pre bid meeting minutes signed.pdf

PRE-BID CONFERENCE MEETING MINUTES

1ss41a24000000002A - REPLACE WATER SOFTENER RESIN AND RE-BED MED

FCC TERRE HAUTE -

DATE: WEDNESDAY AUGUST 21, 2024, 2024 at 9:30a.m. EST Place: Business Office I USP Administration Building

CONTRACT SPECIALIST (NAME): Scott Ballinger

I. INTRODUCTIONS:

Round table introduction of all attendee's.

II. PURPOSE OF MEETING:

Indicate the purpose of this meeting is to familiarize the contractor with the unique circumstances and requirements surrounding a correctional setting . This meeting is also to explain the solicitation , as issued , and not to furnish additional information .

State - nothing said here shall be interpreted as a change to the solicitation without the issuance of a formal amendment through the Contracting Officer, Scott Ballinger

Ill. MINUTES:

Advised minutes will be recorded and distributed via unison marketplace website.

IV. SITE VISIT INFORMATION:

Walk to selected site(s) for Water Softener Resin Replacement immediately following the meeting.

VI. TIME FRAMES AND LOCATION FOR SUBMISSION OF BIDS:

State the deadline for submission of bids for this project is September 10, 2024 , by 11 :00a.m. EST to the above mentioned address.

VII. GENERAL TOPICS:

The following submission/completion items will be addressed :

• LICENSING AND PERMITS: All required licensing and permits are required to be obtained by the contractor who receives contract award.

• WORK HOURS: Work hours outside the secure perimeter shall be between 7:30 am and 3:30 pm Tuesday through Thursday.

• COR: The Contracting Officer's R~presentative (COR) is Dan Meuser, Engineering Technician.

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FCC TERRE HAUTE -

• PERIOD OF PERFORMANCE: The completion period is 90 calendar days . From notice to proceed .

• TIME EXTENSIONS: Time extensions for inclement weather will not be granted unless the weather is unusually severe and abnormal in comparison to prior years.

• LIQUIDATED DAMAGES: N/A

• QUESTIONS: Oral questions asked at Site Visit of a technical nature are not acceptable due to the possibility of misunderstanding or misinterpretation. All questions shall be sent through the unison marketplace website.

• ACCESS TO SITE/PARKING OF VEHICLES: Parking will be provided for employee vehicles and contractor work vehicles .

• STORAGE OF MATERIALS: Storage of materials will be coordinated with the COR.

• CONTRACTOR TEMPORARY OFFICE: No temporary office space will be provided.

SAFETY MANAGER :

• The contractor is responsible for providing required protective gear to all contractor workers , should it be required . Contractor will ensure that all workers have proper safety gear at all times.

• Contractor is responsible for the prevention of accidents on the project site and has spill kit onsite and containment procedures. OSHA requirements will be adhered to .

• The Contractor will have a Safety Representative on site at all times during the completion of this project.

• Proper storage of any chemicals in lay down yard with SOS present.

VIII. ADDITIONAL DISCUSSION:

After the meeting the group headed to the site where work will be accomplished. They were reminded that anything they saw or discussed would not change the scope of the project. Only written questions with clarifications or change requests could alter the scope and these would be posted to unison marketplace website .

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FCC TERRE HAUTE -

Meeting minutes recorded by:

Scott Ballinger, Contract Specialist FCC Terre Haute

NOTICE:

MEETING MINUTES ARE PROVIDED FOR INFORMATIONAL PURPOSES ONLY. THEY ARE NOT

INTENDED TO CHANGE ANY SPECIFICATIONS, TERMS OR CONDITIONS OF THE

SOLICITATION. ANY AND ALL CHANGES TO THE SOLICITATION SHALL BE ISSUED IN

SUBSEQUENT AMENDMENTS ISSUED BY THE CONTRACTING OFFICER ON A STANDARD

FORM 30 (SF-30).

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FCC Terre Haute Water softeners replace resin re-bed media 15B41824Q000000002A

August 21, 2024

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