1 - Instructions to Offerors.pdf

SOLICITATION NO. 15BFA022B00000010

REPAIR WATER TANKS

FCI FAIRTON, NEW JERSEY

FEDERAL BUREAU OF PRISONS

FIELD ACQUISITION OFFICE

GRAND PRAIRIE, TX 75051

ISSUE DATE: May 6, 2022

BID DUE DATE: June 10, 2022 BY 1:00 CENTRAL

BIDS SHALL BE ADDRESSED TO:

FEDERAL BUREAU OF PRISONS

FIELD ACQUISITION OFFICE

U.S ARMED FORCES RESERVE COMPLEX

346 MARINE FORCES DRIVE

GRAND PRAIRIE, TX 75051

ATTN: JIM D. SERATT

INSTRUCTIONS TO BIDDERS

SUBMISSION PROCEDURES

SOLICITATION/INVITATION FOR BID

15BFA022B00000010

IMPORTANT DATES

ISSUE DATE: May 6, 2022

DEADLINE TO SUBMIT SECURITY CLEARANCE May 13, 2022 PAPERWORK TO ATTEND SITE VISIT: 1:00 P.M. Eastern

SITE VISIT: May 18, 2022 11:00 A.M. Eastern

DEADLINE FOR WRITTEN QUESTIONS May 24, 2022 FOLLOWING SITE VISIT: 1:00 P.M. Central

DEADLINE FOR RECEIPT OF BIDS: June 10, 2022 1:00 P.M. Central

All bids should be mailed or hand delivered to the following address:

Federal Bureau of Prisons U.S. Armed Forces Reserve Complex Field Acquisition Office (FAO)

346 Marine Forces Drive Grand Prairie, TX 75051

Attn: Jim D. Seratt, Contracting Officer

Note: Hand delivered bids shall be delivered to the Contracting Officer at the address shown above in the front entrance of the FAO building. Please notify the Contracting Officer at jseratt@bop.gov that you are hand delivering a bid so that arrangments can be made for you to access the U.S. Armed Forces Reserve Complex and the FAO building.

Any bidders wishing to be present during a bid opening occurring at FAO must submit the name of the person who will attend no less than 5 days in advance of the day of bid opening to the Contracting Officer at jseratt@bop.gov. Visitors will be required to present identification at the security check point and to the official conducting the bid opening.

An abstract of the bids received will be posted to https://sam.gov immediately after bid opening. Therefore, attendance merely for this purpose is not necessary.

These instructions are provided as a guide for use in preparing a bid in response to this solicitation. Please utilize it as a checklist.

Failure to furnish all required information or any rejection of or addition to the terms and conditions of the solicitation may cause your bid to be considered as non-responsive and ineligible for award. Do not include any extraneous information/documentation outside of the solicitation requirements.

If you have questions about the System for Award Management (SAM), Government procurements in general, or need assistance in the preparation of your bid/proposal, a local Procurement Technical Assistance Center (PTAC) may be able to help. The Procurement Technical Assistance Program was authorized by Congress in 1985 in an effort to expand the number of businesses capable of participating in the Government marketplace. To locate a PTAC near you, go to http://www.aptac-us.org.

I. DOCUMENT REQUIREMENTS

Each bidder shall complete and submit 100% of all documents required, to include, clauses, and statements with the bid. PLEASE SUBMIT ALL 49 PAGES WITH YOUR BID; regardless of whether you completed any information on that page or not.

_____ SF-1442 – Solicitation, Offer, and Award, page 2

On page 2, complete blocks 14 thru 20C. Ensure the address in block 14 exactly matches the address contained in your SAM registration. For block 17, enter at least 60 days, as well, your total price.

_____ Schedule of Services/Supplies - page 4

Complete the blocks entitled “unit price” and “amount.” These figures must match the dollar amount in block 17 on page 2.

Include your Unique Entity Identifier#, Tax ID#, Cage Code, and email address.

_____ Representations and Certifications – page 42

_____ FAR Provision 52.204-8 - Pages 42-45 Consider that FAR provision 52.204-7 System for Award Management is included in this solicitation before selecting either paragraph(b)(2)(i) or paragraph (b)(2)(ii).

_____ FAR Provision 52.204-24 Page 45-46 Complete Section D

_____ FAR Provision 52.209-13 Page 47-48

Complete Sections (b)(1)(i) or (2).

_____ FAR Provision 52.229-11 Page 48-49 Complete Section D

_____ Amendments

Any and all amendments (if issued to SAM.gov) must be signed and returned with your bid.

