INSTRUCTIONS TO OFFERORS.pdf

INSTRUCTIONS TO OFFERORS & SUBMISSION PROCEDURES

SOLICITATION QUOTATIONS NO: 15B41626Q00000006

PROJECT TITLE: Replace Underground Fuel Tank with Aboveground Fuel Tank and Fuel Dispensing System ISSUING AGENCY: United States Department of Justice, Federal Bureau of Prisons FACILITY/LOCATION: FPC Yankton, 1016 Douglas Ave, Yankton, SD 57078

SOLICITATION POST DATE: June 18, 2026 DEADLINE FOR RECEIPT OF OFFERS: Friday, July 17, 2026, at 11:00 A.M. CDT SUBMISSION METHOD: Offers must be submitted electronically via email to dwarmbein@bop.gov. Faxed and hand-delivered quotes will not be accepted.

SUBJECT LINE REQUIREMENT: Include "Solicitation # 15B41626Q00000006" in the email subject line.

ATTENTION TO: D. Warmbein, Contracting Officer

IMPORTANT CONTRACTOR REGISTRATION & ACCESS REQUIREMENTS

• SAM Registration: Contractors must be actively registered in the System for Award Management at www.sam.gov to be eligible for award.

• Set-Aside Status: This procurement is a 100% Small Business Set-Aside.

• Size Metrics: Your business size metrics in SAM must be less than or equal to the small business size standard of $45 Million for NAICS Code 237120 – Oil and Gas Pipeline and Related Structures Construction (Reference FAR provision 52.219-1).

• Secure Document Access: This procurement uses the "Sensitive/Secure Package Upload" option on SAM.gov. To download the solicitation documents, vendors must have an active SAM registration and a valid Marketing Partner Identification Number (MPIN). If your firm lacks NAICS 237120 in its profile, you may be emailed to provide a justification before access is approved. For access issues, contact the Federal Service Desk at 866-606-8220.

• Procurement Assistance: For assistance with SAM registration or quote preparation, contact your local APEX Accelerator (formerly PTAC) at http://www.aptac- us.org.

I. QUOTATION SUBMISSION REQUIREMENTS

This is a combined synopsis/solicitation for commercial products or services prepared under FAR Part 12. Each offeror shall complete and submit the following components with their quotation. Failure to furnish all required information, or adding unauthorized terms to the solicitation, may cause your offer to be considered non-responsive and ineligible for award.

REQUIRED DOCUMENTS AND DETAILS FOR SUBMISSION:

• A. Standard Form-1442:

o Complete all vendor-required blocks (including signer’s title and signature).

o Ensure your typed address matches your active SAM registration.

o Include your Unique Entity ID (UEI), Tax ID#, CAGE Code, and email address where indicated.

• B. Pricing Schedule / Schedule of Supplies & Services:

o Provide a total, firm fixed-price quotation for the entire scope of work.

o Note: The total contract price must cover all equipment, labor, materials, and incidentals required to complete the project within the 161 Calendar Day performance period.

• C. Technical Specification Sheets & Submittals:

o Offerors must include complete specification sheets and any submittal information detailing the exact products being offered in their quotation.

o If proposing an alternative to the specified equipment, technical data must demonstrate that it is fully equal to the required Gasboy 9823K-F Astra dispensers and the UL 142 listed 3,000-gallon split compartment tank.

• D. Representations and Certifications:

o Ensure your annual representations and certifications are updated in SAM.gov, specifically referencing FAR provision 52.219-1 for NAICS 237120.

• E. Amendments:

o All solicitation amendments (SF-30) issued prior to closing must be acknowledged and submitted along with the quote.

II. PRE-QUOTATION SITE VISIT

CRITICAL TIMELINES & SECURITY CLEARANCE PROCEDURES

A site visit will be held at FPC Yankton to allow interested vendors the opportunity to examine existing conditions and the work area. Attendance is highly encouraged but not mandatory. FPC Yankton is a secured United States federal prison; strict security protocols apply.

• Site Visit Date & Time: Wednesday, July 8, 2026, at 9:00 A.M. CDT.

• NCIC Security Forms Due Date: Monday, June 29, 2026, by 9:00 A.M. CDT.

o Vendors wishing to attend must submit National Crime Information Center (NCIC) background check forms for all proposed attendees by this deadline via email to dwarmbein@bop.gov.

o Only individuals who receive prior security clearance will be permitted to enter the facility.

o Specific instructions regarding the exact meeting location, required identification (e.g., REAL ID driver's license), and institutional security rules will be provided in the solicitation attachments.

• Site Visit Rule: Questions will not be answered verbally during the site visit. All technical or contractual questions must be submitted formally in writing.

III. SOLICITATION QUESTIONS & CUT-OFF DATE

Any questions regarding this solicitation, the Statement of Work, or observations from the site visit must be submitted in writing via email to dwarmbein@bop.gov no later than Friday, July 10, 2026, by 11:00 A.M. CDT.

To allow sufficient response time prior to the quotation deadline, the Government will not accept questions after this cut-off date. All future information about this solicitation, including official question-and-answer amendments, will be distributed solely through SAM.gov. Interested parties are responsible for continuously monitoring the website.