Questions_Regarding_15BCTS19Q00000021.pdf

Questions Regarding 15BCTS19Q00000021 (CTS in Jacksonville, FL.)

1. Where is the clinical treatment taking place? Is it in the prison facility or the community treatment center set up by the contractor? Or is it taking place in both areas? Also, can the treatment for the inmates be at more than one location?

Response: The treatment location will be chosen by the quoter. However, the treatment location chosen must be within the geographical restriction stated within the solicitation. Yes, more than one treatment location can be proposed.

2. How are the prison inmates transported? Are they coming via bus line or from the federal bureau escorted?

Response: The Residential Reentry Center (RRC) is required to provide all inmate transportation to

Community Treatment Services (CTS) appointments.

3. Will the prison inmates come every day or only on certain days?

Response: The total number of counseling hours cannot exceed 4 hours per week, without CTS authorization. The days on which inmates receive services is determined by the quoter.

4. Will the prison inmates come from court, jail, or other places?

Response: The inmates will be coming from a local RRC or home confinement.

5. Will any inmates be in need of detox? Do you have a protocol for 3 day detox?

Response: No inmates will be referred that are in need of detox.

6. Will the inmates be shackled, guarded or have escorts?

Response: No, the inmates will not be shackled, guarded, or escorted.

7. Is it the vendor's responsibility to guard or restrain inmates?

Response: The quoter is responsible for inmate supervision in accordance with Section 12.2 of the

Statement of Work (SOW).

8. Can some of the treatments or processes take place in jail?

Response: No. The inmates are housed at an RRC or on home confinement. Treatment is only to be delivered at the approved performance site(s).

9. What exactly are the discount terms?

Response: Discount Terms refers to the discount the quoter gives to the Government for prompt payment of invoices.

10. Does the size standard of $15,000,000 in box 10 refer to the amount of the contract? If not, what does this mean?

Response: Size standard refers to the size of the quoter’s business in reference to the particular NAICS

Code associated with the requirement.

11. Does the contractor/quoter/vendor need to have a license in the state of operation? If so, if they are in the process of obtaining a license can the application and other information be sent to verify they are trying to obtain a license?

Response: Please see Section 5. Facility of attachment 2.1 Continuation of SF-1449 for facility license requirement guidance.

12. With regards to the schedule of supplies/services. The quantity seems to coincide with the number of sites and estimated inmates. Should the unit price and total price for always be for the entire 12 months the treatment is being given?

Response: The total quoted price for the Base Period, Option Years, and Six-Month Extension should be based on the quoter’s per-unit-price for each of the services and the estimated required units.

13. With regards to the schedule of supplies/services. The quantity seems to coincide with the number of sites and estimated inmates. Should the unit price and total price for always be for the entire 12 months the treatment is being given?

Response: The required units stated within the solicitation are estimates.

14. Is it preferable that a medical doctor, LPN, RN or someone with the authority to administer drugs complete the task for line 1. I believe I read that it was in the statement of work, but I am just making sure.

Response: Please see the description and requirements for Contract Line Item Number (CLIN)

6050 Administration of Medication and 6051 Medication Monitoring on pages 15 and 16 of the SOW.

15. Does the psychiatric evaluation and report line number 8 have to be performed by a psychiatrist or can someone report the information to a psychologist or psychiatrist?

Who exactly would you like to see do this function?

Response: Please see the description and requirements for CLIN 5030 Psychiatric Evaluation and Report on page 15 of the SOW.

16. For item 11, medication monitoring...is this Detox? Are there regular doctors in prison doing this or does the contractor make a protocol for this? How often would the medication monitoring be done and who is allowed to pass the meds....doctors, RNs, LPNs, etc.

Response: Please see the description and requirements for 6051 Medication Monitoring on page 16 of the SOW. Medication monitoring sessions are based on the clinical needs of the inmate and their treatment regimen.

17. Clause 52.232-18 talks about availabilty of funds for the contract. How does this work?

Does the contractor come up with all of the money to work this contract or is there money given to the contractor to perform some services? I see that the contractor invoices on a monthly basis, but what about initial material and startup costs? How is this handled?

Response: Clause 52.232-18 refers to the availability of appropriated funds for each fiscal year. The quoter is responsible for start-up and overhead costs.

18. How is billing handled? Is there some type of system that the contractor needs to register in or some place the federal bureau will pay the vendor?

Response: All quoters must be registered within the System of Award Management (SAM) database and comply with the electronic fund transfer requirement detailed in the Clause

52.212-5 attachment.

19. If this is a fixed contract why is there monthly invoicing?

Response: Monthly invoices are to be submitted in accordance with the SOW. Monthly invoices are submitted based on the services rendered in the previous month.

20. How are reports, files of patients, etc given to the contracting officer and federal bureau of prison? Is it electronically or written?

Response: Please see Section 7, Treatment Documentation, of the SOW.

21. On page 28 through 36 there are a lot of blanks. When placing a bid, does the contractor fill this portion of the solicitation out and send it in with the other required information?

Response: The quoter is not required to fill-out these blank. This information is contained within the quoter’s SAM profile.

22. Last, we would like to bid fairly and competitively on this buy. Is there someplace where we can retrieve previous contracts to compare fair and reasonable pricing for this contract or find out what would be considered fair and reasonable pricing?

Response: Information on previous contract awards can be found on FedBizzOpps at www.fbo.gov.

http://www.fbo.gov/