10 - Amendment 0002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE PAGE OF PAGES

1 46

2. AMENDMENT/MODIFICATION NUMBER

3. EFFECTIVE DATE

05/31/2022

4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

22Z2AE3

15BFA0CODE

Federal Bureau of Prisons Field Acquisition Office U.S. Armed Forces Reserve Complex 346 Marine Forces Drive Grand Prairie, TX 75051

Jim D. Seratt; jseratt@bop.gov

(O) 972-352-4517

6. ISSUED BY 15B204CODE

Federal Bureau of Prisons FCI Fairton 655 Fairton-Millville Road Fairton, NJ 08320

7. ADMINISTERED BY (If other than Item 6)

9A. AMENDMENT OF SOLICITATION NUMBER

15BFA022B00000010

CODE FACILITY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, country, state and ZIP Code) (X)

X 9B. DATED (SEE ITEM 11)

05/06/2022

10A. MODIFICATION OF CONTRACT/ORDER

NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X XThe above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing items 8 and 15, and returning __1__copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

ORDER NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return _______ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Amendment 0002 is hereby issued to incorporate the following into Invitation for Bids 15BFA022B00000010:

1) Incorporate additional language to Statement of Work, Section H, Contractor Security/Working Regulations, Paragraph 5, Safety and Personal Protective Equipment (attached)

2) Update language to Statement of Work, Section B, Scope of Work, Paragraph Foundation (attached)

3) Update language to Statement of Work, Section B, Scope of Work, Paragraph Interior Structure (attached)

4) Incorporate the FCI Fairton Hot Work Program (attached)

5) Incorporate the FCI Fairton Confined Spaces Program (attached)

6) Incorporate Bidder Questions and BOP Responses (attached).[End of Amendment 00002] Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Jim Seratt Contract Specialist

(Signature of person authorized to sign)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED

By (Signature of Contracting Officer)

16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243

15BFA022B00000010

bop27104 Highlight

1) The following language is added to Statement of Work, Section H, Contractor Security/Working Regulations, Paragraph 5, Safety and Personal Protective Equipment:

Hot Work Program: Contractors working at FCI Fairton are required to follow the procedures outlined in the hot work program and at a minimum the requirements of NFPA Standard 51B. A Hot Work Permit is required to be approved by the Environmental and Safety Compliance Administrator or designee when any work involves welding, brazing, soldering, heat treating, grinding, power-actuated tools, hot riveting, and all similar applications producing a spark, flame, heat, or similar operations that are capable of initiating fire or explosions.

A hot work permit is a document issued by the Environmental and Safety Compliance Administrator or designee for the purpose of authorizing a specific activity outside of a designated area. The contractor is responsible for the safe operations of the hot work activity to include but not limited to: watching for fires, smoldering materials, signs of combustion, ensuring the work site is safe for working conditions, and ensure fire extinguisher(s) or equipment is readily available for use by trained personnel.

Permit Required Confined Space: Contractors working at FCI Fairton are required to follow procedures outlined in Confined Space Program and at a minimum the requirements of OSHA Standard 1910.146. The contractor will provide training certifications or other documentation to the COR and Environmental and Safety Compliance Administrator before confined space work can begin. The contractor will ensure that the attendant, authorized entrant, entry supervisor and any other personnel are trained and briefed of site conditions and prescribed work daily.

A confined space entry permit is a document issued by the Environmental and Safety Compliance Administrator or designee for the purpose of authorizing entry into a confined space.

The contractor is responsible for ensuring rescue and emergency services are available when entrance to a confined space is required. The contractor is responsible for any monetary costs associated with requirements in this section. The contractor at a minimum will follow OSHA 190.146(k). The contractor will ensure the Cumberland County Communications Center and/or Fairfield Township Fire Department is notified before confined space entry begins. In the event of an emergency, the contractor will immediately notify the COR or any other BOP staff of site conditions and type of emergency.

2) The following language is removed from Statement of Work, Section B, Scope of Work, Paragraph Foundation:

1. The foundation of both tanks does not meet the 6” recommended height above finished grade.

15BFA022B00000010

2. The soil surrounding both tanks will be excavated to expose a minimum of 6” concrete depth below to expose the (chime), make repairs needed, ensure that the (chime) is sloped away from the foundation

3. The soil will be recontoured to slope away to allow proper drainage, and will require a weed barrier to minimize weed growth.

