCEL FORMAT ONLY)
A receipt of your email shall be acknowledged by the Contract Specialist, Mr. Aponte. If you do not receive an email from Mr. Aponte acknowledging your receipt, it is your responsibility to follow up to ensure the Contract Officer has received your bid. Otherwise, your bid may be rejected post award.
All questions about quality, delivery, standard, so on may be addressed to Mr. ARDOLINE At JARDOLINE@BOP.GOV . Sincerely, Arturo Aponte-Berrios, Contract Officer
File details come from the government source that posted it. Updated .