15B62022Q00000015 Biennial Electrical Inspection SOW.pdf

STATEMENT OF WORK

Biennial Electrical Inspection

FCI Mendota

I. Description of Requirement:

The Federal Bureau of Prisons, Federal Correctional Institution, Mendota, CA intends to award for the Testing, Maintenance, and Repairs of the High Voltage System at FCI Mendota, located 33500 W. California Ave Mendota CA 93640. The Government reserves the right to award without discussion and to award as a single award.

Therefore, each quote should contain the quoter’s best terms from a cost and price standpoint.

II. Description of Service:

The Contractor shall provide all parts, materials and services to perform the required Testing, Maintenance, and Repairs to the institution electrical equipment. All work is to be performed at FCI Mendota, this includes all areas around the institution as well as the electrical equipment inside the Powerhouse. Seismic zone requirements, environmental compliance, Life Safety, NFPA, ADA-ABA, Federal, State, Local codes and regulations will be followed during all phases of this project. All work shall be completed, equipment tested and adjusted per manufactures recommendations and accepted by the Contracting Officer’s Representative (COR) and Contracting Officer (CO).

The FCI’s normal hours of operation are Monday thru Friday. 7:00 a.m. to 3:00 p.m., excluding Federal Holidays. All work must be scheduled within this time frame. Any work that is required outside of this schedule must be preapproved by the COR, and Contracting Officer prior to the beginning of any work. A site visit is encouraged but not required.

III. Specifications:

The contractor will be required to:

1. Provide all necessary field service engineers, technicians, tools, and test equipment to complete the testing of the equipment as defined by the projects scope of work.

2. Provide all required documentation for the applicable field tests as defined by the projects scope of work.

3. Perform the following safety tasks:

a. Perform a daily onsite Job Hazard Analysis (JHA) prior to commencing any site activities.

b. Coordinate with the customer to perform Lock-Out/Tag-Out (LOTO) activities as required by the projects scope of work.

c. Perform equipment inspections as required by the project scopes of work.

d. Report any items that are believed to have a potential for an unsafe work condition.

4. Provide a full report to include the scope of work, test dates, test data, and any discrepancies discovered with recommendations.

Equipment to Be Tested

• 51 each 12.47kV Enclosed Air Switches

• 18 each Cutler-Hammer VCB, VCP-W, Vacuum Circuit Breakers, 15kV, 1200A

• 2 each Station Battery Banks and Chargers

• 4 each Basler BE1-851 Digital Overcurrent Relays

• 2 each Basler BE1-GPS100 Generator Protection Relays

• 1 each Basler BE1-951 Digital Overcurrent Relay

• 2 each Basler BE1-87G Differential Relays

• 10 each Cutler-Hammer Digi-Trip 3000 Feeder Protection Relays (50/51/G)

Procedures:

Switches, Air, Medium-Voltage, Metal-Enclosed

1. Visual and Mechanical Inspection

1. Inspect physical and mechanical condition.

2. Clean the unit.

3. Verify correct blade alignment, blade penetration, travel stops, arc interrupter operation, and mechanical operation.

4. Verify that each fuseholder has adequate mechanical support and contact integrity.

5. Inspect bolted electrical connections for tightness.

6. Use appropriate lubrication on moving current-carrying parts and on moving and sliding surfaces.

Medium Voltage Vacuum Breakers

1. Visual and Mechanical Inspection:

1. Inspect physical and mechanical condition.

2. Inspect anchorage, alignment, and grounding.

3. Verify that all maintenance devices are available for servicing and operating the breaker.

4. Clean the unit.

5. Inspect vacuum bottle assemblies.

6. Measure critical distances such as contact gap as recommended by the manufacturer.

7. If recommended by the manufacturer, slow close/open the breaker and check for binding, friction, contact alignment, contact sequence, and penetration.

