6_-_DRC_2019.pdf

[Statement of Work (SOW) reference] [September 12, 2019]

DECISIONAL RULE CRITERIA – LPTA – COMMUNITY TREATMENT SERVICES 2019

1. Operational Requirement – Cognitive Behavioral Therapy (CBT): The Quoter must demonstrate adherence to the CBT model of treatment or other evidence‐based programming compatible with CBT. [SOW 1.3]

a. Submit the cognitive behavioral methods or techniques that will be used with Bureau inmates in the delivery of Community Treatment Services (CTS).

2. Operational Requirement – Crisis Interventions: The Quoter must provide emergency crisis interventions, if necessary. When applicable, the Quoter must have the ability to complete Crisis Intervention Assessment contract line item number (CLIN 6000) within 24 hours of the request made by CTS staff. [SOW 7.2.5]

a. Submit a plan to provide an emergency crisis intervention if the need arises at the facility. Include specific local information to include emergency psychiatric care facility, local hospital with crisis unit, or other emergency crisis intervention resources.

b. If applicable, submit a plan to conduct a crisis intervention session within 24 hours of referral, and submit the assessment within one business day.

3. Operational Requirement – Inmate Accountability: The Quoter must have a comprehensive accountability program that ensures every Bureau inmate is accounted for while at the facility. [SOW 12.2]

a. Submit a plan for notifying CTS and the Residential Reentry Center (RRC) of any late arrivals or absences from scheduled sessions.

b. Submit a plan to maintain accountability of inmates from arrival until departure from the facility, include all common areas, and inmate restroom facilities at the performance site.

4. Operational Requirement – Confidentiality: The Quoter must ensure complete confidentiality of all Bureau treatment records and sessions.

a. Submit a plan to ensure the privacy and confidentiality of individual and group sessions. [SOW 11.1.1]

b. Submit the agency’s policies and procedures to comply with all applicable provisions of HIPAA. [SOW11.3.2]

c. Telehealth (if applicable): Identify the communication system and software application that will be used.

Submit evidence of the proposed system’s ability to meet the Bureau’s electronic security requirements:

HIPAA‐compliant, FIPS 140‐2 certified, 256‐ bit encryption, and housed in Continental US. [SOW 2.2.7]

d. Telehealth (if applicable): Submit a plan that specifically addresses the telehealth policies and regulations for the state where services will be rendered. Identify on the office diagram required in 5c where the inmates will receive telehealth sessions at the performance site. The plan should identify which National Crime

Information Center (NCIC) cleared, and Bureau approved, staff member will be present at all times during every telehealth session and will ensure telehealth sessions are conducted in a secure and confidential setting. [SOW 2.2.7 & 11.1.1]

5. Facility Requirement – Proposed Location(s): The Quoter must provide treatment at performance sites that meet the specified restrictions, space requirements, ADA compliance guidelines, and that do not present safety risks to the community. [SOW 11.1.1. & 12.2.5]

a. List addresses for all proposed performance sites, to include psychiatric services, and any subcontractors, that are within: geographic restrictions.

b. Submit a deed, lease, bill of sale, option to lease, or option to buy in the name of the Quoter, or subcontractor, if applicable, for all addresses listed in 5a.

c. Submit an office diagram (see attached example) for each proposed performance site listed in 5a that identifies all rooms, provides room dimensions, and specifies the number of people each group room can comfortably accommodate. Therapeutic group rooms must be primarily dedicated to treatment or reserved for outpatient community treatment services.

d. Complete and submit the attached Americans with Disabilities Act (ADA) Checklist for each proposed performance site listed in 5a.

e. Submit photographs for each proposed performance site listed in 5a to include front entrance, emergency exits, restrooms, lobby, individual treatment rooms, and group room(s). Photographs must clearly indicate evidence of ADA compliance.

f. Complete and submit the attached Local Areas of Concern document. This document must identify the following areas of concern that are within: area of concern radius. This must include the same space and/or same building, of each proposed performance site, and include a plan to mitigate risk to children and other vulnerable populations:

Schools, day‐care centers, playgrounds, developed or improved parks, athletic fields, churches, school bus stops, and any facilities/businesses that primarily care for/educate/entertain minors or other vulnerable populations.

6. Facility Requirement – Facility License: The facility must be appropriately licensed and/or certified to provide all required services on, or by, the contract effective date by the state authority where services will be rendered.

[SOW 11.2]

a. Submit the required state facility license and/or certification to provide all treatment services at the proposed performance site(s) listed in 5a.

If in the process of obtaining a valid license, submit the completed application, provisional license, official email correspondence, and/or other official documentation as proof. Documentation must show that the Quoter may begin services on, or by, the contract effective date.

If state or local law does not require facility licensing, the Quoter must provide a copy of the statute that this factor does not apply, or submit official documents that allow services to be performed (e.g., email from regulatory board).

7. Staffing Requirement: The Quoter must have key personnel to meet the solicitation requirements. The Quoter must ensure all personnel providing clinical services to Bureau inmates meet the experiential, educational, and appropriate licensure/certification as required by the state authority where the services will be rendered.

a. Submit the Technical Personnel document that identifies the position and responsibility of all personnel proposed to meet the minimum staffing requirements in the table below and who will be actively involved with the contract. All authorized negotiators must be identified on this document. [SOW 2.1]

b. Submit resumes for personnel providing direct clinical services to Bureau inmates. [SOW 1.3.4]

c. Submit copies of current and valid professional licenses for clinical staff. Clinical licenses must be listed on the below table and must correspond to the respective clinical duties performed. [SOW 2.2]

If unable to produce an original license, provide a license verification sheet with a copy of a government‐ issued photo identification card for the staff member.

If submitting a non‐medical license that is not listed on the table below, complete the Mental

Health/Behavioral Health Professionals Scope of Practice Summary. Any licenses other than those listed below will be reviewed on a case‐by‐case basis.

d. Psychiatric (if applicable): Submit a Drug Enforcement Agency Controlled Substance Registration Certificate for a qualified practitioner with prescriptive authority who meets the standards of practice established by the state’s professional regulatory board to provide psychiatric evaluations and medication monitoring.

[SOW 2.2.6]

7a. Minimum Staffing Requirements:

Authorized Negotiator Psychiatric Counselors

7c. Clinical Licensing Requirements for Counselors:

All clinicians must be licensed or certified in the state of XXXXXXXXX.

Mental Health/Sex

Offender/Substance Use

Substance Use

Licensed Licensed Licensed Licensed

Certified Licensed