SOW Sally Port Grill Low Compound.docx

STATEMENT OF WORK

FCC Forrest City - B&F PROJECT 25Z5AA4 Replace Sally Port Grill

I. SPECIFICATIONS:

A. INTRODUCTION

The Federal Bureau of Prisons (FBOP), Federal Correctional Complex (FCC) Forrest City, 1301 Dale Bumpers Road, Forrest City, Arkansas, 72335, intends to make a single award to a responsible entity that will provide all necessary equipment, labor, materials, and incidentals to remove the current Sally Port Grill and replace with a new Sally Port Grill.

Bids for this project shall be complete and provide a fully operational installation in accordance with the requirements herein.

B. SCOPE OF WORK

The intent of this project is to replace the existing Sally Port Grill, and a new Sally Port Grill must be installed in its place. We are proposing that a certified contractor come in a replace the Grill. These contractors will be certified in stainless steel welding and construction and Grill will meet all specifications as outlined in the most recent TDG's.

The Sally Port Grill is a custom fabricated grill that was built with the institution. The Sally Port Grill has hinged doors with an electronic and manual locking mechanism. The doors are operated from the control center by sending a signal to the electronic lock or manually with a key. Contractor will be responsible for assuring the new grill is a direct replacement with all locations of the locking mechanisms, moving mechanisms, and wiring being at the same location. Doors and grill should be fabricated at outside facility and brought in for installation to be more timely due to the security function of the Sally Port Grill as it pertains to safety and security of the institution. Contractor will be responsible for removing the old Sally Port Grill. All work must be done in accordance with all local, state, and federal laws.

C. QUALITY ASSURANCE/INSTALLATION REQUIREMENTS

C.1 Quality Assurance:

The Sally Port Grill is a custom fabricated grill built to fit the institution area as the new one should also be. Steel Grill partitions and doors shall be constructed of the quality, sizes, and shapes of the members specified herein. Vertical ribbed bars shall pass through and positively interlock at each intersection with horizontal flat bars without reducing the diameter of the vertical bars. Pipe sleeves, wedging, caulking, or other interlocks that are not positive, or dependent on friction for security, are unacceptable for this work. Provide vertical flat bar framing members of the same size and material quality specified for horizontal bars.

Grill partitions are to be constructed in sections or panels, of proper width, comprised of 7/8” diameter homogeneous, double ribbed vertical bars, spaced not to exceed 5 7/8” o.c. Intermediate horizontal flat bars and framing members shall be 2 ¼” x 3/8” mild steel, with horizontal spacing not to exceed 12” o.c. Top horizontal flat bars shall be connected to vertical framing members with a 2” x 2” x ¼” angle knee securely shop plug-welded in place. Intermediate horizontal flat bar intersections with vertical framing members shall be secured permanently in place by 0.2" shop fillet welds. Vertical double-ribbed bars shall be securely welded in place at both the top and bottom flat bar framing members.

When Grill doors are required in Grill partitions, they shall be constructed of the same materials as the partitions of which they are a part. Grill doors shall be shop-prepared to receive hardware as specified. Grill doors are to be constructed of 7/8” diameter homogeneous, double-ribbed vertical bars, spaced not to exceed 5-7/8” o.c. Intermediate horizontal flat bars and framing members shall be 2 ¼” x 3/8” mild steel, with horizontal spacing not to exceed 12” o.c.

Installation shall be in accordance with shop drawings and shall be accomplished by skilled workmen. Welding shall be done as indicated in accordance with American Welding Society Publication D1.1. Install frames plumb, square, straight, true, rigidly secured in place, and properly braced. Anchor frames securely to floor and at jambs. Weld field joints, grind smooth, and fill with body putty to completely conceal seams, including those at transom paneling, and to form a smooth, unbroken, finished surface. Frames and mullions shall be filled with grout that has a minimum strength of 25 MPa. Expansion bolts shall not be utilized for the installation of frames in pre finished and existing opening. All other methods of attachment are subject to approval by the FBOP.

D. UTILITIES

The FBOP will provide water, use of restrooms and minimal electricity service (120V) for small hand power tools including battery chargers. The contractor will provide all other equipment, supplies and materials needed to complete this project.

E. TESTING AND ACCEPTANCE

The Contractor shall notify the COR five (5) days prior to the final system tests of and certification of each phase so that arrangements can be made to have BOP required staff available to observe testing. Testing will include the movement of the gate of the grill and the locking of the gate.

