Amendment 0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE PAGE OF PAGES

1 21

2. AMENDMENT/MODIFICATION NUMBER

3. EFFECTIVE DATE

06/23/2025

4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

25Z3AF8

15BFA0CODE

Federal Bureau of Prisons Field Acquisition Office U.S. Armed Forces Reserve Complex 346 Marine Forces Drive Grand Prairie, TX 75051

Julie Bergami

(O) (202) 598-6019

6. ISSUED BY 15B303CODE

Federal Bureau of Prisons FCI Edgefield 501 Gary Hill Road Edgefield, SC 29824

7. ADMINISTERED BY (If other than Item 6)

9A. AMENDMENT OF SOLICITATION NUMBER

15BFA025B00000027

CODE FACILITY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, country, state and ZIP Code) (X)

X 9B. DATED (SEE ITEM 11)

05/27/2025

10A. MODIFICATION OF CONTRACT/ORDER

NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X XThe above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing items 8 and 15, and returning __1__copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

ORDER NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return _______ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Amendment 0001 is hereby issued to incorporate the following into Invitation for Bids 15BFA025B00000027:

1) Incorporate Pre-Bid Site Visit Meeting Minutes and Sign-In Sheet (see attached);

2) Incorporate Bidder's Questions with FBOP responses (see attached); and

3) Remove provision 52.201-1 Acquisition 360: Voluntary Survey

End of Amendment 0001

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Julie Bergami Contracting Officer

(Signature of person authorized to sign)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED

By (Signature of Contracting Officer)

16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243

15B30325PR000144

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Question 1:

Does the Scope of Work include replacing the 16 existing EST3 Fire Control Panels and adding one new Fire Control Panel for a total of 17 new Fire Control Panels?

BOP Response: Clarification Yes, total of 17 new panels. Page 2 of SOW. Section C.

Question 2:

The statement of work Introduction paragraph #2 states: “The basis of this design is the Edwards EST4 Fire Alarm System” – the Scope of Work paragraph #2 states: “Furnish and install all required conduit, fittings, back cans and enclosures for installation of new Edwards EST4X fire alarm panels or EQUAL.

a. Question- Edwards does not manufacture an EST4X panel – is the contractor to provide Fire Control panel(s) to comply with the EST4 specifications?

EST4 or equal shall be used.

Question 3:

Are the existing EST3 Fire Control Panels reporting to the Security Control Office via PLC, copper or fiber network?

VIA Fiber.

Question 4:

Will the contractor be required to furnish and install new conduit for networking the Fire Control Panels?

Existing conduit may be used for this.

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Question 5:

Will the contractor reuse existing conduit for networking the Fire Control Panels?

a. Question- Will the owner furnish the contractor prior to the bid an existing conduit route drawing for the fire panel networking for estimating the new fiber (if required)?

See answer to Question 4.

Question 6:

Will the contractor furnish and install new Single Mode Fiber for Networking the Fire Control Panels, or is the fiber and conduit existing to be reused by the contractor?

See answer to Question 4.

Question 7:

Will the contractor re-use the existing wiring currently installed for the annunciators?

See page 2 of SOW.

Question 8:

Item C in the Scope of Work is a Table showing Equipment/Parts.

a. Question- Is the contractor to provide the quantities shown in the *Estimated Final Device Quantities column for bidding?

Refer to drawings for location and quantities.

Question 9:

Is the contractor to provide the quantities shown on the Building Reports for bidding?

Refer to drawings for location and quantities.

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Question 10:

The spare parts table lists devices that are not compatible with the EST4 Fire Control Panel. Some of the listed devices are obsolete. The horn/strobes shown are single gang type and all of the existing horn/strobes are mounted to 4 square boxes.

a. Question- Will the owner furnish an updated list of spare parts that are compatible with the EST4 and existing device boxes?

b. Question- Is the contractor to furnish standard detector bases for the heat/CO detectors, OR does the contractor need to furnish sounder bases, coder modules and 24vdc power supervision modules?

a. Provide compatible parts for the system to be installed based off of chart on page 3 of SOW.

b. Install per NFPA 72 and per SOW page 2.

