Amendment 15BFA025B00000045 0001 FCI Cumberland.pdf

15BFA025B00000045/0001 Page 1 of 65

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE PAGE OF PAGES

1 65

2. AMENDMENT/MODIFICATION NUMBER

3. EFFECTIVE DATE

10/28/2025

4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

25Z1AE4

15B107CODE

Federal Bureau of Prisons FCI Cumberland

14601 BURBRIDGE RD SE

Cumberland, MD 21502

6. ISSUED BY CODE7. ADMINISTERED BY (If other than Item 6)

9A. AMENDMENT OF SOLICITATION NUMBER

15BFA025B00000045

CODE FACILITY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, country, state and ZIP Code) (X)

X 9B. DATED (SEE ITEM 11)

10/01/2025

10A. MODIFICATION OF CONTRACT/ORDER

NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X XThe above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing items 8 and 15, and returning ____copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

ORDER NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return _______ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

AMENDMENT 0001 IS AS FOLLOWS:

A. Incorporate Site Visit Sign in Sheet and Meeting Minutes (See Attached, 7 Pages).

B. Addendum #1 to the Statement of Work (See Attached, 3 pages) C. Addendum to Drawings to include:Architect & Mechanical Drawings, Lightning Protection Drawings, and Photos with Core Sample (See Attached, 38 pages) D. Incorporate Questions and Answers from Site Visit (See Attached, 16 Pages)

No other changes at this time THIS AMENDMENT EXTENDS THE SOLICITATION CLOSING DATE/TIME TO: 11/12/2025 - 14:00 CT US/Central

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Kimberly Johnson Contract Specialist

(Signature of person authorized to sign)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED

By (Signature of Contracting Officer)

16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243

FCI CUMBERLAND

PROJECT # 25Z1AE4

REPLACE ROOFS

ADDENDUM #1 TO STATEMENT OF WORK

The Following clarifications and additions are made to the Statement of Work:

1) CHANGE-PAGE 7- 1.6 INSULATION:

a. 1.6.2- Utilize appropriate adhesives to fasten the first layer of

ISO to the metal decking ensuring the steel deck is clean, dry, and free of dust, debris, rust and oil. Install polyisocyanurate (ISO) insulation boards in the wet adhesive immediately after application, ensuring complete and continuous contact with the foam adhesive. Apply pressure to the insulation boards to ensure a uniform bond while the adhesive cures. Butt all insulation joints tightly together. The surface must be properly prepared for adhesive application according to the manufacturer's published requirements. Fully adhere the second layer of ISO insulation per manufacturer specifications.

b. 1.6.4- Secure the fiberboard with appropriate adhesives as per roofing system specifications

c. 1.6.6- Design slopes that shall ensure proper drainage. Provide crickets or saddles in areas where it is necessary to improve drainage around penetrations or low spots. All boards must be tightly butted, and gaps greater than 1/8” must be filled with insulation material or approved sealant.

2) New Work Item-Adhesives

a. Low-Rise Foam Insulation Adhesive: A two-component, 1:1 ratio, low-rise polyurethane foam adhesive. The product must be specifically designed and FM-approved for bonding polyisocyanurate insulation to a structural steel deck for a wind uplift rating of 120 mph or greater. It must be VOC compliant and solvent-free.

b. Basis of Design: GAF OlyBond500 Adhesive Canisters, Carlisle FAST Adhesive, or approved equal.

c. Performance Requirements for "Or Equal" Products: Any proposed "equal" product must meet the following salient characteristics:

d. Composition: Two-component, low-rise polyurethane foam.

e. Application: Must be applied via canister, cartridge, or approved drum system.

f. Wind Uplift Resistance: Must be Factory Mutual (FM) approved for use in a roofing system that achieves a minimum 120 mph wind

JOSEPH

FISHER

Digitally signed by

JOSEPH FISHER

Date: 2025.10.24 18:26:05 -04'00' uplift resistance on FCI/FPC Cumberland’s steel decking.

g. Cure Time: Must set within minutes and achieve full cure rapidly to minimize exposure to weather.

h. VOC Content: Must meet or exceed all local and federal VOC regulations.

i. Substrate Compatibility: Must be compatible with both the polyisocyanurate insulation facers and a bare, clean steel deck.

j. Surface Preparation-Ensure the steel deck is clean, dry, and free of dust, debris, rust and oil. The surface must be properly prepared for adhesive application according to the manufacturer's published requirements.

