15B61222Q00000021 Solicitation Cover Letter.doc

SOLICITATION NO. 15B61222Q00000021

Replace Halon Fire Suppression System FCI Sheridan

UNITED STATES DEPARTMENT OF JUSTICE

FEDERAL BUREAU OF PRISONS

FCI Sheridan Sheridan, OR 97378

ISSUE DATE: August 25, 2022 OFFER DUE DATE: September 26, 2022, by 8:00 A.M. PST

OFFERS SHALL BE ADDRESSED TO:

FEDERAL BUREAU OF PRISONS

FCI SHERIDAN

SHERIDAN, OR 97378

ATTN: DAVID SMITH/CONTRACTING

INSTRUCTIONS TO OFFERORS

OFFER SUBMISSION PROCEDURES

SOLICITATION/REQUEST FOR QUOTATIONS

15B61222Q00000021

TITLE:

FCI SHERIDAN

REPLACE HALON FIRE SUPPRESSION SYSTEM

DEADLINE FOR

September 26, 2022

RECEIPT OF OFFERS:

8:00 A.M. PST

EMAIL OFFERS TO:

D23SMITH@BOP.GOV

DAVID SMITH, CONTRACT SPECIALIST

(503)843-6401

***********************************IMPORTANT**********************************

CONTRACTORS MUST BE REGISTERED IN THE SYSTEM FOR AWARD MANAGEMENT (SAM) AT WWW.SAM.GOV. THIS IS AN UNRESTRICTED SOLICITATION.

I.

Each offeror SHALL complete and submit the following forms, clauses, and statements with his/her offer.

Failure to furnish all required information or any rejection of or addition to the terms and conditions of the solicitation may cause your offer to be considered as non-responsive and ineligible for award.

*SUBMIT PAGES 1, 2, 4, 22-23 OF THE SOLICITATION DOCUMENT*

A.

SECTION 1:

Standard Form-1442 – Solicitation, Offer, and Award, pages 1 & 2

Complete blocks 14 thru 20c (remember to include the signer’s title in block 20a). Ensure the address typed in block 14 matches the address in your SAM registration.

Blocks 21 thru 31c are to be completed only by the Government!

Include UEI#, tax id#, CAGE code, and email address where indicated in block 10.

B.

SECTION 2:

Commodity or Services Schedule, page 4 Complete the unit price (JB = job) and Amount blocks (these amounts will be the same).

NOTE: the amounts listed in this section should be the same as the amount listed in block 17 of the Standard Form-1442.

C.

SECTION 7:

Representations and Certifications, pages 22-25

1.

FAO-0021

Complete in entirety.

D.

Amendments, if any, must be acknowledged and submitted with the offer by one of the methods described in item eleven of the Standard Form-30 (amendment of solicitation/modification of contract).

*SUBMIT PAGES 1, 2, 4, 22-23 OF THE SOLICITATION DOCUMENT*

II.

PRE-QUOTATION SITE VISIT:

********************************* IMPORTANT **********************************

A pre-quotation site visit is scheduled for [September 9th at 10:00 AM] local time at [FCI Front Lobby, 27072 Ballston RD Sheridan OR97378].

This is the only pre-quotation site visit scheduled. The pre-quotation site visit is not mandatory (see provision 52.236-27 Alternate I of the solicitation). However, all offerors are urged to attend.

NCIC background checks will be required for participants attending this conference. The authorization for release of information (Form BP-A0660 NCIC Check, attached) shall be completed for each attendee and submitted to FCI Sheridan no later than [4:00 PM September 1st, 2022], fax or email to Teresa Hubbard at txhubbard@bop.gov. For questions on filling out the NCIC form, contact Teresa Hubbard at txhubbard@bop.gov.

The forms must include a cover letter indicating they are for the Replace Halon Fire Suppression System project in addition to the following information:

· Company name and list/number of individuals from the company who will be attending.

· Phone number/point of contact for the company for notification of any NCICs that are denied.

NOTE: The FBOP is prohibited from divulging any information regarding any reasons for NCIC denials. Only the fact that a person has been denied will be communicated to the company point of contact.

The point of contact for the pre-quotation site visit is Teresa Hubbard at txhubbard@bop.gov.

Any questions relating to the solicitation after the closing of the pre-quotation conference/site visit shall be sent to Dan Guidry, Contracting Specialist, via email at Dguidry@bop.gov no later than 4:00 PM Sept 16, 2022. In order to provide sufficient response time prior to the offer due date, the Government is establishing the above cut-off date for questions about the solicitation. All offerors shall offer in accordance with the current solicitation to include all amendments (if any) as issued by the Contracting Officer only.

III.

Each offeror is requested to submit the following information in accordance with the instructions:

A. Email your offer as an attachment B. Email Subject Line should read:

a. 15B61222Q00000021 Quote From (Your Company Name)

C. Body should contain contact information on whom can be reached regarding this quote.

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