_____ Bid Bond

A blank form is provided in the attachments of the solicitation.

The bid bond must be submitted in original (ink signatures) with seals. Penal Sum of the bond must be at least 20% of the bid price, not to exceed $3 million, whichever is less.

Ensure that the surety information matches the information for the surety as posted in Treasury Circular 570, at the Department of the Treasury website, http://www.fms.treas.gov/c570/c570.html

Ensure the liability limit for the surety (located at the bottom of the SF-24) is expressed as a dollar amount (not a percentage).

Ensure the liability limit is either equal to the amount reflected for the surety in Treasury Circular 570 or is in a dollar amount at least equal to the penal sum of the bond.

In the bid identification section, ensure the bid date reflects the current date that bids are due per the solicitation (review all amendments, if applicable, to check for any bid due date extensions).

Ensure the information for the Principal matches the information as posted in your SAM registration (e.g. company name, address).

II. PRE-BID CONFERENCE/SITE VISIT

A Pre-Bid Conference and Site Visit is scheduled at 11:00 A.M. Eastern on Wednesday, May 18, 2022, at the Federal Correctional Institution (FCI) Fairton. See solicitation provision 52.237-27, Alternate I (solicitation page 40) for futher information.

All prospective bidders who plan to attend this conference are required to complete the form included in the solicitation as Attachment 5 - Criminal History Check.

Complete the form and submit to Mr. David Ross at d1ross@bop.gov. All forms shall be filled out legibly in dark ink or typewritten and be submitted to Mr. Ross before 1:00 PM Eastern on Friday, May 13, 2022.

This will allow the Bureau of Prisons time to conduct a limited background security clearance (NCIC) for ALL persons who will be attending this conference/site visit. Include a phone number and you will be contacted to confirm clearance status. Persons who are not deemed suitable to enter the institution will be contacted by phone as soon as practicable. No person will be allowed in the institution until a NCIC check is completed and approved. The BOP is prohibited from divulging any information regarding any reasons for NCIC denials. Only the fact that a person has been denied will be communicated to the company point of contact.

This is the only pre-bid conference/site visit scheduled. Requests for other site visits will not be granted. Attendance at this Pre-Bid conference and Site Visit is encouraged but not mandatory.

III. PRE-BID QUESTIONS:

Any questions relating to the solicitation shall be sent in Microsoft Word format to jseratt@bop.gov no later than May 24, 2022 at 1:00 PM Central. In order to provide sufficient response time prior to the bid due date, the Government is establishing the above cut-off date for questions about the solicitation.

IV. PAST PERFORMANCE INFORMATION:

Refer to Provision FAO-0020, List of References and Banking Information on page 49 of the solicitation.

Bidders/Offerors may be required by the Contracting Officer to submit the following information after bid opening or date for receipt of offers which will be utilized in determining contractor responsibility.

1. Provide a list of all active and completed contracts performed by your firm the past two (2) years. The information shall include:

a. Name of Company/Government Agency

b. Telephone Number

c. Name of Contact Person

d. Contact Person E-Mail Address

e. Description of Work Performed

f. Amount of Contract

g. Contract Status: Active or Complete

h. List Month/Year of Completion (if applicable)

2. Provide the following bank information:

a. Name of Bank

b. Complete Address

c. Telephone Number

d. Contact Person

e. Contact Person E-Mail Address

V. BID LABEL:

Each bidder is requested to submit the following information in accordance with the instructions:

A. Bid Label (see template below)

1. This label shall be completed and used on the envelope containing the bid. This envelope shall be placed inside of shipping boxes or envelopes supplied by couriers such as FedEx. Complete the “Date for Receipt of Bid/Offers” field on the label and cut and paste or transfer it to the lower left corner of the envelope containing your bid (not on the courier envelope/packaging). Print or type your name and address in the upper left corner of the envelope containing your bid.

BID/OFFER

SOLICITATION NO:

15BFAA022B00000010

Repair Water Tanks FCI Fairton, NJ

DATE FOR RECEIPT OF BIDS/OFFERS:

TIME FOR RECEIPT OF BIDS/OFFERS:

1:00 pm Central

OFFICE DESIGNATED FOR RECEIPT OF BIDS/OFFERS:

FEDERAL BUREAU OF PRISONS

FIELD ACQUISITION OFFICE

U.S. ARMED FORCES RESERVE COMPLEX

346 MARINE FORCES DRIVE

GRAND PRAIRIE, TX 75051

CONRACTING OFFICER:

JIM D. SERATT; 972-352-4517; jseratt@bop.gov