Amendment 1 - Attachment - Meeting Minutes.pdf

FCI Greenville Site Visit Meeting Minutes

DATE: Wednesday, March 13, 2024 at 9:00 A.M.

Place: Warden Conference room / Training Center

CONTRACTING OFFICER (David Smith, Contract Specialist):

I. INTRODUCTIONS:

Round table introduction of all attendees.

II. PURPOSE OF MEETING:

The purpose of this meeting is to familiarize the contractor with the unique circumstances and requirements surrounding a correctional setting. This meeting is also to explain the solicitation, as issued, and not to furnish additional information.

Nothing said here shall be interpreted as a change to the solicitation without the issuance of a formal amendment through the FAO Contracting Officer, Trisha Holm.

III. MINUTES:

Advised minutes will be recorded and distributed via https://sam.gov.

IV. SITE VISIT INFORMATION:

Walk to selected site(s) for FCI Greenville Replace PLC immediately following the meeting.

V. FRONT COVER PAGE FORMS AND INSTRUCTIONS:

Note the instructions on the cover letter in the Solicitation and all bids sent by mail shall be addressed to:

FEDERAL BUREAU OF PRISONS

Field Acquisition Office (FAO) U.S. Armed Forces Reserve Complex ATTN: Trisha Holm 346 Marine Forces Drive Grand Prairie, TX 75051

VI. TIME FRAMES AND LOCATION FOR SUBMISSION OF BIDS:

State the deadline for submission of bids for this project is Wednesday, April 10, 2024, by 1:30 p.m. CST to the above-mentioned address.

VII. GENERAL TOPICS:

The following submission/completion items will be addressed:

From the solicitation, each bidder SHALL complete and submit the following forms, clauses, and statements with his/her bid. Failure to do so may cause your bid to be considered as non-responsive:

STANDARD FORM 1442 Pages 1 & 2: Please include Unique Entity Identifier and Tax ID# and e-mail address where indicated in block 10 and complete blocks 14-20c. If your company has a “doing business as” name reflected in you SAM registration, include this name as well in Block 14.

Ensure the address typed in block 14 matches the address in your SAM registration.

COMMODITY OR SERVICES SCHEDULE (PAGE 4): Complete the Unit

Price (JB = job) and Amount blocks (these amounts will be the same). Note:

The amounts listed in this section should be the same as the amount listed in block 17 of the SF-1442.

BID GUARANTEE: See Page 5 of the solicitation. A bid bond must be submitted in original (ink signatures) with your solicitation. The penal sum of the bond must be at least 20% of the bid price, not to exceed $3 million, whichever is less. A blank bid bond was included in the solicitation. The bid bond must be from a government approved surety. A list of approved sureties can be located on the Department of Treasury, Bureau of the Fiscal Service website.

REPRESENTATIONS AND CERTIFICATIONS: All contractors submitting a bid must be registered in the System for Award Management (SAM) at https://sam.gov with the North American Industry Classification Standard code (NAICS) 238210 which is applicable to this acquisition.

FAR PROVISION 52.204-8: Pursuant to section (b) (1) of this provision, consider provision 52.204-7 is included in this solicitation. Therefore, bidders should NOT mark either of the two options under section (b)(2).

FAR PROVISION 52.204-24: Pursuant to section (d) of this provision, bidder shall complete item (d)(1)&(2) as applicable.

FAR PROVISION 52.209-7: Pursuant to the section (b), complete item (b) as applicable.

FAR PROVISION 52.209-13: Pursuant to section (b) of this provision, Certification. Bidder shall check either (1) or (2).

FAR PROVISION 52.229-11: Pursuant to section (d) of this provision, Certification. Bidder shall complete item (d)(1)&(2) as applicable.

PAST PERFORMANCE SUBMISSION: Please ensure the Cover letter is reviewed and complied with its entirety. References and banking submissions must be submitted in advance to the bid opening directly to tmanderson@bop.gov via email.

AMENDMENTS: Amendments (if any) must be acknowledged and submitted with the bid by one of the methods as described in item eleven of the Standard Form 30.

2. Other general items to be addressed:

Wage Rate Requirements (Construction): This contract is subject to the Construction Wage Rate Requirements. Wage Decision IL 20240001 is applicable for this area. All applicable workers must be paid according to the terms of the wage decision.