4. After excavation is completed, concrete base will be cleaned and caulked/sealed to avoid water leaking to the foundation of both tanks.

The following language is added from Statement of Work, Section B, Scope of Work, Paragraph Foundation:

1. The foundation of both tanks is recommended to meet the 6” height above finished grade for water runoff if grade and slope allows for proper drainage.

2. The soil will be recontoured (if needed) to slope away to allow proper drainage and will require a weed barrier to minimize weed growth.

3. Concrete base and chime will be cleaned and caulked/sealed to avoid water leaking to the foundation of both tanks.

3) The following language is removed from Statement of Work, Section B, Scope of Work, Paragraph Interior Structure:

2. The entire interior of both tanks will be sand blasted to a SSPC- SP#10(near white) brush blast and all other remaining areas to a SSPC-SP#7 assess structural and seam weld pitting.

The following language is added from Statement of Work, Section B, Scope of Work, Paragraph Interior Structure:

2. The entire interior of both tanks will be sand blasted, and all visible rust and pitted areas will be blasted to a SSPC- SP#10 (near white) to assess structural and seam weld pitting. All other areas of the tank will be blasted to a SSPC-SP#7.

4) HOT WORK PROGRAM

5) CONFINED SPACE PROGRAM

Invitation for Bids 15BFA022B00000010 Replace Water Tanks – FCI Fairton Questions and Answers

Question 1:

Can you please confirm the format that you would like bid offers submitted? It is not outlined in the solicitation but appears to be in the following manner: (1) Standard Form, (2) Amendments Signed, (3) Technical Proposal, (4) Representations and Certifications, (5) Bid Bond. Can you please confirm as well if proposal may be sent via email or must a sealed bid be provided?

BOP Response: Clarification See “Instructions to Offerors.”

Question 2:

Is a technical proposal required for the bid package?

BOP Response: Clarification See “Instructions to Offerors.”

Question 3:

How often will progress payments be accepted under this contract?

BOP Response: Clarification See solicitation clauses “FAO-0011, Schedule of Values” and “FAR 52.232-5, Payments Under Fixed-Price Construction Contracts.”

Question 4:

Will the Government accept modification requests if the cost of materials increases from the date the proposal was submitted to the date the contract is awarded and approved to commence?

BOP Response: Clarification No. See solicitation provision “FAR 52.216-1, Type of Contract.”

Question 5:

Have funds been appropriated for this opportunity?

BOP Response: Clarification Yes.

Question 6:

The period of performance is referenced in the SOW, however, does not indicate the Government’s anticipated start date. Can you please confirm if the Government has an anticipated start date?

BOP Response: Clarification It is anticipated that a pre-construction meeting will be held approximately 30 calendar days after contract award and the notice to proceed will be issued at that meeting.

Question 7:

This contract is bound to FAR 52.219-14 Limitations on Subcontracting. Can you please confirm the category that this contract falls under? (i.e. Services, Supplies, General Construction, or Construction by Special Trade Contractors)?

BOP Response: Clarification See posting of the Invitation for Bids at https://sam.gov. The resultant contract will fall under NAICS 237110, Water and Sewer Line and Related Structures Construction.”

Question 8:

Will the contractor be granted time extensions in the event of weather delays?

See “Amendment 0001, Page 6, Adverse Weather.”

Question 9:

Please describe our points of egress to the work site.

BOP Response: Clarification The work area is outside of the confines of the secure institution and is accessible from all areas.

Question 10:

Will the job site accept and store material deliveries required for performance made up to one week prior to the start of performance?

BOP Response: Clarification See “Attachment 1 – Statement of Work, Section H, Paragraph 2, Delivery of Materials.”

Question 11:

Are there any limitations to the usage of mechanical equipment to perform repairs and painting?

BOP Response: Clarification See “Attachment 1 – Statement of Work, Section H, Paragraph 3, Storage of Materials and Equipment.”

Question 12:

Will restroom facilities be provided for the contractor, or will the contractor need to provide their own?

BOP Response: Clarification See solicitation clause “FAR 52.236-14, Availability and Use of Utility Services” and “Attachment 1 – Statement of Work, Paragraph D, Utilities.”

Question 13:

Will any independent testing be required under this contract?

BOP Response: Clarification See “Attachment 1 – Statement of Work, Section G, Submittals and Training, Paragraph G.”

Question 14:

Will any permits need to be pulled to perform work under this contract at the prison facility?

