Question and Answer.pdf
PDF 111 KB Posted
- Solicitation number
- 15BFA025Q00000016
About this file
This document is a Questions and Answers (Q&A) file for a Federal Bureau of Prisons solicitation for grease and lint trap cleaning services at the Federal Medical Center in Lexington, Kentucky. The Q&A provides critical details about the contract, including confirmation that the incumbent contractor is MARTINS SANITATION SERVICE INC., with a previous contract valued at $201,325.00. The scope of work involves bi-weekly grease trap and quarterly lint trap cleaning using a vac-truck, with tanks located underground outside the facility.
Key operational details include that the contractor will need to provide their own cleaning materials and chemicals, with water available upon request from the institution. The service will involve sucking out trap contents, with any additional work like line jetting or confined space cleaning to be reported to the Contracting Officer Representative (COR). The solicitation is a small business set-aside with a potential contract period of one base year and four optional renewal years, using firm-fixed unit pricing. Contractors must be registered in the System for Award Management (SAM) and can access full solicitation details on SAM.gov.
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Text version
U.S. Department of Justice
Federal Bureau of Prisons
Administration Division
Field Acquisition Office Grand Prairie, Texas 75051
Solicitation Q&A
Q: Are the grease traps associated with a kitchen exhaust hood system?
A: The grease traps are not tied to the kitchen hood system. The traps prevent fats, oils, and grease (FOG) from entering and clogging the plumbing system.
Q: Incumbent & Pricing: Can you confirm if there is an incumbent contractor currently performing this work? If so, what was the previous contract number and value?
A: The incumbent is MARTINS SANITATION SERVICE INC. Contract # 15B10919D00000001, total estimated value of the contract was $201,325.00.
Q: Is the incumbent's scope of work exactly the same as required in this contract?
A: Yes
Q: Scope of Work: Are there any peak periods of service demand or unscheduled service requirements?
A: No. Bi-weekly clean outs for the grease traps and quarterly clean outs for the Lint traps, per the statement of work. Should repairs be needed they can be discussed with the COR and completed on a separate purchase order by the institution.
Q: Are there specific disposal facilities that must be used?
A: No
Q: Proposal Submission: Are there any specific formatting requirements?
A: Complete prosed pricing in Section 2.0 of the Solicitation (Pages 4-7)
Q: Due to the size of grease traps, we will need to make more than one trip to service traps during the week of service will this be a problem?
A: Provided the vac-truck can accommodate the 2,000-gallon tank inside of the main institution, No.
Q: Are the tanks located outside or inside?
A: The Tanks are located outside, underground. Please see photo’s attached job site photo’s.
Q: Can you provide me with some pictures of the grease and lint trap?
A: Pictures have been uploaded to the Solicitation.
Q: Can you clarify specific cleaning procedures required for grease and lint traps?
A: The vendor will use a vac-truck to suck out the content of the grease traps. Any additional work/repairs noted as being needed shall such as jetting of lines, confined space entry to scrape walls, etc will be reported to the COR and Contracting Officer.
Q: Will the contractor need to supply water or any additional cleaning materials, or will these be provided by the institution?
A: Water can be provided by the institution upon request. Any cleaning materials or chemicals shall be provided by the winning bidder. Consideration and need of such items should be factored into the vendors bid.
File details come from the government source that posted it. Updated .