Question 11:

The existing horns and strobes are currently wired independently from each other to allow for silencing the horns while the strobes continue to flash. Current NFPA requirements are to wire both the horns and strobes on the same conductors, and both will cease operating when the alarm silence button is pressed on the fire control panel.

a. Question- Is the contractor to wire the horns and strobes separately as specified in the scope of work?

BOP Response: Clarification Keep them as they currently are configured and as per the drawings.

“In order that horns may be silenced without extinguishing the strobes”.

Question 12:

During the site visit – existing fire control panels were indicating circuit troubles and ground faults.

a. Question- Will the owner provide a modification to the contract for the contractor to repair existing wiring issues noted prior to installation of the new system?

No, refer to page 2 SOW.

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Question 13:

Will the contractor be required to remove all existing field devices and install new replacement devices on the existing boxes at the existing mounting height?

Install per NFPA72 and page 2 of SOW.

Question 14:

Duct Smoke Detectors are currently installed in vertical chases between inmate cells.

a. Question- Are the duct detectors integrated with an existing smoke purge system?

b. Question- Is the smoke purge system fully functional? (if smoke purge is existing)

c. Question- What is the sequence of operations for the duct smoke detectors installed in the vertical chases?

d. Question- Where are the control relays located for the duct detectors that are installed in the vertical chases?

BOP Response: Clarification

a. Yes

b. No, the HVAC and purge system will be addressed on a separately funded project.

c. Refer to drawings.

d. Refer to drawings.

Question 15:

The scope of work Section B paragraph 2 states – “Refer to the drawings for all component locations to be installed. “Existing device quantities are listed in the provided fire alarm inspection reports.”

a. The inspection Report does not provide a complete list of existing addressable field devices (i.e. control relays, supervised control modules, switch modules. Etc.). Question-will the owner provide the actual quantities for a fair and equitable bid between the contractors?

b. Question- Will the owner provide a comprehensive Points List printout for the entire existing system for the contractor prior to the bid? The Points List for each panel will be required to furnish a bid that includes all existing addressable devices currently installed (initiating, control and supervised modules).

BOP Response: Clarification

a. Refer to drawings for locations and quantities.

b. No.

c. Refer to drawings for locations and quantities.

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c. Based on an actual device counting from the plans there is an extremely large number of devices shown on the plans than the “inspection reports list to provide” that are not shown/listed. Question- Please give directions on what quantities the contractor shall base their bid on for a fair and equitable bid between all contractors. Example “inspection reports show no Tramper Switches, Equipment/Parts matrix shows 5 in actual there are 87 Tampers shown on the plans.

Again, what qualities will the contractor base their bid on?

Question 16:

Are all horn strobes located on the exterior of all buildings to be UL Listed for weatherproof installations, including weatherproof accessories?

Yes.

Question 17:

The drawings indicate Central Control Reporting Relays for each building.

a. Question- What do the Central Control Reporting Relays interface with?

b. Question- Will those relays still be required since the new fire panels will be networked with fiber cable?

BOP Response: Clarification

a. These are no longer in use.

b. If the new system does not require these components, then they shall be demoed and not replaced.

Question 18:

Does this project require the contractor to replace all existing sprinkler flow switches?

BOP Response: Clarification Yes, refer to page 1 of SOW.

Question 19:

Does this project require the contractor to replace all existing sprinkler tamper switches?

Yes, refer to page 1 of SOW.

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Question 20:

Does this project only require the contractor to replace the existing sprinkler flow and tamper switch monitor modules?

Yes, refer to page 1 of SOW.

Question 21:

Drawing FA02 shows flow and tamper switches in Fire Prot Room A 106 but does not show any monitor modules.

a. Question- Does the contractor need to furnish and install monitor modules for each sprinkler switch?

Yes, refer to page 1 SOW.

Question 22:

Drawing FA03 shows a heat detector in room B 113 where the FACP is located.

a. Question- Does the contractor need to furnish and install a smoke detector in lieu of the heat detector?

Install per NFPA 72.

Question 23:

Drawing FA04 shows a heat detector in room C 128 where the FACP is located.

a. Question- Does the contractor need to furnish and install a smoke detector in lieu of the heat detector?