k. Adhesive Application-Apply the two-component low-rise foam adhesive to the prepared steel deck surface in the pattern and spacing specified by the manufacturer's FM-approved assembly guidelines to achieve the 120 mph wind rating. Apply the adhesive according to the manufacturer's specifications for ambient and substrate temperature conditions.

l. Insulation Installation- Install polyisocyanurate (ISO) insulation boards in the wet adhesive immediately after application, ensuring complete and continuous contact with the foam adhesive. Apply pressure to the insulation boards to ensure a uniform bond while the adhesive cures. Butt all insulation joints tightly together. Contractors must follow the manufacturer’s published installation guidelines to ensure compliance and warranty coverage

3) NEW WORK-ROOF DRAINS

a. The existing roof drains shall remain in place and are not required to be replaced as part of the base scope of work. If any roof drains are found to be damaged, or otherwise non-functional during the course of the Work. The Contractor shall notify the Contracting Officer’s Representative (COR) for approval prior to any replacement. All replaced roof drains shall conform to the specifications outlined in the contract documents.

b. Every overflow drain and/or roof drain should be retrofitted with all new rings and dome kits.

4)CHANGE- Page 14 - 2.3 SCHEDULE

a. 2.3.1- Work hours for the FCI Admin building and all the FPC buildings will be 6:00 AM - 3:30 PM. Monday- Friday excluding weekends and federal holidays. Any work required to be completed at any other time than noted above must be requested in writing to the COR five (5) working days prior to the start of the work. In the event of any equipment being replaced that would result in downtime of the normal orderly running of the institution, alternate work hours may be authorized in accordance with the time frame stated above.

b. Work hours for the Inside FCI buildings will be 6:00 AM - 2:45 PM. Monday- Friday excluding weekends and federal holidays. Any work required to be completed at any other time than noted above must be requested in writing to the COR five (5) working days prior to the start of the work. In the event of any equipment being replaced that would result in downtime of the normal orderly running of the institution, alternate work hours may be authorized in accordance with the time frame stated above.

FCI ADMIN

BUILDING

CAMP EDUCATION

CAMP FOOD

SERVICE

CAMP LAUNDRY

CAMP HOUSING

(P UNIT)

FCI FOOD SERVICE

FCI SUNKEN MECH

ROOM

FCI FOOD SERVICE

FCI RELIGIOUS

SERVICES

FCI PSYCHOLOGY

SERVICES/EDUC

FCI VO TECH

FCI HOUSING UNIT

CORE SAMPLE

FCI CUMBERLAND REPLACE ROOFS

PROJECT # 25Z1AE4 QUESTIONS AND ANSWERS SITE VISIT

SOLICITATON #15BFA025B00000045

SUBMITTED BY RBT ROOFING

1. In regard to roof insulation and cover board installation, can the coverboard be gang fastened through all layers instead of fastening the first layer? Insulation spec section 1.6 reads that the first layer is to be mechanically fastened, and second layer adhered, it then states the fiberboard can be mechanically attached or adhered. Typically, the cover board would then be adhered after that. Is the intent to fasten through all layers or does FCI want the first layer of Poly-Iso insulation mechanically attached for certain?

Clarification: The Statement of Work details that you follow the manufacturer’s recommendation for fastening. This question is very specific to your provided material. Please refer to the SOW, Page 7 Section 1.6

2. Can you please provide photos of the existing roofs. As many photos as possible of units, model numbers, etc. would be very helpful.

Change: Reference provided photographs

3. Can you please provide core samples or existing thicknesses of roofs? A 3” core was observed on the site visit and was explained to attendees this was the thickness for all roofs, just need to clarify. This information will be needed for multiple bidding purposes.

Clarification: A core sample was provided at site visit. Pictures with scaling ruler will be provided.

To our knowledge this is consistent with all the rooves at FCI and FPC Cumberland

4. Is this project Tax Exempt?

Clarification: See Solicitation 15BFA025B00000045, page 4: The successful contractor shall be responsible for all applicable federal, state, and local taxes. No tax exemption certification will be issued by the Federal Bureau of Prisons.

5. Are all existing roof decks steel decks?

Clarification: Yes, all the decking is steel decking

JOSEPH

FISHER

Digitally signed by

JOSEPH FISHER

Date: 2025.10.24 18:28:54 -04'00'

6. Do all roofs have existing deck slopes? The specs mention in 1.6.6 that a ¼” per ft minimum design slope is required. This info will be needed for determining tapered insulation etc. The project drawings lead us to believe there is slope in all decks and just tapered crickets and saddles will be needed from our understanding. Please advise if fully tapered insulation will be required to meet this minimum or if the current deck slopes meet requirements?

