Cover Letter.docx
DOCX document 137 KB Posted
- Solicitation number
- 15B61926Q00000017
- Issued by
-
Department of Justice Bureau of Prisons
About this file
This is a cover letter issued by the Federal Bureau of Prisons for a solicitation to procure 5,500 gallons of dyed CARB ultra low sulfur #2 diesel with 0-5% biodiesel for the Federal Correctional Institution in Herlong, California. The solicitation number is 15B61926Q00000017, with a firm-fixed price contract type. This acquisition is designated as a Total Small Business Set-Aside under NAICS code 457210 with a 500-employee size standard. Quoters must be registered in the System for Award Management (SAM) database and include their Data Universal Numbering System (DUNS) number on Standard Form 1449, Block 17a. Quotes must be submitted via email to tpolan@bop.gov (confirmed by the federal contract opportunity as the only active email address) no later than June 16, 2026 at 2:00 p.m. Pacific Standard Time. Delivery of the fuel is required by June 26, 2026, and late deliveries will result in negative performance evaluations.
Award will be based on price and past performance evaluation; poor past performance such as late, incorrect, or non-delivery may result in bid rejection. The Contract Specialist is Trevor Polan, and physical mailing or hand delivery addresses are provided as alternative submission methods. Prospective offerors are cautioned against discussing quote preparation or technical questions with government technical personnel, and all communications must be directed to the Contracting Officer. The solicitation documentation will be distributed exclusively through beta.sam.gov, and interested parties are responsible for monitoring the site for amendments and updates.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 15B61926Q00000017.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
UNITED STATES GOVERNMENT
memorandum
FEDERAL BUREAU OF PRISONS
Federal Correctional Institution Herlong, California 96113
June 15, 2026
| RE: | 15B61926Q00000017, FY 26, DYED CARB ULTRA LOW SULFUR #2 DIESEL 0-5% BIODIESEL 5500 GALLONS |
| Federal Correctional Institution, Herlong, California |
Dear Quoter:
Accompanying this cover letter is a solicitation package prepared by the Federal Bureau of Prisons for the acquisition of DYED CARB ULTRA LOW SULFUR #2 DIESEL 0-5% BIODIESEL 5500 GALLONS for the Federal Correctional Institution, Herlong, California. This package contains all necessary information for submitting a quote.
In accordance with FAR 52.207-7 all potential quoters wanting to do business with the Federal Government must be registered in the System for Award Management (SAM) database. CCR, FedReg, ORCA, and EPLS have migrated into SAM. If you have an active record in CCR, you have an active record in SAM. Failure to maintain current/active registration status may result in elimination from consideration. You may visit https://www.sam.gov/ to register or renew your registration.
Quoters must include their Data Universal Numbering System (DUNS) number in Block 17a of the Standard Form 1449, in accordance with FAR 52-212.1(j). The Contracting Officer will verify registration in the SAM database prior to award by entering the potential awardee’s DUNS number into the SAM database.
Offers are due no later than June 16, 2026 at 2:00 p.m. Pacific Standard Time. Email offers ARE authorized and preferred. The email address is tpolan@bop.gov Please ask for a confirmation of receipt of bid. Failure to receive confirmation indicates bid was not received. The postal mailing address is: Federal Correctional Institution, Attn: Trevor Polan, Contract Specialist, P.O. Box 900, Herlong, CA 96113-0900. Hand delivery or express mail to 741-925 Herlong Access Road A-25, Herlong, CA 96113. Please note: in an effort to reduce unnecessary paper consumption, you are requested to send only those pages necessary to complete your offer. Please do not send pages in which no bids have been placed, etc. If you are registered in SAM, you need only complete section (l) of FAR Provision 52.212-3.
Quotes must be received no later than the time specified as the deadline for receipt of quotes. Quotes received after the quote deadline will be handled in accordance with FAR 52.212-1(f).
Prospective offerors are also cautioned against discussing the preparation of their quote (or any technical questions) with Government technical personnel. The circumstances of such contact, when verified, may result in non-consideration of the quote. Accordingly, all communications prior to award shall be directed to the Contracting Officer via email to tpolan@bop.gov , in writing at the above address. All questions received will be considered and responses provided, where possible.
Sincerely, Trevor Polan Contract Specialist Attachment image1.wmf
File details come from the government source that posted it. Updated .