See answer for question 22.

Question 24:

Drawing FA04 room C 129 shows flow and tamper switches but does not show any monitor modules.

a. Question- Does the contractor need to furnish and install monitor modules for each sprinkler switch?

See answer for question 21.

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Question 25:

Drawing FA04 shows a heat detector in room C 128 where the FACP is located.

a. Question- Does the contractor need to furnish and install a smoke detector in lieu of the heat detector?

Question 26:

The drawings, Equipment matrix and inspection reports do not show any existing remote power supplies.

a. Question- Will the owner provide the existing quantity of power supplies?

There are currently 1-2 power supplies per panel.

Question 27:

Drawing FA05.0 shows flow and tamper switches in Fire Protection Room E 165 but does not show any monitor modules.

a. Question-Does the contractor need to furnish and install monitor modules for each sprinkler switch?

Question 28:

Drawing FA06 shows a heat detector in room G 122 where the FACP is located.

a. Question- Does the contractor need to furnish and install a smoke detector in lieu of the heat detector?

Question 29:

Drawing FA06 shows flow and tamper switches in Fire Prot Room G 109 but does not show any monitor modules.

a. Question- Does the contractor need to furnish and install monitor modules for each sprinkler switch?

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Question 30:

Drawing FA07 shows flow and tamper switches in Fire Prot Room H 138 but does not show any monitor modules.

a. Question- Does the contractor need to furnish and install monitor modules for each sprinkler switch?

Question 31:

Drawing FA09 shows a heat detector in room J 167 where the FACP is located.

a. Question- Does the contractor need to furnish and install a smoke detector in lieu of the heat detector?

BOP Response: Clarification See answer for question 22.

Question 32:

Drawing FA09 shows flow and tamper switches in Fire Prot Room J 168 but does not show any monitor modules.

a. Question- Does the contractor need to furnish and install monitor modules for each sprinkler switch?

BOP Response: Clarification See answer for question 21.

Question 33:

Drawing FA11 shows flow and tamper switches in Mech Penthouse K 201 but does not show any monitor modules.

a. Question- Does the contractor need to furnish and install monitor modules for each sprinkler switch?

BOP Response: Clarification See answer for question 21.

Question 34:

Drawing FA12 shows flow and tamper switches in Fire Pump M 145B but does not show any monitor modules.

a. Question- Does the contractor need to furnish and install monitor modules for each sprinkler switch?

BOP Response: Clarification

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Question 35:

Drawing FA12.1 does not show any remote LED modules for the duct detectors located between the inmate cells. During the site visit, our observations were that each duct detector in the vertical chases included a remote LED.

a. Question-Is the contractor required to replace all existing duct detector remote LEDs in all 3 Housing Units?

BOP Response: Clarification Yes.

Question 36:

Drawing FA13.0 shows flow and tamper switches in Water Heater Room N 114 but does not show any monitor modules.

a. Question-Does the contractor need to furnish and install monitor modules for each sprinkler switch?

BOP Response: Clarification See answer for question 21.

Question 37:

Drawing FA14 shows flow and tamper switches in Equipment Room S 105 but does not show any monitor modules.

a. Question-Does the contractor need to furnish and install monitor modules for each sprinkler switch?

BOP Response: Clarification See answer for question 21.

Question 38:

Drawing FA16 shows flow and tamper switches in Fire Protection Room U 116 but does not show any monitor modules.

a. Question-Does the contractor need to furnish and install monitor modules for each sprinkler switch?

BOP Response: Clarification See answer for question 21.

Question 39:

Drawing FA17 shows a heat detector in room V 132 where the FACP is located.

a. Question-Does the contractor need to furnish and install a smoke detector in lieu of the heat detector?

BOP Response: Clarification

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Question 40:

Drawing FA18 shows a heat detector in room X 107 where the FACP is located.

a. Question-Does the contractor need to furnish and install a smoke detector in lieu of the heat detector?

BOP Response: Clarification See answer for question 22.