Change: See the provided architectural drawing file titled ARCH&MECH Drawing.

for slope of steel decks and the locations where the insulation is tapered.

7. If all decks have a slope, what is the existing slope?

Change: See provided file titled ARCH&MECH Drawing for slope of steel decks and the locations where the insulation is tapered.

8. Are new premanufactured steel curbs required for all existing HVAC units? Or will field fabricated wood blocking suffice for extending curbs that are in good condition? Furthermore, please provide locations, size, & dimensions for all curbs that will need to be replaced if premanufactured curbs are required.

Clarification: Please refer to the SOW, Page 9 Section 1.9.1. It states “Remove/replace and or fabricate” field fabrication is an acceptable method. Also reference the SOW, Page 11 section 1.12.

9. There were some large HVAC units with extensive ductwork observed on site. Some of them lead into the building walls. These curbs are in good condition and high enough to meet manufacturer’s requirements even after extending the roof by 3 inches. We highly recommend not replacing curbs on these units because that will not only shut down unnecessary heating/cooling as well as increase the pricing substantially with cranes being needed, disconnects, etc. on the project when it’s not necessary for a new watertight roof.

Clarification: Please refer to the SOW, Page 9 Section 1.9 for guidance. Specifically 1.9.4

10. Can existing HVAC unit sizes and model numbers be provided? This information will be needed for HVAC subcontractors to provide accurate pricing for any disconnects etc.

Change: Multiple food service HVAC unit ID tags are included in the file titled Roof Pre Bid Visit 10-15-25 with core sample.

11. What special personnel is required on the project? Full time Site Safety Health Officer only?

Clarification: Please refer to the SOW, Page 12, Section 2.0.2, 2.0.3. Contractors are to adhere to page 16, section 4.0.2 as well as page 17 section 5.0.3 and 5.0.4.

12. Will mobile field offices be required or allowed?

Clarification: No, they will not be authorized.

13. Will storage containers be allowed on site?

Clarification: Please refer to the SOW, Page 5 Section 1.3.3 The contractor is responsible for the removal of their property to include demo material. Dumpsters will be authorized by FBOP and will abide by their entry and exit procedures and policies. Please refer to the SOW, Page 14 section 2.4.3

14. Overflow drains were observed on site with every existing roof drain with no drain basket. Would FBOP like new ring and dome kits or retrofit roof drains for these? Furthermore, are existing domes to be replaced with new ring & domes or left as is?

Change: Refer to Addendum #1 section 3 NEW WORK-ROOF DRAINS section b.

SUBMITTED BY HITE ROOFING

1. What Roofing Manufacturer’s are approved to use for the roofing materials?

Clarification: It is the contractor’s responsibility to select and provide materials that adhere to the

SOW.

2. If there is conduit run to the underside or on top of the existing metal deck, we will need to have access to all of the buildings to remove ceiling tiles and map out the conduit in order to miss hitting it with fasteners when fastening the roof insulation. Will this be able to be accommodated daily?

Clarification: Please refer to the SOW, Page 14, section 2.3. Any unordinary access needed can be requested with submittals outlined on page 13 in section 2.1. Understand there are restricted areas that may take more clearance approval.

Change: This issue should be minimal with the Change in Addendum #1 section 1 Change Page7 –

1.6.2. Mechanical fasteners are no longer the primary anchor of the roofing material.

3. Do we need to include any unit pricing for this Solicitation? Metal Deck Replacement? Roof Drain Replacement? Lightning Protection Components?

Clarification: This is a sealed bid. All pricing shall be included in the bid submission in one lump sum.

4. Are all Roof Areas to receive full tapered insulation systems to ensure ¼” pf slope? If not, can you please provide structural drawings to see which roofs already have sloping roof decks?

Change: All slope must be adequate to allow proper drainage. See provided appropriate architectural drawings within the file titled ARCH&MECH Drawing for the slope of decking and insulation.

5. I want to confirm that the minimum starting thickness of insulation is 5.2” (R-30 minimum) is correct?

Clarification: Yes, Please refer to the SOW, Page 7, section 1.6.1.

6. The Drawings provided with the Solicitation have been compressed to 8 x 11 size drawings. We will need the original size drawings for the scale on the drawing to be correct. Can these be provided?

Clarification: Yes, a scanned PDF copy of the as-built drawings can be provided.

