RFQ - FCC TERRE HAUTE -BAR SCREEN AND COMPACTOR INSTALL.pdf

U.S. Department of Justice

Federal Bureau of Prisons Administration Division

Field Acquisition Office Grand Prairie, Texas 75051

RE: SAM - Request for Quote 15BFA025Q00000014 Bar Screen and Compactor (Supply and Installation) Federal Correctional Institution (FCC) Terre Haute

Dear Quoter:

Attached is a solicitation package prepared by the Federal Bureau of Prisons, Field Acquisition Office, for the supply and installation of a Bar Screen and Compactor at FCC Terre Haute. This package contains all necessary information to submit a quote.

When submitting your quote, you shall consider all information provided herein. Please carefully follow all instructions located in the solicitation package concerning content, format, and submission of quotes.

All potential quoters are advised that this solicitation includes FAR Clause 52.212-4, Contract Terms and Conditions-Commercial Items, which requires all contractors doing business with the Federal Government to be registered in the System for Award Management (SAM) database.

Quoters should include their unique entity identifier (UEI) number in their quotes. The Contracting Officer will verify registration in the SAM database prior to award by entering the potential awardees UEI Number into the SAM database. Failure to complete the registration procedures outlined in this clause may result in elimination from consideration for award. For the purposes of this solicitation, all quoters SAM registration should include NAICS code 333310.

If you have questions about the System for Award Management (SAM), Government procurements in general, or need assistance in the preparation of your quote, a local Procurement Technical Assistance Center (PTAC) may be able to help. The Procurement Technical Assistance Program was authorized by Congress in 1985 in an effort to expand the number of businesses capable of participating in the Government marketplace. To locate a PTAC near you, go to http://www.aptac-us.org.

Quotes shall be submitted electronically via email to epearson@bop.gov. This is the only method of submission authorized and quotes provided via any other method will not be accepted.

The deadline for quote submission is January 24, 2025, by 10:00 am EST.

Please submit any questions you may have concerning this solicitation in writing via email to epearson@bop.gov.

Sincerely, //s// Evelyn Pearson Contracting Officer

15BFA025Q00000014 Page 1 of 49

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24AND 30. 49

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

4. ORDER NUMBER 5. SOLICITATION NUMBER

DATE

15BF A025Q000000 14

7. FOR SOLICITATION

a. NAME b. TELEPHONE NUMBER (No collect calls)

INFORMATION CALL: Evelyn Pearson epearson@bop.gov 202-578-2641

6. SOLICITATION ISSUE

DATE

01/03/2025

8. OFFER DUE DATE / LOCAL

TIME

01/24/2025 10:00 ET

9. ISSUED BY CODE I 15BFAO 10. THE ACQUISITION IS □ UNRESTRICTED OR [K] SET ASIDE:1OO.OO %FOR Federal Bureau of Prisons

0 NORTH AMERICAN SMALL BUSINESS

WOMEN-OWNED SMALL Field Acquisition Office BUSINESS (WOSB) INDUSTRY CLASSIFICATION

U.S. Armed Forces Reserve Complex □

HUBZONE SMALL STANDARD (NAICS):

BUSINESS

ECONOMICALLY DISADVANTAGED 333310 346 Marine Forces Drive

SERVICE-DISABLED

WOMEN-OWNED SMALL BUSINESS

Grand Prairie, TX 75051 VETERAN-OWNED

(EDWOSB) SIZE STANDARD:

SMALL BUSINESS □ 8(A) 1000 EmRloyees

(SDVOSB)

11. DELIVERY FOR FREE ON BOARD 12. DISCOUNT TERMS 13b. RATING (FOB) DESTINATION UNLESS 13a. THIS CONTRACT IS A

BLOCK IS MARKED □ RATED ORDER UNDER THE 14. METHOD OF SOLICITATION

DEFENSE PRIORITIES AND REQUEST

ALLOCATIONS SYSTEM - �

REQUEST □ INVITATION □ SEE SCHEDULE FOR QUOTE FOR BID

□ FOR

DPAS (15 CFR 700) (RFQ) (IFB) PROPOSAL

15. DELIVER TO CODE I

Federal Bureau of Prisons FCC Terre Haute 4700 Bureau Road South Contracting Office Terre Haute, IN 47802

17a. CONTRACTOR/ CODEI I FACILITY I

OFFEROR CODE

TELEPHONE NUMBER

□17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

! 19.

jTEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

Bar Screen and Compactor (Supply and Install) for

FCC Terre Haute. See attached Specifications.