HIRING GOALS: Hiring goals for this project are 11.4% for minorities and

6.9% for females – A “Good Faith” effort should be put forth by the contractor to achieve these goals.

LICENSING AND PERMITS: All required licensing and permits are required to be obtained by the contractor who receives contract award.

MAGNITUDE: The magnitude of the project is between $1,000,000 and $5,000,000.

WORK HOURS: Work hours within the secure perimeter shall be between

7:30 am and 3:00 pm Monday through Friday excluding weekends and federal holidays.

COR: The Contracting Officer’s Representative (COR) is Robert Estill, General Foreman.

PERIOD OF PERFORMANCE: The completion period is 420 calendar days after issuance of notice to proceed.

TIME EXTENSIONS: Time extensions for inclement weather will not be granted unless the weather is unusually severe and abnormal in comparison to prior years.

LIQUIDATED DAMAGES: Liquidated damages for this project are in the amount of $1,511.35 per calendar day of delay after scheduled completion.

PRE-CONSTRUCTION CONFERENCE: A Pre-Construction conference is required after the contract is awarded and will be scheduled accordingly.

PROGRESS SCHEDULE: A copy of the progress schedule is to be provided to the Contracting Officer and COR as soon as possible. Each time the progress schedule is changed, it must be provided to both the Contracting Officer and COR. It is suggested an updated document be provided by the Prime Contractor at the mandatory monthly progress meeting.

PROGRESS MEETINGS: Progress meetings are mandatory and will be scheduled monthly.

PAYMENT REQUESTS: Application for payments are to be submitted on AIA G702(Continuation) or the contractors own form as long as the information is similar to the G702. Contactors can get these forms from the following website www.aiabookstore.com

QUESTIONS: Oral questions asked at Site Visit of a technical nature are not acceptable due to the possibility of misunderstanding or misinterpretation.

All bidder questions shall be sent in WORD FORMAT to Trisha Holm, FAO Contracting Officer, via email at tmanderson@bop.gov. In order to provide sufficient response time prior to the bid due date, the Government has established, questions be submitted no later than Friday, March 15, 2024 at 2:00 pm, CST.

ACCESS TO SITE/PARKING OF VEHICLES: Parking will be provided for employee vehicles and contractor work vehicles.

STORAGE OF MATERIALS: Storage of materials will be coordinated with the COR.

CONTRACTOR TEMPORARY OFFICE: No temporary office space will be provided.

INSPECTIONS: "Punch List" items generated by inspections will be corrected and discrepancy items re-inspected and approved before contract closure takes place. Should any work be covered without proper notification, the contractor shall uncover that work for inspection at their own expense.

SAFETY MANAGER Thad Richardson not Present information covered by David Smith:

3. SAFETY POINTS:

The contractor is responsible for providing required protective gear to all contractor workers, should it be required. Contractor will ensure that all workers have proper safety gear at all times.

Contractor is responsible for the prevention of accidents on the project site and has spill kit onsite and containment procedures. OSHA and EPA requirements will be adhered to.

The Contractor will always have a Safety Representative on-site during the completion of this project. This individual will have the authority to shut any unsafe operation down.

All chemical onsite will be properly stored. All chemicals will have an SDS present on-site and accessible.

CAPTAIN Scarbrough:

4. SECURITY

ADVERSE WEATHER: Whenever adverse weather conditions or other institution emergency contingencies are in effect, contract workers will not be permitted passage into the secure institution. Should emergency conditions be implemented while contract workers are inside the secure perimeter, they will be required to secure their tools, remove vehicles and equipment, and leave the institution grounds until the emergency situation has been resolved.

Depending upon the nature of the emergency, this normally will not affect any construction outside of the secure perimeter. Contractor is reminded that fog days will be treated like rain days. The performance period of 420 days will allow adequate time to complete the job, and no consideration will be allowed for normal rain days and normal fog days. The normal rain, snow or fog days will be based on the average over the last ten (10) years for the local community.

SECURITY CLEARANCES: Contract workers are subject to security investigative procedures. Please refer to the contract for details. Please refer to Page 8 of the solicitation.

EMPLOYEE IDENTIFICATION: Contractor personnel working on project site must bring valid photo identification to the institution each day. The identification will be surrendered upon entry to and returned upon exit from institution property.