7. Can you provide the Remaining Architectural Drawings to look at the details called out on the Roof Plans?

Change: All available architectural drawings are attached

8. Metal Siding may need to be altered on some of the roof areas to incorporate height of new insulation, should we include a unit price for siding if siding will need to replaced?

Clarification: Unit pricing is not authorized. Include these details in your estimate.

9. Can Mechanical Roof Plans be provided for each roof that may show the existing RTU units and curb layout?

Change: Yes, the mechanical drawing file titled ARCH&MECH Drawing has been provided but be aware there are roof-top units not included in our drawings. Refer to the photograph file titled Roof Pre Bid Visit 10-15-25 with core sample .

SUBMITTED BY CAPITAL TRADES

1. Must all workers be a United State citizens? Can the workers be legal to work in the United State ex.

Green Card, Work Visa, Resident Card, or other legal documentation.

Clarification: Please refer to the SOW, Page 16, section 4.0.2

2. Does the FBOP have a preferred roof manufacture to be used?

Clarification: No, It is imperative that the material meet the standards set forth in the SOW and coincide with the proper warranty guidelines.

3. Can the FBOP supply roof detailed drawing of the existing conditions?

Change: All available architectural drawings have been provided in the file labeled architectural drawings.

4. Demolition 1.3.1 Is a lighting protection layout of all flat roof available.

Change: All available drawings have been provided in the file labeled Lightning Protection Drawings.

5. Are there existing conduits ran in the existing roofing system?

Clarification: Please refer to the SOW, Page 6, section 1.4.5.

6. Steel Decking Replacement 1.4.1 The existing deck will have holes from the existing insulation fasteners. Will these holes need repair or cause the deck to be recovered and/or replaced?

Clarification: Existing fastener holes are acceptable as long as they do not affect the contractors ability to meet the requirements set forth in the SOW and do not void the required warranties.

7. Steel Decking Replacement 1.4.2 Since rusted steel decking can not be determined before bid date and roof removal. Can the FBOP provide a square foot allowance to be put in roof cost?

Change: Yes, Factor 10% repairs into your estimate. Refer to addendum number 1 Section 2 letter j.

8. Steel Decking Replacement 1.4.5 To conduct a layout of existing ceiling conduits will be almost impossible. Can an alternate roof system be provided with a vapor barrier adhered directly to the existing decking and the use an insulation adhesive to attach all insulation?

Change: We will be utilizing an adhesive system for the application of the roof. Reference Addendum number 1.

9. Do all the existing roof areas have structural slope in the metal decking?

Clarification: Reference provided architectural drawings attached in the file labeled Architectural Drawings.

10. Walkway Pads 1.8 Can the FBOP provide a walkway pad layout? No walkway pads are marked on the plans.

Clarification: Reference SOW page 8 and 9 section 1.8.3.

11. HVAC Curb Installation 1.91. When the existing HVAC curbs meet the manufactures flashing heights, will the HVAC curbs still need replace with new HVAC curbs?

Clarification: Reference SOW Page 9 section 1.9

12. The existing duct wrapping has a secondary metal cap over them. Will this metal cap need to be reinstalled? If it is can the existing be reused or new metal to be fabricated?

Clarification: Utilize new metal cap

13. If any razor wire is connected existing roof conditions, will FBOP have it removed or reallocated?

Clarification: FBOP staff will remove any razor wire needed

14. Can FBOP provide a storm drain or any other utilities buried underground?

Clarification: All applicable architectural drawings have been provided.

15. Will FBOP remove or relocate all cameras attached to existing roof conditions?

Clarification: FBOP will handle all removal/reinstallation of cameras, security devices, or mass notification equipment currently attached to the existing roof system or roof-mounted structures when submitted as request 7 working days prior to contractors working in specific area.

16. Can another site visit be set for other trades that may need to see existing conditions? Ex. Lightning Protection, Razor Wire

Clarification: Another site visit will not be scheduled at this time.

SUBMITTED BY CYE ENTERPRISES

1. What is the current composition and thickness of each roof area?

Change: Core sample photographs have been provided in the file titled Roof Pre Bid Visit 10-15-25 with core sample.

2. Is there slope in the existing deck? If so, what is the slope ratio?

Change: Reference the provided architectural drawings in the file labeled Architectural Drawings.

3. Please confirm that the roof to the south of the gym is not to be included.

Clarification: FCI UNICOR Bldg. 2H is not being replaced

4. Can a single person fulfill the role of quality control/superintendent/safety?

Clarification: Yes, a competent and qualified person can assume all 3 roles.