UEI:

CAGE:

E-MAIL:

Firm Fixed Price

See Continuation Sheet(s)

( Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

(RFP)

16. ADMINISTERED BY CODE I 15B418

Federal Bureau of Prisons FCC Terre Haute 4700 Bureau Road South Contracting Office Terre Haute, IN 47802

18a. PAYMENT WILL BE MADE BY CODE I 15B418

Federal Bureau of Prisons FCC Terre Haute 4700 Bureau Road South Contracting Office Terre Haute, IN 47802

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED □ SEE ADDENDUM

21. 22. 23. 24.

QUANTITY UNIT UNIT PRICE AMOUNT

26. TOTAL AWARD AMOUNT (For Government Use Only)

� 27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

� AND 52.212-5 ARE ATTACHED. ADDENDA

� ARE □ ARE NOT ATTACHED

□ ARE □ ARE NOT ATTACHED □ 27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

� 28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 1 COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH

OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED.

□ 29. AWARD OF CONTRACT: REFERENCE

OFFER DATED . YOUR OFFER ON SOLICITATION (BLOCK

5) INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACT/NG OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print)

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30c. DATE SIGNED 31b. NAME OF THE CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

Evelyn T. Pearson

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA- FAR (48 CFR) 53.212

I

15BFA025Q00000014 Page 5 of 49

Channel height system will be 120 inches tall. The system will prevent any trash / debris larger than one half inch from continuing to travel through the sewage system. The system will transfer all trash / debris into a compactor so current staffing will be able to dispose of it properly. As-built drawing (in AutoCAD and two sets of hard copies on ARCH D) and operation manuals (electronically and two hard copies) of the new system will be provided at the completion of the work.The Performance Period shall be within 308 days from the Effective Date of Award (EDOA).

The Mechanically Cleaned Bar Screen System Provided Must Include the Following:

1. Screen to be mechanically cleaned; incline of bar screen will be from five (5°) to fifteen (15°) degrees from vertical.

2. Rakes will approach channel invert from upstream side of screen and rake upward at upstream face with tines between the bars.

3. Screenings will be discharged on downstream side of screen to an auger screw compactor.

4. Framework of screen will be constructed of Grade 304 stainless steel and cross section with a minimum thickness 4mm

(.1575" min.). Various parts fastened by welding or bolting will be braced as necessary to insure a rigid structure. The side frames will be 4mm (.1575" min.) formed to a channel profile. The bottom thickness will be 4mm (.1575" min.). The frame will have support beams with LI-profile thickness of 4mm (.1575" min.) on the front above the maximum water line.

5. The Screen Frame will be supplied in one piece, requiring no field assembly. The Screen Frame will be supplied in

Flanged subassemblies complete with Drive Chains and Rake Bars installed. The Flanged subassemblies will be bolted together onsite during installation.

6. The drive mechanism for the rakes will incorporate a solid shaft constructed of stainless-steel Grade 304.

7. Bolts and nuts will be of Grade 304 stainless steel or other acceptable corrosion resistant material Anchor bolts will be 3/4 "or 5/8 "Grade 304 stainless steel furnished by the installing contractor.

8. Screen bars will be constructed of Grade 304 stainless steel. The bar rack will consist of continuous bars. The dimensions of the bars are: 8mm x 4mm x 40mm (.31" x .15" x 1.57")

9. Round bars will not be used.

10. Bars will be fastened to a debris plate that extends to the point of discharge. Bars will extend a minimum of

6" (150mm) above the maximum water level.

11. The screen will be designed to either be pulled out of the channel. Non-metallic side flaps seal the screen to the channel walls.