8. Inspect bolted electrical connections.

9. Verify cell fit and element alignment.

10. Verify racking mechanism operation.

11. Inspect

12. Use appropriate lubrication on moving current-carrying parts and on moving and sliding surfaces.

13. Record as-found and as-left operation counter readings.

2. Electrical Tests:

1. Perform insulation-resistance tests for one minute on each pole, phase-to-phase and phase-to-ground with circuit breaker closed and across each pole with the breaker open. Apply voltage in accordance with manufacturer’s published data.

2. Perform a contact/pole-resistance test.

3. With breaker in a test position, perform the following tests:

a. Trip and close breaker with the control switch and relay.

b. Verify mechanism charge, trip-free, and antipump functions.

Microprocessor Relays

a. Record model number, style number, serial number, firmware revision, software revision, and rated control voltage.

b. Download all events from the event recorder in filtered and unfiltered mode before performing any tests on the relay. Download the sequence-of-events recorder prior to testing the relay.

c. Verify operation of light-emitting diodes, display, and targets.

d. Record passwords for all access levels.

e. Clean the front panel and remove foreign material from the case.

f. Check tightness of connections.

g. Verify that the frame is grounded in accordance with manufacturer’s instructions.

h. Download settings from the relay. Print a copy of the settings for the report and compare the settings to those specified in the coordination study.

2. Electrical Tests

a. Apply voltage or current to all analog inputs and verify correct registration of the relay meter functions.

b. Functional Operation

c. Check functional operation of each element used in the protection scheme.

3. Control Verification

a. Check operation of all active digital inputs.

b. Upon completion of testing reset all min/max recorders, fault counters, sequence of events recorder, and all event records.

Battery Systems

a. Verify that batteries are adequately located.

b. Verify that battery area ventilation system is operable.

c. Verify existence of suitable eyewash equipment.

d. Compare equipment nameplate data with drawings and specifications.

e. Inspect physical and mechanical condition.

f. Verify adequacy of battery support racks or cabinets, mounting, anchorage, alignment, grounding, and clearances.

g. Verify the units are clean.

h. Verify the application of an oxide inhibitor on battery terminal connections.

i. Inspect bolted electrical connections.

IV. Method of Performance:

The contractor has sole responsibility and discretion for choosing and implementing the manner and method of performing tasks outlined in this Statement of Work as long as the requirements are met in accordance with the policies described above. The requirement, although not directly supervised, shall be reviewed by the COR and Contracting Officer to ensure contract compliance.

V. Delivery of Materials:

A. All materials and contractor equipment needed to perform the work, that will require temporary on-site storage, will be coordinated with the COR.

B. All supplies/goods deliveries which are directly shipped to the institution on behalf of the contractor can be received at the institution’s Power House between the hours of 8:00AM – 4:00PM, Monday – Friday, excluding Federal Holidays.

At no point will a Bureau of Prisons (BOP) staff member sign for, or allow a drop shipment of project related materials or equipment to enter the institution if the contractor, or his representative, is not present to inspect, verify and accept the delivery. Under no circumstance will the Federal Correctional Institution, or its staff, be responsible for the acceptance of any project related deliveries.

C. The Contractor shall be responsible for providing their own means of loading and unloading contractor materials and equipment. At no time shall contractor materials or equipment being staged for institution entry or exit be allowed to block, impede or otherwise hinder the typical operations of the work area.

VI. Storage and Security of Materials and Equipment:

A. All materials and equipment shall be stored in a designated area mutually agreed upon between the COR and the contractor. The contractor shall provide a securable, single point access storage container, such as a Job or Gang Box that will be left in the agreed upon storage area for the duration of the project. Size of the storage container will be determined by the contractor and the COR. The container will be secured using a double padlock protocol with one padlock being contractor provided and the other being FCI provided. If necessary, a heavy duty chain may be used to facilitate the double lock requirement. All materials and equipment stored within the container will be maintained in a safe an orderly fashion. Items cannot be stored at a height that would create a safety hazard.

B. All contractor ladders that may be needed for the job, and cannot be stored in an authorized storage container, shall be stored and secured in the immediate work site area or removed daily. Such ladders will be secured to an agreed upon stationary fixture with a contractor provided padlock and chain.