5. Please provide photos of the roofs, including details of the roof penetrations.

Change: Reference the file titled Roof Pre Bid Visit 10-15-25 with core sample.

6. Should all curbs with rooftop units be replaced?

Clarification: Yes, reference SOW page 9 section 1.9.1

SUBMITTED BY MCKENZIE CONSTRUCTION

1. Do the Superintendent, SSHO and QC Manager need to be 3 separate individuals?

Clarification: Yes, a competent and qualified person can assume all 3 roles

2. Are there any phasing requirements?

Clarification: FBOP would like to begin at the FCI Admin building then move to the FPC. Saving the Inside FCI for later. No phasing is required.

3. If the building remains occupied, how many people will be in the building?

Clarification: Buildings will not be evacuated for construction.

4. Are there any temporary heating/cooling requirements?

Clarification: There are no inside temperatures required to be maintained by the contractor.

5. Can the period of performance be extended after award once the material/equipment lead times are confirmed due to current market conditions for the equipment for this project?

Clarification: It is on a case-by-case basis. If it comes up, a submittal request will have to be made with supporting documentation.

6. Please provide the site visit attendee sign-in sheet.

Clarification: A copy of the sign-in-sheet and meeting minutes will be included in the Solicitation 15BFA025B00000045 Amendment 0001.

7. Please provide photos of the job site and existing conditions.

Change: Reference the photograph file that has been provided. Photo file is labeled Roof Pre Bid Visit 10-15-25 with core sample.

8. Is this project tax exempt?

Clarification: See Solicitation 15BFA025B00000045, page 4: Note: The successful contractor shall be responsible for all applicable federal, state, and local taxes. No tax exemption certification will be issued by the Federal Bureau of Prisons

9. Rooftop Equipment Quantities: SOW §1.7.5 states the contractor will be responsible for removing and reinstalling all equipment on the roof to properly install the roof and reinstall to current codes and standards. Please provide a count or schedule of rooftop equipment (HVAC units, exhaust fans, conduit supports, vents, and other appurtenances) per roof area.

If a schedule is unavailable, please issue a roof plan or table identifying the total number of rooftop penetrations and equipment assemblies to be addressed for each building.

Change: Please reference provided mechanical drawings in file ARCH&MECH Drawing and Roof Pre Bid Visit 10-15-25 with core sample.

10. HVAC Curb Quantities and Heights: SOW §1.9 requires removal, replacement, and/or fabrication of all HVAC curbs to match the new roof height and slope. Please confirm the number of existing HVAC curbs per roof area and the expected height adjustment range for bidding purposes. If this information cannot be derived from as-builts, please provide a quantity basis (e.g., total number per roof section) so all bidders carry consistent coverage.

Change: Please reference provided mechanical drawings in file ARCH&MECH Drawing File. Also reference Photo file labeled Roof Pre Bid Visit 10-15-25 with core sample.

11. Lightning Protection Layout and Testing: SOW §§1.3.1 and 1.5.1–1.5.7 require complete removal, reinstallation, and testing of the lightning protection system in accordance with NFPA 780 and UL 96A. Please confirm whether existing lightning protection drawings or layout diagrams will be provided showing air terminal and down-conductor locations. If not, please clarify whether the contractor is expected to perform a full layout survey and re-certification test, and identify whether to carry a defined number of connection points or linear footage of conductor for bidding.

Change: Reference provided drawing file labeled Lightning Protection drawings.

12. Roof Drain and Overflow Quantities: SOW §§1.4.11 and 1.8 reference roof drains and overflow drains but do not indicate quantities. Please provide the total number and type (primary vs. overflow) of drains per roof area, or confirm the required basis for bidding (e.g., one drain per X square feet of roof area). If retrofit inserts are acceptable, please confirm that approach for uniform pricing across bidders.

Change: Reference provided drawing file titled 10. Cumberland Roof Drawings. Also reference Addendum number 1 section 3 NEW WORK-ROOF DRAINS.

13. Roof Penetration Boot Quantities: SOW §1.10 requires new TPO-compatible boots and weatherproof heads for all plumbing, electrical, and ventilation penetrations. Please confirm the total number of roof penetrations requiring new TPO boots and weatherproof heads per building. If exact counts are unavailable, please issue an estimated total per roof section so all bidders carry the same basis.

Change: Please reference provided mechanical drawings in file ARCH&MECH Drawing File.

Also reference Photo file labeled Roof Pre Bid Visit 10-15-25 with core sample.

