Upated - Pre-Bid Conference - 7 March 2024.pdf

SOLICITATION NO. 15B41624Q00000003

Replace Durand Hall Flat Roof

FPC YANKTON

UNITED STATES DEPARTMENT OF JUSTICE

FEDERAL BUREAU OF PRISONS FPC

YANKTON, SD

ISSUE DATE: February 01, 2024

QUOTE DUE DATE: Thursday, March 21, 2024, by 2:00 p.m. CT

BIDS SHALL BE SUBMITTED ELECTRONICALLY TO:

Alexija Hunt Contracting Specialist a1xhunt@bop.gov yan-businessoffice-s@bop.gov

UPDATED INSTRUCTIONS TO BIDDERS

BID SUBMISSION PROCEDURES

SOLICITATION 15B41624Q00000003

TITLE: Replacement /Replace Durand Hall Flat Roof at FPC Yankton

DEADLINE FOR

RECEIPT OF BIDS: Thursday, March 21, 2024, by 2:00 p.m. CT E-mail Bids to:

a1xhunt@bop.gov and yan-businessoffice-s@bop.gov

***********************************IMPORTANT********************************************

CONTRACTORS MUST BE REGISTERED IN WWW.SAM.GOV. THIS IS A 100% SMALL BUSINESS

SET-ASIDE. YOUR BUSINESS SIZE METRICS INFORMATION IN WWW.SAM.GOV MUST MEET THE

SMALL BUSINESS SIZE STANDARD REQUIREMENT FOR NAICS CODE 238160 (reference FAR provision 52.219-1 in the Representations & Certifications section of your SAM registration).

I. DOCUMENT REQUIREMENTS

A. SECTION 1: Refer back to original document.

B. SECTION 2: Refer back to original document.

C. SECTION 5: Refer back to original document.

D. SECTION 7: Refer back to original document.

DI. Amendments, if any, must be acknowledged and submitted with the bid by one of the methods described in item eleven of the Standard Form 30 (amendment of solicitation/modification of contract).

II. PRE-BID CONFERENCE SITE VISIT:

The purpose of this visit is to familiarize the contractors with the unique circumstances and requirements surrounding a correctional setting in reference to Project # 24Z4AS – Replace Durand Flat Roof.

The Pre-Bid Conference will take place on 7 March 2024 from 11:00a.m. to 1:00p.m.

11:00a.m. Meet at Control Center for visitor screening 11:15a.m. Forbes Hall/ Ward Hall Conference Room – Greeting 11:30a.m. Visit Job site #1 - Durand Hall 1:00p.m. Visit Concluded

Attendance is not mandatory (see provision 52.236-27 Alternate-I of the solicitation). In the case that you are unable to attend the Pre-Bid Conference, we are extending onsite inspections throughout 4-8 March 2024. This will not include a gathering as such mentioned above. If you are planning to inspect the job site on a day other than 7 March 2024, please provide that notice a head of time so that we can designate an escort and follow through with security protocol. We will not conduct inspections before 0930a.m. or after 1:00p.m.

Set you travel navigation to 1016 Douglas Avenue Yankton, SD, 57078. Enter the parking lot on the southwest corner of Douglas Avenue and E. 10th St. Pick up the phone on the south side of the parking lot and tell the Control Room Officer know that you are an interested offer for project.

Through out the site visit general questions will be answered. Any technical questions will be submitted in Request for Information format. After completion of the site visit, contractors will be afforded (5) days to submit RFIs to the Contracting Officer.

Criminal History Check will be required for all attendees. The authorization for release of information (Form BPA0660 Criminal History Check, attached) shall be completed for each attendee and sent to yan-humanresourcess@bop.gov by 1:00 pm time on Thursday, February 29, 2024. The forms must include a cover letter indicating they are for the Replacement of Durand Hall Flat Roofs:

•Company name and list of individuals from the company who will be attending.

•Phone number/point of contact for the company for notification of any NCICs that are denied.

Please follow up with Andrew Palu, yan-humanresources-s@bop.gov, 605-665-3262 to ensure receipt of Criminal History Check forms and directions to FPC Yankton

All contractors approved to enter the institution for the Pre-Bid Conference must bring a photo ID and your license plate number. The following are not allowed: Weapons (including pocket knives), cell phones, blackberries, pagers, radios, cameras, drugs, and alcohol. Contractor will be permitted to wear jeans in the institution, however, shorts, grey sweat-pants, green or khaki-color clothing will not be allowed. The clothes will be proper and suitable for the services that are being provided. Please arrive at least 15 minutes early to allow time for security procedures.

III. PRE-BID QUESTIONS:

Any questions relating to the solicitation after the closing of the pre-bid conference/site visit shall be sent in WORD FORMAT to Alexija Hunt, Contracting Officer, via email at a1xhunt@bop.gov no later than Thursday, March 7, 2024 at 2:00 pm CT. In order to provide sufficient response time prior to the bid due date, the Government is establishing the above cut-off date for questions about the solicitation. All bidders shall bid/offer in accordance with the current solicitation to include all amendments (if any) as issued by the Contracting Officer only.