SOW_Optometrist_2019.docx

OPTOMETRY SERVICES

STATEMENT OF WORK

Subject

The Health Services Department at the Federal Correctional Institution (FCI) Bastrop, requires a contractor to provide non-personal Optometry Services as prescribed in the description of duties listed below at FCI Bastrop, TX.

Place of Performance 1341 Hwy 95 N Bastrop, TX 78602

Services will be performed in the Health Services Department.

Schedule

A session is defined as 1 hour. A normal work day will consist of 8_ sessions for an estimated total of 480 sessions per twelve month period. A monthly schedule will be agreed upon after award by mutual agreement of all parties. This schedule is subject to change to meet the needs of the institution. The contractor will normally work between 7:30 a.m. to 4:00 p.m., with a 30-minute unpaid lunch break. Again, this schedule is subject to some variation as the needs of the institution vary. Any change in schedule or adjustments in sessions will require prior approval by the Contracting Officer’s Representative (COR) Payment for services will only be based on scheduled sessions of work according to contract. A schedule that is mutually acceptable to the government and the contractor can be determined after award of the contract.

Education and Experience

The optometrist must have the ability to work with an inmate population from a variety of cultural, regional, racial and ethnic backgrounds. Must have knowledge of routine office related duties including working knowledge of computers, word processing programs and be able to type. The optometrist must possess good organizational skills, good interpersonal relationship skills and be able to work effectively with the medical staff. The optometrist must hold a diploma from an accredited program. Additionally, the optometrist shall also hold a current professional license that permits him/her to practice the professional specialty of Optometry in Texas. The optometrist cannot have had a negative employment termination within 36 months prior to initiating vouchering process on them. The contractor shall ensure submitted prospective employee(s) meet the requirements of the vouchering process as described in the Civilian Personnel Manual 3000.02. The optometrist’s name, work experience and proof of qualifications must be provided at the time the quote is submitted. The optometrist must pass the security clearances listed in the Contract. The optometrist must provide proof that they meet all qualifications. Failure to submit this information may result in elimination from consideration.

Health Requirements

The contractor shall ensure that the Optometrist is free of infectious diseases. Any individual performing as an Optometrist under this contract who subsequently develops a medical condition which might reasonably be expected to place other workers, patients, or the public at risk shall be immediately removed from activities requiring performance of invasive procedures and activities which might reasonably be expected to place other workers, patients, or the public at risk. In any such case, the contractor shall be responsible, at no additional cost to the institution, for securing the services of any replacement personnel required for contract performance.

Description of Duties

The contractor shall be responsible for the following tasks.

1. Providing verification of credentials, proof of malpractice insurance and medical indemnification insurance in the amount specified in the contract.

2. Evaluation of patients as referred by the medical staff.

3. Providing legible written reports on all patients evaluated, to include but not limited to:

· Eye exams as requested

· Diagnosis of eye conditions

· Removal of foreign objects from the eye

· Physical findings

· Tonometry exams

· Recommendations for treatment and follow-up care

· Prescribing corrective lenses/frames as appropriate

· Fitting of eye glasses and adjustment of frames

· Individualized adjustment of exam equipment as needed

· Contractor must complete a minimum of 15 and up to 20 scheduled exams per eight session day

· Utilize the Bureau of Prisons’ Electronic Medical Record to document the eye exam

The contractor will not:

· Supervise BOP staff

· Participate in inmate accountability

· Requisition, sign for, or pick up supplies

· Formulate policies or procedures

· Attend recalls or staff functions

· Be a member of the Employees Club

Attire

Additionally, contractors are required to wear appropriate professional attire at all times. Jeans (of any color), T-shirts, sandals (of any type), tank tops, and sweat pants/shirts are not considered appropriate professional attire. Scrubs are considered professional attire.

Patient Management The contractor will be responsible for receiving patients and explaining procedures to alleviate undue anxiety, submitting reports and evaluations as requested. The contractor will be responsible for following directives and comply with Bureau of Prisons Health Services Manual, local institutional mandates, and the Health Services Department’s policies in the management of all patient encounters.

Patients shall be afforded impartial access to treatment or accommodations that are available or medically indicated, regardless of race, creed, sex, national origin, or religion. Staffing shall be commensurate with the expected needs of the patients and within the scope of services offered. The contractor shall NOT provide information to the inmates(s). If the situation arises where inmate(s) are required to be provided information, the Clinical Director, Health Services Administrator (HSA), or COR shall provide any information the inmate(s) are to receive. The contractor is required to maintain an open line of communication with the Clinical Director, HSA, and COR.

Inmate Management Provision of services will require frequent and unsupervised contact with inmates. The contract employee shall not be responsible for the management of any inmates, other than to ensure inmates involved within the contract’s scope of work abide by all rules to ensure their safety and well-being. The successful contractor shall attend the Institution Familiarization Orientation program prior to assuming institution involvement. Reimbursement to the contractor for the time spent in the institution orientation or other specific security related training will be at the contract rate, prorated hourly. The contractor may, at any time, be removed from the institution at the discretion of the CEO. The contractor is to constantly be aware of security and maintain a professional relationship with inmates at all times. Any violation of the institution rules and regulations are to be brought immediately to the attention of any Government employee employed at the institution. The contractor will be required to provide documentation to the COR, or designee, of any infractions of institutional rules and regulations by inmates for proper action.

Institution Security The contractor/contract employees shall agree to all regulations prescribed by the institution for the safety, custody, and conduct of inmates. The contract employee will be required to operate a system of records as identified for medical treatment documentation, and will require adherence to the Privacy Act of 1974. The contract employee will be required to sign in and out of the institution for accountability purposes. A badge will be issued and worn at all times for proper identification.

Non-Personal Services/Common Law Employee Information The service is a contractual arrangement and not a personnel appointment. Payment is based on the provision of an end product or the accomplishment of a specific result. The service does not constitute an employer/employee relationship. The contractor will not be subject to Government supervision, except for security related matters. However, contractor performance shall be monitored.

If the resulting contract is made to an individual(s), the provision of these services has been determined to meet certain criteria for creating common law employee relationship. Therefore, the BOP is responsible for the payment of FICA taxes (7.65%) and the withholding of the individual’s taxes. These responsibilities apply only when award of this solicitation is made to an individual. It does not apply to companies or individuals who are incorporated. For evaluation purposes, an additional 7.65% will be added to the price submitted by individuals who are not incorporated.