12. The screen field will be accurately constructed to give a clear opening of 1 /2" inches [ 12. 7 mm] between the bars.

There will be no space wider than the opening between the bars which would permit passage of larger solids through the screen.

13. Bars will be supported from framework.

14. Debris plate of Grade 304 stainless steel plate (thickness is 4mm(.1575"min.) will extend to the point of discharge.

Debris plate will be true and flat such that a close clearance between the raking tines and the plate can be maintained during the cleaning cycle. The debris plate will be constructed to guarantee a maximum gap between rake bar and debris plate, leading to the discharge chute without interruption.

15. The screen rakes will be designed such that screening will not wrap around the tines or the stationary bars, and not fall back into the sewage flow during the cleaning cycle. Screenings transported to the top of the screen will be discharged positively by means of a scraper mechanism to the discharge chute. A scraper blade made of a combination of synthetic and other material will be provided on the scraper.

16. The multiple rake bar teeth will positively engage with the screen-field bars. The rakes will travel in a continuous circuit from the bottom of the channel, up the bar rack and past the debris plate. The screenings will be scraped off the rake into the discharge chute and dropped into a conveyor, compactor, and into dumpster (Dumpster provided by the facility).

15BFA025Q00000014 Page 9 of 49

SCHEDULE

Hours of operation are from 7:30 am to 3:00 pm, Monday thru Friday with the exception of Federal Holidays. Any deviations from these hours will need to be requested and approved in writing at least three days in advance.

PROGRAM MANAGEMENT

The Contracting Officer Representative (COR) or Facility Manager will provide direction to the contractor which clarifies the scope of work as well as inspection and acceptance of services.

Section 2.3 Special Contract Conditions

Type of Contract: The Government contemplates a single award of an requirements type contract with firm-fixed unit prices resulting from this solicitation. It is anticipated that the contract resulting from this solicitation will be awarded in January 2025. The contractor shall commence full performance services on the Effective Date of Award (EDOA).

Performance Period(s): The Performance Period shall be within 308 days from the Effective Date of Award (EDOA).

Point of Acceptance: The point of acceptance for services is FCC Terre Haute.

Non-Personal Services Information: This service is a contactual arrangement and not a personal appointment. Payment is based on the provison of an end product or the accomplishment of a specific task. The service does not constitute an employer/employee relationship. The contractor will not be subject to Government supervision, except for security related matters. However, contractor performance shall be monitored. The contractor shall attend all training required by the Bureau of Prisons for contract workers. The contractor will not be permitted to attend istitution meetings, staff recalls or Government training sessions for institution staff.

Reviews: The Contracting Officer or designee is authorized to review by on-site survey, review ofrecords, or by any other reasonable manner, the quality of supplies rendered under this contract. All records shall be subject to review by the Contracting Officer or other representative of the BOP. Payments will be denied when such service does not support the charges or if the service is deemed not necessary or appropriate. Such determinations may be made by the Contracting Officer or Contracting Officer Representative (COR), whichever is appropriate. All records shall be subject to review by the Contracting Officer or other delegated representatives of the

BOP.

Contracting Officer Responsibility: Authority to negotiate changes in the terms, conditions, or amounts cited in this contract is reserved to the Contracting Officer. This responsibility may be delegated to an Administrative Contracting Officer by the Contracting

Officer.

Contract Administration Office (CAO): The Contracting Office at FCC Terre Haute is assigned to be the CAO for a resultant contract. This assignment carries with it the authority to perform all normal contract administration functions as listed in FAR

42.302(a), items 1 through 71; to the extent those functions apply to this contract. This assignment also includes delegation of authority to perform functions specified in FAR 42.302(b ), items 1 through 11.

Ordering Official: Individual delivery orders may be issued only by the Contracting Officer, Administrative Contracting Officer, or an ordering official for FCC Terra Haute with an appropriate certificate of appointment. Each delivery order will identify the services schedule for that period. Delivery orders can be issued orally, by facsimile, mail, or electronic commerce methods. Delivery orders will take the form ofan OF-347 or SF-1449.