F. HOUSEKEEPING AND MATERIAL DISPOSAL

The contractor awarded the contract will be responsible to ensure the premises are always kept clean and free from accumulations of waste materials and rubbish. The contractor will remove all debris, scrap, and rubbish from the work area daily. Surplus materials and all equipment shall be promptly removed from the site upon completion of the work. The Contractor shall be responsible to remove all debris and waste materials from the job site at FCC Forrest City upon conclusion and acceptance of each project phase. These items must be disposed of in accordance with all Federal, State, and local laws.

G. SUBMITTALS & TRAINING

Submittals:

1. The contractor shall provide written submittals to the COR describing recommended equipment within (15) days from receiving the Notice to proceed for approval. FBOP will have a 7 working day review period for acceptance or denial of proposed equipment. A working day is defined as Monday – Friday excluding weekends and holidays.

2. All security clearance paperwork/documentation shall be submitted to the COR a minimum of (14) working days prior to the start of work (see below).

3. The Contractor shall prepare and provide to the COR for approval, PDF file specifications as required by the contract specifications. Submittals will be prepared as PDF package and transmit to Government by sending via email. Contractor shall also provide three (3) copies of the Safety Data Sheets (SDS) on all materials and substances that may be used during the course of the project. In the event the material is not approved by the Safety Manager, it shall be the responsibility of the Contractor to locate and procure an alternative product. The Contractor shall create and maintain a comprehensive submittal register using form ENG 4288-R or similar, to track status and disposition of all submittals, anticipated and already provided, to the FBOP. All submittals shall be transmitted to the COR in electronic PDF format, except sample installations and panels, using transmittal form ENG 4025-R or similar.

4. Submittals containing deviations from contract requirements shall be clearly marked, require CO approval, and may be considered where advantageous to the FBOP in the form of improved quality, time, or cost.

5. FBOP approval of a submittal shall not relieve the Contractor of the responsibility for meeting contract requirements or for any error that may exist, as the Contractor is solely responsible for ensuring information contained within each submittal accurately conforms to the requirements of the contract documents.

4. For security and safety purposes, forty-eight (48) hour advance notice in writing, prior to disruption to the system must be given to the Contracting Officer and COR.

5. The contractor shall provide an Installation Certification of the completed and tested systems that contains all requirements as noted in the attached specifications and drawings for all phases.

6. Any deviations from this Statement of Work will be considered a Change Order Request and must be authorized through the institution’s Contracting Officer prior to the implementation of the requested change.

7. It is the Contractor’s responsibility to repair and/or replace any Government property damaged by contractors/subcontractors employees. Damage will be corrected and restored to previous condition at no cost to the Government.

8. It shall be the Contractor’s responsibility for obtaining all measurements and data requirements to comply with any related manufacturer’s installation recommendations not here specified. All installations must be in accordance with product manufacture’s recommendations and attached specifications and drawings through all phases.

Training:

Upon completion of the installation, testing, and acceptance by the Government, the contractor shall provide operation/maintenance manuals for each piece of equipment/system installed.

As noted in the attached specifications for all phases, the contractor shall furnish training and provide system certification for a minimum of two (2) Bureau of Prisons employees, thus enabling them to maintain and repair all equipment and systems.

II. CONTRACTOR SECURITY/WORKING REGULATIONS

A. Work Hours:

Work Hours for the contractor are 7:00 AM – 4:00 PM, Monday - Friday, excluding weekends and federal holidays. Any work required to be completed at any other time than noted above must be requested in writing to the COR five (5) working days prior to the start of the work. In the event of any equipment being replaced that would result in downtime of the normal orderly running of the institution, alternate work hours may be authorized in accordance with the time frame stated above.

Access to the site will be available during normal working hours except during emergencies. It shall be the responsibility of the Contractor to familiarize himself, his employees, and his subcontractors of the working hours and conditions in the correctional facility, as working hours may not constitute a full eight-hour workday. The Government assumes no responsibility to the Contractor nor to any of his subcontractors for shorter hours due to institutional emergencies or entry and/or exit of workers necessitated by normal institution routines.

Contractors should plan for a minimal amount of time accrued for security considerations, i.e., check-in screening, delay due to inmate movements, institution lock-down, institution emergencies, etc. In the event of an institution emergency, the Contractor will be instructed to secure all work, secure and stow all tools, equipment and materials, and the Contractor will be escorted out of the institution. Work will resume once the institution emergency passes.

A2. Escorts:

Contractor should plan for 2 staff escorts daily.

B. Delivery of Materials:

All construction materials/equipment required for work on this project is required to be processed by the Contractor and coordinated with the institution COR for temporary storage.

Any construction related deliveries which are directly shipped to the contractor can be received between the hours of 7:00 a.m. to 2:00 p.m., Monday through Friday, excluding Federal Holidays. At no point will a Bureau of Prisons (BOP) staff member receive or sign for a delivery if the contractor or his representative is not present to verify and accept the delivery.