14. SOW §1.12 defines rough framing, nailers, and blocking requirements but does not specify locations or linear footage. Please confirm whether rough framing is limited to replacement in kind or required at all roof edges and penetrations. If replacement is to be bid on an allowance basis, provide the total linear footage or percentage of roof perimeter to include in the base bid so all bidders carry consistent coverage.

Change: Factor 10% repairs/replacements into your estimate. Rough framing fabrication may be utilized in the repair of damaged or degraded wooden roof infrastructure.

15. Roof Deck Preparation / Rust Treatment Quantities: SOW §1.4.2 requires surface rust removal and primer or galvanized spray on affected steel decking. Please confirm the assumed percentage or square footage of roof deck to be treated for rust/oxidation for pricing purposes (e.g., 5%, 10%, or full surface). Without this, bidders will carry inconsistent assumptions.

Change: Factor repairs into your estimate. Refer to addendum number 1 section 1 and section 2 letter j.

16. Existing Conduit Layout / As-Built Verification: SOW §1.4.5 requires a layout of all existing conduits on the existing ceiling to prevent fastener penetration. Please confirm whether as-built drawings or existing electrical/mechanical ceiling plans will be provided showing conduit routing beneath the roof deck. If as-builts are unavailable, will the Government provide access for a pre-construction interior inspection following award to perform this verification? Alternatively, please provide an assumed linear footage or percentage of deck area to be scanned or inspected for pricing consistency.

Clarification: Please refer to the SOW, Page 14, section 2.3. Any unordinary access needed can be requested with submittals outlined on page 13 in section 2.1. Understand there are restricted areas that may take more clearance approval.

Change: This issue should be minimal with the Change in Addendum #1 section 1 Change Page7 –

1.6.2. Mechanical fasteners are no longer the primary anchor of the roofing material.

17. Permanent Fall Protection Systems: The SOW (§1.9 and §1.12) makes no mention of permanent fall protection or tie-off anchors. Please confirm that only temporary fall-protection systems are required for the duration of construction, and no permanent systems are to be furnished under this contract.

Clarification: Temporary fall protection is acceptable.

18. Walkway Pad Quantities and Layout Basis: SOW §1.8 requires installation of new TPO-compatible walk pads in high-traffic and perimeter areas but provides no quantities or layout.

Please provide a roof plan indicating walkway pad locations and extents or issue a total linear footage requirement per roof area. If no layout will be provided, confirm a standard assumption (e.g., 100 linear feet per 10,000 SF of roof) so all bidders carry consistent coverage.

Clarification: Reference SOW page 8 and 9 section 1.8.3.

Change: Please reference provided mechanical drawings in file ARCH&MECH Drawing File. Also reference Photo file labeled Roof Pre-Bid Visit 10-15-25 with core sample.

19. Roof Warranty Requirements: SOW §1.7.1 requires a certified roof system per ASTM D6878 but does not define the warranty type or term. Please confirm the required warranty duration and coverage (e.g., 20-year full system warranty, including materials, labor, and flashings) to ensure all bidders carry the same manufacturer certification requirements.

Clarification: Reference Statement of Work page 18, section 8.0.

20. Roof Drainage Slope / Tapered Insulation: SOW §1.6.6 specifies a ¼" per foot slope achieved through insulation and crickets but does not clarify whether full tapered insulation is required throughout. Please confirm if bidders are to assume full-roof tapered insulation systems for all roof areas, or only localized crickets at drains and low points.

Change: Yes, decking is sloped per drawing provided. reference provided mechanical drawings in file ARCH&MECH Drawing File. Sloping should be provided to provide adequate draining

21. As-Built Access and Verification Prior to Bidding: Several SOW sections (1.4.5, 1.7.5, 1.9, 1.10) reference existing conditions that cannot be verified without interior or concealed access. Please confirm whether interior access was intended to be provided during the pre-bid site visit, and if not, whether a second inspection opportunity will be granted prior to proposal submission or after award. If no additional access or as-builts are to be provided, please define the expected basis of measurement for concealed work (decking, curbs, conduits, penetrations, etc.) to ensure all bidders carry uniform coverage.

Clarification: The pre bid meeting went to each area and all that attended said they had seen all they needed to see. There were interior visits during the Prebid visit. Submittals for site entry may be submitted after award for interior conduit mapping if that is the general inquiry purpose.