BOP Response: Change See “Amendment 0002, page 2” and “Attachment 1 – Statement of Work, Section C, Quality Assurance/Installation Requirements.”

Question 15:

Are liquidated damages included with the period of performance?

BOP Response: Clarification See solicitation clause “FAR 52.211-12, Liquidated Damages – Construction.”

Question 16:

Does the prime contractor require oversight on the project on site at all times? Or can we appoint a superintendent for the subcontractor to take this role?

BOP Response: Clarification The contractor should have a singular onsite point of contact for work related communications between the contractor and the Contracting Officer’s Representative or staff escort.

Question 17:

Given the physical appearance of the two water tanks its apparent that it’s been quite some time since its last treatment that’s called for in this solicitation; and your own pictures reflect that water was still left in those tanks when the photographs were taken thereby preventing anyone from knowing the full extent of the damages that lay below the waterline. So, our question is, how and when was the Government’s estimated magnitude of 250K – 500K determined?

An internal (via underwater robotic camera) and visual /ultrasonic external inspection of both water tanks was conducted by a certified inspector in May of 2021. The estimated magnitude was derived from the results of that inspection.

Question 18:

Is there a more detailed painting specification available? Typically, the preparation is clearly listed and the coatings include number of required mils.

There are no specific details on the required mils. A minimum requirement of a full prime coat of Kembond and one full finish coat of Industrial enamel or Acrylic at the factory recommendations for the exterior. The interior at minimum shall be coated with a 2-coat epoxy liner system approved for use by NFPA and factory mutual and a 3rd stripe for all weld seams.

Question 19:

What is your definition of water blasted? Typically for an overcoat system requires the tank to be pressure washed with approximately 3500 PSI. Then the rusted and abraded areas are to be prepped in accordance with SSPC 2 & 3. The following link will explain the definition of water blasted according to SSPC. Their definition requires you to remove the entire exterior coating with high pressure or an addition of blast media to the stream of water.

https://sspc.org/learning_center/waterjet-and-wet-abrasive-blast-cleaning-methods-explained/

Pressure washing at 3500 PSI with an anti-fungal solution.

Question 20:

Based on the pictures provided it appears the existing exterior coating has failed. Areas of spider cracking, heavily corroded areas, and weld seam failure shows that the existing coating is beyond its useful life. By applying new coats on top of the existing dead coating, it is likely the new system will last less than 5 years.

It is recommended to have a 3rd party paint supplier come to site to evaluate the existing coating. They can do adhesion testing to determine whether the existing coating can be overcoated. Most suppliers will provide this service for free. They will also help write a clear specification to help keep all bidders apples to apples.

BOP Response: Clarification FCI Fairton will not be utilizing a third-party paint supplier to evaluate the existing condition. See “Attachment 1 – Statement of Work, Section B, Scope of Work” and bid accordingly.

Question 21:

Interior & Exterior – The true condition of the steel cannot be evaluated until the existing coating is removed. Therefore it is not beneficial to FCI or the contractor to guesstimate a number of pits greater than 1/8th . Please quantify the number of pits you wish the contractors to bid. This will allow for a closer evaluation of the cost associated with the repairs.

BOP Response: Clarification The exact number of pits greater than 1/8” is unknown. Bidders should base their bid upon professional knowledge and experience of similar projects.

Question 22:

Interior Structure – Item # 2 – This states that the entire interior shall be blasted to an SSPC-SP10 (near white). The next line states to brush blast all other remaining areas to a SSPC-SP#7. Coating manufactures recommend blasting the entire (all surfaces) to a SSPC-SP 10. If we are blasting the entire interior to a #10, then what are we blasting to a #7? I have provided the definition of SSPC-SP 10 & SP 7 below.

SSPC-SP 7/NACE No. 4 brush-off blast cleaning allows for a great amount of the original coating to remain on the surface and to roughen the surface prior to applying the new coating system. SSPC- SP 7/NACE No. 4 removes all visible oil, grease, dust, dirt, as well as loose mill scale but tightly adherent mill scale, rust, and the coating may remain.

BOP Response: Change See “Amendment 0002, page 3.”

SSPC-SP 10 near-white metal blast cleaning has a limit of staining of no more than five percent of each unit area of the surface. This means light shadows, slight streaks, or minor discolorations remaining from contamination are permitted after SSPC-SP 10/NACE No. 2 is performed.