Under no circumstances will FCC Forrest City or its staff be responsible for the acceptance of any Contractor or company deliveries. The contractor shall be responsible for providing their own means of loading and unloading contractor material or equipment.

The contractor shall not use the institution entry/driveway for the loading, unloading, or storage of any materials and equipment. The contractor will not impede/block the driveway at any time during or after the work shift.

C. Storage of Materials and Equipment:

All construction materials/tools shall be stored in a designated area mutually agreed upon between the COR and the contractor. The storage area will be a secure lockable gang box or similar, size to be determined by the contractor and the COR. If required, the contractor shall provide a securable, single point access storage container, such as a Job or Gang Box that will be left in the agreed upon storage area for the duration of the project. Size of the storage container will be determined by the contractor and the COR. The container will be secured using a padlock protocol with two locks to secure it. One shall be a contractor lock and the other lock provided by the institution. If necessary, a heavy duty chain provided by the contractor may be used to facilitate the locking requirement. All materials and equipment stored within the container will be maintained in a safe an orderly fashion

All tools will be inventoried prior to entering the institution and will be inventoried back in to ensure accurate accountability when exiting the institution at the end of each workday. The contractor shall account for approximately 1 hour per day for entering and exiting the institution each day.

Materials cannot be stored at a height that would create a fall hazard. All tools will be inventoried prior to entering the Institution. At the start of each workday all tools will be inventoried out on a daily tool inventory sheet and at the end of the workday all tools will be inventoried back in to ensure accurate accountability of all tools at the end of each work day.

All contractor owned extension cords that will be used during the project, regardless of length, shall be in good condition with no broken outer Insulation. Extension cords are considered a “high risk” tool having a Federal Bureau of Prisons’ tool classification of Double A. All contractor owned extension cords used for this project will be required to exit the institution at the end of every workday for the duration of the project.

All contractor owned ladders approved for use within the institution, regardless of the size, shall be stored in a pre-determined area and secured to a stationary fixture with a heavy link chain and lock which would prevent removal.

D. Security Clearance/Contractor Badges:

The contractor shall provide the COR with all the necessary security clearance documents for all contractors and subcontractor employees accessing the institution and be security cleared for badging within 14 days of receiving the Notice to Proceed, as stated above. Security clearance documents will only be accepted from the prime contractor. If submitted by a sub-contractor, they will be rejected. It is the prime contractor’s responsibility to review security clearance submissions to ensure they are complete.

In the event a contractor or subcontractor employee cannot pass the security clearance process, it will be the contractor’s responsibility to provide another candidate. By law the BOP cannot, and will not, release any information to the contractor concerning the nature of why a contractors or subcontractor employee was not able to pass the security clearance process.

All contractors/subcontractors working at FCC Forrest City will be issued and required to wear a picture ID/contractor badge provided by the institution. For security reasons, the badge will be worn in a visible manner as directed by the COR.

All contractors and subcontractor employees will provide a check list of all employees on site each day to the COR, verifying the number of workers on site each day and that all workers are approved to be on site.

E. Safety and Personal Protective Equipment:

All contractors and employees shall have and wear the required personal protective equipment (PPE) prescribed by industry standards at all times while on the job site. It is the responsibility of the contractor to provide all PPE equipment. All ladders regardless of the size shall be stored and secured to a stationary fixture with a chain and lock in a predetermined area, in a way that they cannot be removed. If ladders are required, immediately consult with the COR to ensure that he or she can make timely notification to appropriate institution staff. All extension cords regardless of length shall be in good condition with no broken outer insulation and will be secured in a locked construction gang box. Should a system require Lock-out/Tag-out, the system will be required to have both Contractor and FCC Forrest City locks on the isolation point to prevent shock. All Lock-out/Tag-out procedures will be in compliance with the institution Lock-out program.

F. Additional Considerations:

1. Contractors will NOT be allowed to bring cell phones, cameras or two-way pagers into FCC Forrest City. The Facilities Department maintains a digital camera that will be utilized by BOP staff to document the project work. The Contractor may request copies of these documentation photos for record keeping.

2. Contractor will be permitted to wear jeans in the institution, however, shorts, green or khaki-color clothing will not be allowed. The clothes will be proper and suitable for the services that are being provided.

3. Lunches will be consumed at the work site. Contractor shall ensure they have everything they need for their lunch when they check-in first thing in the morning.

4. Federal smoking policy on Federal property states that smoking is only allowed in outdoor designated areas. This policy will be strictly enforced.

END STATEMENT OF WORK