22. The solicitation and SOW reference multiple elements involving coordination with mechanical, plumbing, and electrical systems (e.g., SOW §§ 1.4.5, 1.7.5, 1.9, and 1.10), yet no corresponding MEP drawings, schedules, or specifications appear to be included in the solicitation package. Question: Please confirm whether any existing mechanical, plumbing, or electrical record drawings or additional design information will be issued to define the quantities and locations of roof drains, HVAC curbs, conduit penetrations, and other related components that interface with the new roof system.

Change: Reference provided mechanical drawings in file ARCH&MECH Drawing File.

23. If no such documents are available, please confirm the intended bidding basis for these systems (e.g., assume quantities established through RFI responses or handle as directed under FAR 52.236-2 Differing Site Conditions).

24. The Statement of Work requires compliance with OSHA 29 CFR 1926/1910 and 40 CFR 761 regarding hazardous materials but does not specify whether a pre-demolition asbestos, lead, or other hazardous materials survey has been completed or will be provided by the Government. Please confirm whether:

A pre-demolition hazardous materials survey has been performed by the Government and whether any known asbestos-containing or lead-based materials are present within the existing roof assembly; and The Contractor is required to perform any independent sampling or survey prior to removal of existing roof materials.

Clarification: There is no asbestos within the confines of institutional property. There shouldn’t be any lead present in the EPDM roofing or curbing. No repairs have been made since construction have utilized lead.

25. Reference: SOW §1.9 “HVAC Curb Installation” and Drawings 30.50–30.65. Existing roof insulation thicknesses and curb heights are not shown. The new roof system includes R-30 polyisocyanurate insulation and ½″ cover board, which will raise finished roof elevations approximately 6″. Please confirm whether:

A) The contractor shall assume all HVAC curbs are to be replaced or raised to achieve minimum code clearance (8″ above finished roof), or B) Only curbs that fail to meet required heights or manufacturer standards are to be replaced.

C) Additionally, please confirm whether curb adapters or curb extensions are an acceptable method of compliance, and if so, confirm that existing rooftop equipment will need to be temporarily removed and reinstalled to accommodate installation and proper TPO flashing integration.

Clarification:

A. Reference SOW page 9 section 1.9.1 and 1.9.2

B. Reference SOW page 9 Section 1.9.1

C. If you need to do this to meet the 1.9.1 standard on SOW page 9 of “Remove/replace and or fabricate all HVAC curbs” then yes.

26. The Statement of Work references maintaining roof slope and drainage (SOW §1.6.5–1.6.6) and cutting drain openings in new decking (SOW §1.4.11), but the documents do not specify whether existing roof drain assemblies are to be replaced. No Division 22 (Plumbing) scope or drain details are provided in the drawings.

Please confirm whether replacement of existing roof drains is required under this contract.

If no, please confirm the contractor is to reuse and reflash existing roof drains in place.

If yes, please confirm whether retrofit insert drains are acceptable in lieu of full “like-for-like” drain replacement and leader tie-in, provided they meet manufacturer and code requirements for watertight performance.

Change: Every overflow drain and/or roof drain should be retrofitted with all new ring and dome kits.

Reference Addendum number 1 Section 3 NEW WORK-ROOF DRAINS.

27. Reference: SOW §1.3.1 – Demolition. The SOW requires removal of the existing EPDM roofing system down to the structural deck and states that all removed materials “shall become the property of the Contractor,” but it does not specify whether the contractor must sort, categorize, or retain any materials for Government review or salvage. Please confirm whether the contractor is required to remove, categorize, and store existing roof components for Government inspection or re-use, or if all materials may be disposed of in accordance with applicable regulations and the SOW.

Clarification: Once removed the EPDM roofing material and insulation is the property of the contractor. The FBOP is expecting that the removed mechanical equipment/infrastructure be replaced with existing or new.

28. Will the Government accept Conklin’s PVC (Flexion) roof system as an equivalent to the specified 80-mil TPO roofing system? Conklin’s PVC (Flexion) offers a 25-year warranty but is only 0.061 mil thick. Please confirm whether this product would be considered an acceptable alternate or “approved equal.”

Clarification: The material utilized must meet the standards set forth in the SOW. Reference SOW page 7 section 1.7.1.

29. SOW Item 1.3.1 and 1.5.1–1.5.7 – Confirm whether the original lightning protection layout will be provided. If not, confirm that reinstallation will be based on field conditions and treated as a differing site condition under FAR 36.502 if conflicts arise.

Change: Reference the provided Lightning Protection Drawing file.

30. SOW Item 1.3.5 – Confirm that any repairs to metal decking discovered by FBOP following removal of existing roofing will be addressed under the Differing Site Conditions clause

(FAR 36.502).