Question 23:

Based on the pictures provided the grade around the area of the tank is flat. To excavate a minimum of 6” around the tank would create issues great than the existing condition. As long as the grade does not allow water to flow under the tank chime then then it is recommended to leave the grade alone.

BOP Response: Change See “Amendment 0002, pages 2 - 3.”

Question 24:

Where will the contractor be allowed to stage equipment and tool trailer?

BOP Response: Clarification See “Attachment 1 – Statement of Work, Section H, Paragraph 3, Storage of Materials and Equipment.”

Question 25:

Will non-restricted work hours be allowed? Typically, most tank contractors work 6 days a week, up to 10 hours per day. Sunday is the off day unless we need to make up for a bad weather day.

BOP Response: Clarification See solicitation clause “FAO-0006 Contractor Use of Premises, paragraph Work Hours” and “Attachment 1 – Statement of Work, Paragraph H Contractor Security/Working Regulations.”

Question 26:

We are unable to download: Attachment 1 - Statement of Work, Attachment 2 - Drawings, Attachment 3 - Photographs from SAM.GOV. It says these files are controlled. How do we get access to these files?

BOP Response: Clarification To view/download controlled documents, a bidder must be logged into SAM and request access. That request will come to the Contracting Officer for approval and release of the controlled documents.

Question 27:

Can the images taken during the pre-bid meeting be made available?

BOP Response: Clarification See “Amendment 0001, pages 9-12.”

Question 28:

Please confirm what are the working hours for the project and which days is work allowed to take place on? Is the contractor allowed to work overtime hours?

BOP Response: Clarification See Question 25 and BOP Response above.

Question 29:

What certificates and/or IDs are required to be submitted for each one of our employees? Do employees need to show these certificates and/or IDs every time they come for work?

BOP Response: Clarification See “Attachment 1 – Statement of Work, Section H, Contractor Security/Working Regulations, Paragraph 4.”

Question 30:

Regarding the existing paint systems for the interior and exterior of the tank, is it known if either one contain lead-based paint?

BOP Response: Clarification There is no documentation or indication that the existing paint systems contain lead-based paint.

Question 31:

What are the protocols to be taken by the contractor and its crew in case of an emergency, such as a riot?

BOP Response: Clarification See “Attachment 1 – Statement of Work, Section H, Contractor Security/Work Regulations.” However, the scope of work in this project will be completed outside of the secure perimeter of FCI Fairton.

Question 32:

Can equipment, material, and tools be secured inside of a container?

Or do they specifically need to be inside of a box truck?

BOP Response: Clarification See “Attachment 1 – Statement of Work, Section H, Paragraph 3, Storage of Materials and Equipment.”

Question 33:

Will there be an Engineer for this project? How about a 3rd Party Inspection Firm? If yes, is it possible to know which companies will exercise the function of engineer and/or inspector for the project?

BOP Response: Clarification FCI Fairton did not utilize the services of an Engineer or third-party inspection firm in the development of the subject project.

Question 34:

Are there any specifications as far as the construction debris roll-off/dumpsters that need to be used? Apparently, there was some conversation regarding this subject during the pre-bid meeting and we would like clarification.

BOP Response: Clarification See “Attachment 1 – Statement of Work, Section F, Housekeeping and Material Disposal.” The contractor may utilize a construction debris roll-off dumpster at the job site. The location of the dumpster will be mutually agreed upon by the contractor and the Contracting Officer’s Representative prior to placement.

Question 35:

How do deliveries of materials get made? How about cleaning services for portable restrooms?

BOP Response: Clarification -See “Attachment 1 – Statement of Work, Section H, Paragraph 3, Storage of Materials and Equipment.”

-See “Attachment 1 – Statement of Work, Section D, Utilities.” If the contractor wishes to have a portable restroom onsite, the contractor would be responsible to provide cleaning services.

Question 36:

Regarding the vegetation directly adjacent and/or touching the water tower, is the removal of such vegetation to be included in the bid?

BOP Response: Clarification FCI Fairton will be responsible for the removal of vegetation.

Question 37:

Is the contractor allowed to install a 6-foot high temporary fence around ongoing work to secure it?

BOP Response: Clarification As the work is to be performed outside of the secure perimeter of FCI Fairton, a temporary fence is not required. Should the contractor choose to utilize a temporary fence around ongoing work, FCI Fairton would require a key to access the area, if needed.