Questions and Answers Med Waste 1.pdf
PDF 115 KB Posted
- Attached to
- USMCFP SPRINGFIELD-MEDICAL WASTE REMOVAL
- Solicitation number
- 15B41426Q00000009
About this file
This is a Questions and Answers document for a medical waste disposal contract solicitation. The incumbent contractor is Stericycle under contract number 15B41423D00000035, with pricing available on FPDS. The institution's current waste requirements total 85,000 pounds annually, reduced from 165,000 pounds during COVID, with no seasonal fluctuations expected.
The contractor must maintain 31-gallon reusable tubs onsite, with pickups scheduled for Mondays, Wednesdays, and Fridays. Exchange container requirements are nine tubs for Monday and Wednesday pickups and 21 tubs for Friday pickups, though offerors must determine an appropriate quantity to maintain on hand. The contract includes pharmaceutical waste (very few pounds annually, as-needed basis) and trace chemotherapy waste (fewer than 12 bags annually, as-needed basis). Electronic manifests are acceptable, and invoices must document pickup dates, number of pickups, quantities, and pricing aligned with contract line items. The contractor must comply with all applicable Federal, EPA, and Missouri licensing regulations, plus Disposal of Patient Materials standards requiring protection of patient-identifying information on collection tubes and accession numbers. The waste collection location is outside the secured perimeter, requiring no site visit. No additional security screenings beyond standard terms and conditions are required. Holiday scheduling should be coordinated with the Contracting Officer Technical Representative. The Government reports no recurring performance issues with the current contract, emphasizing that good communication is key.
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Other files
| File | Type | Posted |
|---|---|---|
| BRQ 15B41426Q00000009.pdf | ||
| 6. SOW.pdf |
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Text version
Incumbent Information
• Could you please provide the name of the current incumbent contractor?
o Stericycle
• What is the current contract number?
o 15B41423D00000035 the scope of work has changed since this contract
• Is the current contract value or awarded pricing publicly available?
o On FPDS
• Historical Volumes o During Covid our waste requirements were 165,000 lbs, but this has reduced to 85,000lbs for our current needs.
• Are seasonal fluctuations expected throughout the year?
o No
Container Inventory
• Approximately how many reusable tubs are typically maintained onsite?
o 31 Gallon size Tubs, average of 8 full tubs Monday’s and Wednesdays, Fridays will have the most averaging 16 – 20 full tubs.
• What is the expected number of exchange containers the contractor should have available during each pickup?
o 9 tubs Monday’s and Wednesdays, Fridays 21 tubs.
o It will be expected that the new contract holder to determine an appropriate quantity to have on hand.
Pharmaceutical Waste –
• Approximately how many pounds of pharmaceutical hazardous waste are generated annually?
o Very few pounds if any o This is an as needed service.
Trace Chemotherapy Waste
• The Statement of Work indicates fewer than 12 bags annually. Could you provide the approximate weight per pickup and historical annual quantities?
o Currently we have very minimal Chemotherapy Waste due to being very dependent on the care we need to provide.
o This is an as needed service.
Manifest Requirements
• Are electronic manifests acceptable, or are original hard-copy manifests required?
o Electronic is acceptable
• What documentation must accompany each invoice?
o Date of pickups, number of pickups, quantity of items picked up, pricing according to the Contract. The invoices typically mirror the line items on the contract.
Licensing Requirements
• Are there any state-specific licenses, permits, or certifications beyond those required under applicable Federal, EPA, and Missouri regulations that offerors must possess at the time of award?
o The institution requires all applicable Federal, EPA, and Missouri licensing and regulations that are standard for this industry.
o We also need to comply with the Disposal of Patient Materials standards which I have attached below.
Site Visit
• Will a site visit be offered before quotations are due, or may one be scheduled upon request?
o A site visit will not be necessary, the vendor will collect the waste at a storage building outside of the secured perimeter.
Security Requirements
• Although the pickup location is outside the secured perimeter, are there any background checks, identification requirements, or vehicle inspections that contractor personnel should anticipate?
o There are no anticipated additional screenings besides what is covered in the terms and conditions in the solicitation.
Holiday Scheduling
• When a scheduled pickup falls on a federal holiday, is service generally performed on the preceding business day, the following business day, or another mutually agreed-upon date?
o Please refer and coordinate with the COTR (Contracting Officer Technical Representative)
Evaluation
• Are there any recurring performance issues or lessons learned from the current contract that the Government recommend offerors address in their quotations?
o There are no performance issues as always good communication is key.
File details come from the government source that posted it. Updated .