Clarification: Factor 10% metal deck replacement repairs into your estimate. Once that 10% quota is met FAR 36.502 will be utilized.

31. SOW Item 1.3.5 – Confirm that any unsatisfactory conditions discovered during examination of frame support will be treated as latent site conditions under FAR 36.502.

Clarification: Yes, unseen and not reasonably discoverable unsatisfactory conditions in a frame support can be treated as a latent or unforeseen site condition under FAR 36.502.

32. SOW Item 1.4.2 – Provide a quantified bidding allowance for steel decking requiring rust or oxidation removal or confirm that discovery of rusted steel will be handled under FAR 36.502.

Change: Reference Addendum number 1 Section 1 and 2.

33. SOW Item 1.4.5 – Confirm whether existing conduit layout will be provided or if contractor must field-map prior to fastener installation.

Clarification: Field map prior to installation.

Change: This problem should be negligible with the change of the fastening system.

34. SOW Item 1.4.5 – Clarify if discovery of undocumented conduit will be treated under FAR

36.502.

Clarification: Access to areas for the purpose of field mapping will be available upon request. Change orders will not be authorized for preventable destruction of government property.

35. SOW Item 1.4.6 – Confirm that repairs to damage caused by fasteners or roof installation applies only to new damage resulting from work performed under this contract.

Clarification: Contractor is liable for new damages resulting from their work performed under this contract.

36. SOW Item 1.4.6 – Confirm that the contractor is not responsible for repairing damage caused by previous roofing installations.

Clarification: Contractor is not liable for damage caused by previous roof installations.

37. SOW Item 1.4.6 – Confirm that any required repairs caused by fasteners or roof installation performed by others will be addressed under FAR 36.502.

Clarification: Any required repairs not caused by or resulting from the work contracted in this solicitation are the responsibility of the FBOP.

Clarification: existing fastener holes are acceptable if they do not affect the contractor’s ability to meet the requirements set forth in the SOW and do not void the required warranties.

38. SOW Item 1.7.5 – Confirm the quantity, size, and location of “all” rooftop equipment to be removed and reinstalled. Provide a schedule or drawing reference to ensure bid parity.

Change: Reference the drawings provided and pictures

39. SOW Item 1.7.5 – If rooftop equipment includes mechanical systems servicing the building, provide as-built drawings in accordance with FAR 36.521 to identify any temporary unit requirements.

Clarification: Temporary units will not be necessary

40. SOW Item 1.7.6–1.7.7 – Confirm the total number, type, and location of roof penetrations requiring flashing.

41. SOW Item 1.7.6–1.7.7 – Provide drawings or schedules notating roof penetrations in accordance with FAR 36.521 to ensure bid parity.

Change: Reference the drawings provided and pictures

42. SOW Item 1.9.1–1.9.4 – Confirm whether ductwork insulation is currently TPO-wrapped or if contractor must fabricate new wrap.

Clarification: All exposed duct work in question is not wrapped in TPO.

43. SOW Item 1.10.3 – Clarify if discovery of undocumented penetrations will be handled under

FAR 36.502.

Clarification: Discovery of undocumented holes will be brought to the attention of the COR immediately.

44. Please confirm whether all workers are required to be United States citizens. If not, can individuals legally authorized to work in the United States (e.g., green card holders, work visa, or resident card) be permitted entry to the facility?

Clarification: Reference SOW page 16 section 4.0.2

45. Does the FBOP have a preferred roof manufacturer to be used?

Clarification: No. it is imperative that the material meets the standards set forth in the SOW and coincide with the proper warranty guidelines.

46. Please confirm whether the FBOP can provide detailed roof drawings or as-built information of the existing roof conditions for coordination and quantity verification?

Change: All available drawings are attached.

47. If any razor wire is attached to the existing roof or roof-mounted structures, will the FBOP be responsible for its removal and reinstallation (or relocation) prior to roofing work?

Clarification: FBOP staff will remove/replace any razor wire as needed.

48. Please confirm whether any storm drains or utilities are buried underground in the work area, and if so, whether as-built information or utility plans can be provided for reference?

Change: All available drawings are attached.

49. Will the FBOP remove or relocate any cameras, security devices, or mass notification equipment currently attached to the existing roof system or roof-mounted structures prior to roofing work?

Clarification: FBOP will handle all removal/reinstallation of cameras, security devices, or mass notification equipment currently attached to the existing roof system or roof-mounted structures when submitted 7 working days prior to contractors working in a specific area.