C. The Contractor shall be required to adhere to the BOP’s tool inventory program as it pertains to contractor tools and equipment entering and exiting the institution. If an authorized on site storage container should be used by the contractor to store their job tools and equipment for the duration of the project, the contractor will be required to use a daily inventory check sheet to account for all items in the container. A FCI Facilities Staff representative will be present to oversee and verify the inventory process. The container will be inventoried and verified at the end of every work shift prior to locking the container shut.

VII. Security Clearance/Contractor Badges:

A. All contractors assigned to work on the project that will be entering the FCI may be issued and required to wear a picture ID/contractor badge provided by the institution. For security reasons, the badge will be worn in a visible manner as directed by the COR.

B. The contractor shall be responsible to comply with Homeland Security Directive (HSPD) 12. The prime contractor is responsible to obtain all required documentation from their employees and subcontractors, review for accuracy, and submit to the FBOP. Security packages will not be accepted directly from a subcontractor.

C. All security clearances shall be submitted to the COR a minimum of fifteen (15) working days prior to the start of work. Approved security clearances will be in effect for the duration of the project. Upon completion of each day, it will be the responsibility of the contractor to insure all issued badges are returned to the Control Room Officer.

D. The contractor shall provide to the COR a list of BOP approved contractor employee names of who will be scheduled to work each day for the duration of the project. If a contract employee is denied access, the BOP cannot disclose why they were denied. The prime contractor is responsible to immediately submit a new contract employee to complete the work required.

VIII. Special Qualifications/Instructions:

All technicians performing work on this contract shall have knowledge of all applicable seismic zone requirements, environmental compliance, Life Safety, NFPA, ADA-ABA, Federal, State, Local codes and regulations.

IX. Safety and Personal Protective Equipment:

A. All Contractor employees shall have, and wear required personal protective equipment prescribed by industry standards at all times while on the job site. It is the responsibility of the contractor to provide such equipment.

B. The Contractor shall provide to the COR, (3) three copies of the material safety data sheet (MSDS) on all materials and substances that may be used during the course of the project. In the event the material is not approved by the Institution Safety Manager, it shall be the responsibility of the Contractor to locate and procure an alternative product.

X. FCI Mendota Responsibilities:

1. Arrange and pay for any utility outages that may be required to de-energize equipment to be tested.

2. Allow and ensure free, clear, and uninterrupted access to all equipment being tested and in the projects scope of work.

3. Provide an on-site technician who is qualified and familiar with the electrical system, and any jobsite regulations.

4. Provide up to date documents as required, such as protective device settings, any necessary electrical drawings, or manufacturer's instruction manuals as available.

5. Perform all switching required to de-energize the equipment to be tested.

XI. Other Considerations:

A. Contractors will NOT be allowed to bring cell phones, cameras or two way pagers into the Institution. The FCI Mendota Facilities Department maintains a digital camera that will be utilized by FCI staff to document the project work.

The Contractor may have copies of these documentation photos for record keeping.

B. All deviations from this Statement of Work must be approved in writing by the Contracting Officer via modification to the contract.

C. In the event of an Institution emergency, the Contractor will be instructed to secure all work, secure and stow all tools, equipment and materials, and the Contractor shall be escorted out of the Institution. Work will be suspended until the Institution emergency passes.

D. The Contractor shall be responsible for removing all old existing equipment and material from the Institution property at their expense. In addition, the contractor must restore Federal property to the state it was in upon beginning work. Disposal of all removed equipment, materials and liquids will be in compliance with all Federal, State and Local requirements. Certification of proper disposal of all Hazardous materials will be furnished to the Contracting Officer prior to project completion.

XII. Utilities:

A. The FBOP will provide minimal electricity service (120V), for battery chargers, small hand tools, etc.

B. The FBOP will provide restroom services.

C. All other utilities must be provided by the Contractor.

XII. Period of Performance A. The Inspection must be completed with submitted report within 45 days of award.

7. If recommended by the manufacturer, slow close/open the breaker and check for binding, friction, contact alignment, contact sequence, and penetration.