Site Visit 4-6-2022 Minutes.pdf

SITE VISIT CONFERENCE MEETING MINUTES

Biennial Electrical Inspection

FCI MENDOTA

SOLICITATION NO. 15B62022Q00000015

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DATE: Wednesday, April 6, 2022 at 10:00 am PST PLACE: Warden’s Conference Room

CONTRACTING OFFICER (Mrs. Frausto):

I. INTRODUCTIONS:

Round table introduction of all attendee’s.

II. PURPOSE OF MEETING:

The purpose of this meeting is to familiarize the contractor with the unique circumstances and requirements surrounding a correctional setting. This meeting is also to explain the solicitation, as issued, and not to furnish additional information.

Nothing said here shall be interpreted as a change to the solicitation without the issuance of a formal amendment through the Contracting Officer, Patricia Frausto or Gene Rojas.

III. MINUTES:

Be advised minutes will be recorded and distributed via SAM.gov.

IV. SITE VISIT INFORMATION:

Toured area in and around affected areas.

V. FRONT COVER PAGE FORMS AND INSTRUCTIONS:

Note the instructions on the cover letter in the Solicitation and all quotes will be emailed to:

pfrausto@bop.gov CC: MEN-ProcurementProp-S@bop.gov

VI. TIME FRAMES AND LOCATION FOR SUBMISSION OF BIDS:

The deadline for submission of quotes for this project is Friday, April 8, 2022 by 3:00 P.M. PST.

AMENDMENT CHANGED THIS TO FRIDAY, APRIL 22, 2022 by 3:00 P.M. PST

VII. GENERAL TOPICS:

The following submission/completion items will be addressed:

1. GENERAL ITEMS TO BE ADDRESSED:

• SERVICE CONTRACT ACT WAGE DETERMINATION: This contract is subject to the Service Contract Act. WD 2015-5609 Rev-17 is applicable for this area. All applicable workers must be paid according to the terms of the wage decision.

• PERIOD OF PERFORMANCE: The completion period is within 45 days of award. Market Research show this type of inspection generally takes a week. FCI Mendota will need a schedule of when you will be on-site.

mailto:pfrausto@bop.gov mailto:MEN-ProcurementProp-S@bop.gov

SITE VISIT CONFERENCE MEETING AGENDA

FCI MENDOTA

SOLICITATION NO. 15B62022Q00000015

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• TIME EXTENSIONS: Time extensions for inclement weather will not be granted unless the weather is unusually severe and abnormal in comparison to prior years.

• PAYMENT: This project will be invoiced as a complete job and progress payments will not be accepted.

• QUESTIONS: All questions will be posed to Mrs. Frausto no later than Friday, April 15, 2022 no later than 3:00 pm PST.

• ACCESS TO SITE/PARKING OF VEHICLES: Parking will be provided for employee vehicles and contractor work vehicles.

• STORAGE OF MATERIALS: Storage of materials can be coordinated.

• CONTRACTOR TEMPORARY OFFICE: No temporary office space will be provided.

3. SAFETY POINTS:

• The contractor is responsible for providing required protective gear to all contractor workers, should it be required. Contractor will ensure that all workers have proper safety gear at all times.

• The Contractor will adhere to all Safety Guidelines within the Statement of Work.

4. SECURITY

• SECURITY CLEARANCES: Contract workers are subject to security investigative procedures. Please refer to the contract for details. Please refer to the solicitation.

• EMPLOYEE IDENTIFICATION: Contractor personnel working on project site must bring valid photo identification to the institution each day. The identification will be surrendered upon entry to and returned upon exit from institution property.

• TOOL ACCOUNTABILITY: Strict accountability and control of all contractor tools and hazardous materials must be maintained at all times. Lost or missing tools must be reported to the COR immediately.

• ILLEGAL ITEMS ON FEDERAL PROPERTY: Firearms, ammunition, knives, other weapons, drugs, narcotics, and alcoholic beverages are not permitted inside/outside the secure perimeter or anywhere else on Federal property at any time. This includes the private vehicles of contract workers. Violators will be subject to criminal prosecution. All persons, vehicles, and equipment are subject to search by institution authorities at any time.

• NO CONTACT WITH INMATES: Contract workers are not to have any contact with inmates at any time.

• CONTRACTOR EMPLOYEE WORK DRESS: Green or khaki‐colored clothing is not allowed, as inmates wear these colors.

• PHOTOGRAPHS: The institution’s Facilities Department maintains a digital camera that will be utilized by FBOP staff to document the project work. The Contractor may request copies of these photos, and may request that photos be taken for specific conditions. Cellular telephones equipped with photographic

SITE VISIT CONFERENCE MEETING MINUTES

FCI MENDOTA

SOLICITATION NO. 15B62022Q00000015

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VIII. QUESTIONS FROM ATTENDEES:

1. Will test equipment be checked in at the entrance?

A. Yes, test equipment will be checked in at the front entrance

2. Who will be conducting the switching?

A. The Institution Facilities Department will be conducting the switching.

3. Who will perform the Lock Out Tag Out?

A. The contractor will perform the Lock Out Tag Out Procedures on the equipment they are working on.

4. Can label plate information be provided?

A. Yes, label plate information can be provided to the awardee.

****CORRECTION TO THE CC: EMAIL FOR SUBMISSION:

Quotes should be emailed to pfrausto@bop.gov and a cc: to MEN-ProcurementProp-S@bop.gov

****AMENDMENT TO IMPORTANT DATES:

ISSUE DATE: Friday, March 25, 2022 SITE VISIT FORMS DUE: Monday, April 4, 2022 by 12:00 PM PST SITE VISIT DATE: Wednesday, April 6, 2022 at 10:00 AM PST QUESTIONS DUE: Friday, April 8, 2022 by 3:00 PM PST QUESTIONS DUE: Friday, April 15, 2022 by 12:00 PM PST QUOTE DUE DATE: Friday, April, 15, 2022 by 3:00 PM PST QUOTE DUE DATE: Friday, April, 22, 2022 by 3:00 PM PST

****AMENDMENT TO STATEMENT OF WORK (SEE ATTACHED)

NOTICE:

MEETING MINUTES ARE PROVIDED FOR INFORMATIONAL PURPOSES ONLY. THEY ARE NOT

INTENDED TO CHANGE ANY SPECIFICATIONS, TERMS OR CONDITIONS OF THE SOLICITATION. ANY AND ALL CHANGES TO THE SOLICITATION SHALL BE ISSUED IN SUBSEQUENT AMENDMENTS ISSUED

BY THE CONTRACTING OFFICER ON A STANDARD FORM 30 (SF-30).

mailto:pfrausto@bop.gov mailto:MEN-ProcurementProp-S@bop.gov