Non-Compete Under SAT Determination Memo - Urgent Chiller Rental.pdf
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- Attached to
- FDC SeaTac -Emergency Mobile Chiller Rental
- Solicitation number
- 15B61125P00000075
About this file
This document is a Non-Competitive Memorandum for Simplified Acquisition Actions for an urgent mobile chiller rental at the Federal Detention Center (FDC) SeaTac. The Department of Justice Bureau of Prisons requires an emergency rental of mobile chillers due to the current institutional chillers being inoperable, which poses a significant life-safety risk. Trane U.S. INC, the manufacturer of the existing chillers, will provide a temporary mobile chiller to maintain mandatory temperatures for inmate and staff health and safety until the original chillers can be repaired.
The estimated cost for the mobile chiller rental is $40,358.00, and the acquisition is being pursued under a non-competitive process using statutory authorities 41 U.S.C. 253 and 41 U.S.C. 1901(e). The justification highlights the urgent need due to expected temperature increases and the potential for the institution to fail to maintain required environmental conditions as outlined in facilities manual 4200.12. The contracting officer, Manjit Dola, has certified the accuracy and completeness of the justification, with a digital signature dated 2025.06.04.
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Text version
NON COMPETITIVE MEMORANDUM
FOR SIMPLIFIED ACQUISITION ACTIONS
IAW FAR 13.106-3(b)(1)
1. REQUIRING AGENCY – DOJ/Bureau of Prisons, FDC SeaTac
2. NATURE/DESCRIPTION OF ACTION BEING APPROVED – Urgency
3. DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED TO MEET THE AGENCY’S NEEDS The agency urgently requires mobile chiller rental. The Chillers located at FDC SeaTac institutional grounds have failed and are inoperable causing the temperature to rise. The failed chillers will require a major repair to have them back to operational status. The functions of the chillers are to provide climate control throughout the institution to maintain the mandatory temperatures for the health and safety of inmates & staff and the orderly running of the institution.
The mobile rental chiller will meet the requirement of climate control until the chillers located at FDC SeaTac are repaired and operational. The estimated cost for this requirement is $40,358.00.
4. IDENTIFICATION OF STATUTORY AUTHORITY PERMITTING OTHER THAN FULL AND OPEN
COMPETITION – 41 U.S.C. 253; 41 U.S.C. 1901(e)
5. DEMONSTRATION THAT THE PROPOSED CONTRACTOR’S UNIQUE QUALIFICATIONS OR THE
NATURE OF THE ACQUISITION REQUIRES USE OF THE AUTHORITY CITED:
At present, FDC SeaTac has both of its chillers inoperable from internal damage that will require major repairs to have them back up to operational status. The inoperable chillers are posing a significant life-safety risk. As the region is expected to see an increase rise in temperatures. Further delays of will cause the institution to not maintain the mandatory temperatures for staff and inmates as outline in facilities manual 4200.12. The rental mobile chiller requirement is a dire need. Trane U.S. INC is the manufacture of the current chillers and can supply the mobile rental chiller to be temporarily hooked up to the current system to meet the need until the parts & repairs to the chillers located at FDC SeaTac are made.
CONTRACTING OFFICER’S CERTIFICATION
I certify this justification is accurate and complete to the best of knowledge and belief.
Contracting Officer
MANJIT DOLA Digitally signed by MANJIT DOLA Date: 2025.06.04 08:04:46 -07'00'
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