Security and Investigative Requirements:

The employees of the contractor entering the institution may be required to meet certain security requirements prior to entering the institution. Primary concerns are the amount of contact that may occur between the contractor and his/her employees with the inmate population during the performance of the contract. Contract employees are allowed access to the institution at the sole discretion of the CEO of the institution. The program manager at FCC Terre Haute is responsible for conducting the appropriate law enforcement check on all contractor staff that may need access inside the prison facility. The following investigative procedure will be performed:

(1) National Crime Information Center (NCIC) check;

(2) Declaration of Federal Employment (OF-306);

(3) FD-258 (fingerprint check);

15BFA025Q00000014 Page 10 of 49

(4) Law Enforcement Agency checks;

( 5) Vouchering of Employers;

( 6) Employment Resume;

(7) Completed Contractor Pre-employment Questionnaire;

(8) Release of Information;

(9) Questionnaire for Sensitive Positions (SF-85 for Low Risk, SF-85P for above low risk);

(10) Credit Check, if applicable;

(11) Urinalysis, if applicable.

Quoters should also note that BPA clause 52.24-403-70, Notice of Contractor Personnel Security Requirements (Oct 2005) requires that contractor personnel have a "favorable credit report." Quoters are strongly encouraged to pre-screen potential candidates for credit issues before submitting the candidate to FCC Terre Haute. By submitting a quote for service, the contractor and its employees agree to complete the required documents and undergo the listed procedures. An individual who does not pass the security clearance will be unable to enter the Bureau facility. Any individual employed by the contractor who is deemed not suitable by the

Bureau requirements will not be granted access to perform services under the contract. This is a condition of the contract. Finally, the contractor shall be in compliance with 8 CFR 274a regarding employment of aliens.

Schedule oflnsurance: In accordance with FAR 52.228-5 and 28.307-2, (a) Workers' compensation and employer's liability.

Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statues, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage ofat least $100.000 shall be required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers. (See 28.305(c) for treatment of contracts subject to the Defense Base Act.)

(b) General liability. (1) The Contracting Officer shall require Bodily Injury Liability Insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence. (2) Property Damage Liability Insurance shall be required only in special circumstances as determined by the agency.

(c) Automobile liability. The Contracting Officer shall require automobile liability insurance written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

Services Contract Labor Standards Wage Determination: the applicable Wage Determination for this requirement is

WD 2015-4801, Revision 25, dated 7/22/2024. The current revision of the Wage Determination is provided as Attachment IL Orders placed against the contract will be subject to the version of the Wage Determination in effect at the time each Delivery/Task Order is issued.

Attachment I

BUSINESS MANAGEMENT QUESTIONNAIRE

A. List of last three contracts awarded to your firm which is of a related nature, indicating for each the following:

1. Customer & Address: _____________________________________________________

(a.) (Phone):____________________________________________________________ (b.) Contract Number: ____________________________________________________

(c.) Person to Contact:_____________________________________________________ (d.) (Phone):_____________________________________________________________

(e.) Type of Work: ___________________________________________________ (f.) Amount of Contract:____________________________________________________

(g) Contract Status: [ ] Active [ ] Complete

2. Customer & Address: _____________________________________________________

(c.) Person to Contact:_____________________________________________________ (d.) (Phone):_____________________________________________________________

(e.) Type of Work: ___________________________________________________ (f.) Amount of Contract:____________________________________________________

(g) Contract Status: [ ] Active [ ] Complete

3. Customer & Address: _____________________________________________________

(c.) Person to Contact:_____________________________________________________ (d.) (Phone):_____________________________________________________________

(e.) Type of Work: ___________________________________________________ (f.) Amount of Contract:____________________________________________________

(g) Contract Status: [ ] Active [ ] Complete

B. (a). Bank Reference & Address: _______________________________________

(b). Person to Contact:________________________________________________ Phone:_____________________________________________

Contractor’s Name/Address/City/State/Zip (please print or type)

Point of Contact/Title:______________________________________ Telephone Number:________________________________________ Fax Number:_____________________________________________ E-mail:__________________________________________________ DUNS Number:___________________________________________ Tax Identification #:________________________________________

Attachment II