Question 41:

Drawing FA18 shows flow and tamper switches in Sprinkler Room X 106 but does not show any monitor modules.

a. Question-Does the contractor need to furnish and install monitor modules for each sprinkler switch?

BOP Response: Clarification See answer for question 21.

Question 42:

Drawing FA18 shows a smoke detector in room X 127 Hazzard Storage.

a. Question-Would the owner provide the hazardous rating that would be required for the smoke detector (if any)?

BOP Response: Clarification Install per NFPA based on rating of 2.

Question 43:

Drawing FA18 shows a flow switch in Pack Insp Room X 102 but does not show any monitor module.

a. Question-Does the contractor need to furnish and install a monitor module for the sprinkler switch?

BOP Response: Clarification See answer for question 21.

Question 44:

Drawing FA18 shows flow and tamper switches in the Fire Pump Room but does not show any monitor modules.

a. Question-Does the contractor need to furnish and install monitor modules for each sprinkler switch?

BOP Response: Clarification

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Question 45:

Drawing FA18 shows flow and tamper switches in the Sprinkler Room X 129 but does not show any monitor modules.

a. Question-Does the contractor need to furnish and install monitor modules for each sprinkler switch?

BOP Response: Clarification See answer for question 21.

Question 46:

Drawing FA19 shows a heat detector in Sec Equip room Z 107 where the FACP is located.

a. Question-Does the contractor need to furnish and install a smoke detector in lieu of the heat detector?

BOP Response: Clarification See answer for question 22.

Question 47:

Drawing FA19 shows a smoke detector in room Y 114 Haz Waste Stor.

a. Question-Would the owner provide the hazardous rating that would be required for the smoke detector (if any)?

BOP Response: Clarification Install per NFPA based on rating of 2.

Question 48:

During the site visit, booster power supplies were installed at the buildings that we observed.

a. Question-Will the owner provide the quantity of power supplies that will be required by the contractor for this project?

BOP Response: Clarification 1 to 2 power supplies existing at each panel.

Question 49:

With the uncertainty of tariffs on equipment & materials, will the contracting officer include FAR 52.229-3, FAR 52.229-4 and FAR 29.401-3 as part of this solicitation?

BOP Response: Clarification FAR 52.216-1 see page 55 in the solicitation.

FAR 2.229-3 see page 14 in the solicitation.

FAR 52.229-4 is not applicable to this requirement.

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Question 50:

Who will be the AHJ for this project, for reviewing plans/submittals and final acceptance an FBOP employee or third party?

BOP Response: Clarification

FBOP

See clause FAO-0005 Submittals on page 6 of the solicitation.

See clause FAO-0008 request for Final Inspection on page 8.

See clause 52.246-12 Inspections of Construction on page 15.

Question 51:

Is this project a design/build project or has the owner provided bid documents designed by the owner’s design team?

BOP Response: Clarification Bid Documents provided.

Question 52:

On #4 Statement of Work page number 56 out of 59 shows Failed/Other Devices i.e. (Beam Detectors, Duct Detectors, Pull Stations and Smoke Detectors.

a. Question what action if any has the owner taken to correct the failure of these devices?

b. b. Question does the owner know why these devices have failed?

BOP Response: Clarification

a. Work orders have been issued. FBOP staff assigned the task.

b. Unknown

Question 53:

Page #2 of #3 Statement of work states: For Security and safety purposes, at no time shall more than one building fire alarm be non-operational at a time without the authorization of the Contracting Officer’s Representative.

a. Questions- Will FCI Edgefield employees provide the fire watch during the non-operational time of the fire alarm system?

b. Question- How many existing panels are in fault conditions as not all were inspected during the walkthrough.

BOP Response: Clarification-

a. Fire watch will be provided by FCI Edgefield staff.

b. Estimate of five panels with troubles, however, the majority of the troubles are due to missing devises that are obsolete or unobtainable, for example smoke heads.

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Question 54:

How many escorts will be provided daily; Contractor need this information to estimate labor resources and critical path scheduling of the project.

BOP Response: Clarification 2 escorts per day will be available.

Question 55:

Question can the contractor submit CPARS in lieu of PPQ’s as requested?

See Instructions to Bidders, D. Section 7, on page 2.

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