FY27Q2 Dairy Menu.xlsx
XLSX spreadsheet 26 KB Posted
- Attached to
- 2nd QTR FY 27 Dairy RFQ
- Solicitation number
- 15B41127Q00000004
About this file
This file contains the National Menu Specifications and supporting documentation for a Request for Quotation (RFQ) issued by the Federal Bureau of Prisons Federal Correctional Institution Pekin, Illinois for dairy products in the second quarter of Fiscal Year 2027.
The solicitation (15B41127Q00000004) requires delivery of 10,000 units of whole milk weekly for thirteen weeks, with deliveries beginning the week of January 4, 2027, and concluding the week of March 29, 2027. Acceptable milk products include 8 fluid ounce aseptic packages or plastic bottles and 16 fluid ounce pint containers, all compliant with 21 CFR 131.110 standards. The RFQ menu also specifies contingency items for emergency situations, including cottage cheese, sour cream, potato chips, pastries, dehydrated potatoes, processed meats (bologna and salami), sliced cheese, and shelf-stable milk products. All products must comply with Federal Food, Drug, and Cosmetic Act requirements, allergen labeling provisions, and originate from the United States, Canada, or foreign countries with U.S.-based distribution. The contract is firm-fixed price with FOB Destination terms. Deliveries must be coordinated with FSA personnel and delivered to the Food Service Warehouse at 2600 S. Second St., Pekin, Illinois 61554, between 34–41 degrees Fahrenheit for non-frozen perishables and at 0 degrees Fahrenheit or below for frozen items. The quote deadline is November 20, 2026, at 3:00 p.m. Central Standard Time, with quoted prices valid for 60 days post-closure. Award will be made to the responsible offeror whose offer provides the best value considering price, product quality, and vendor past performance.
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Other files
| File | Type | Posted |
|---|---|---|
| 2nd QTR FY 27 Dairy Cover Letter.pdf | ||
| 15B41127Q00000004 2nd QTR FY 27 Dairy RFQ - Signed.pdf |
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Specifications
| Institution: | Fiscal Year: | Quarter: | |||
| FCI PEKIN, IL | 2027 | 2nd | |||
| The delivered item(s) must comply with all applicable Federal, State, and local mandatory requirements and regulations relating to the preparation, packaging, labeling, storage, distribution, and sale of the supplies in the commercial marketplace. Delivered item(s) must comply with all applicable provisions of the Federal Food, Drug, and Cosmetic (FD&C) Act, the Fair Packaging and Labeling Act, and regulations promulgated thereunder. When a known allergen is included in the item(s), the item(s) must comply with the allergen labeling requirements of the FD&C Act. Major allergens identified in the FD&C Act include: wheat, fish, milk, soy, tree nuts, eggs, peanuts, shellfish, and sesame or those in effect on the date of the solicitation, contract, or purchase order. Failure to comply with the National Menu Specifications will result in your quoted item not being considered for award and/or rejected upon delivery. No specification substitutions will be accepted. If a specification does NOT state it, it must be a product of the United States or Canada, it is acceptable for it to be a "product of" a Foreign Country and distributed in the United States or Puerto Rico — provided it is distributed by a U.S.-based company. When options are offered on the specifications, it is the FSA's determination as to what options are put out to bid. Not all options need be put out for bid. (i.e., cans and pouches). Items that are fried may be baked at the institutions discretion. The NFSA/Chief Dietitian will make the final determination on product compliance. | |||||
| Unit of | Units to | Price Per | |||
| Number | Item Description | Issue | Order | Unit | Total |
| DAIRY | |||||
| 1 | Dairy, Milk, Pasteurized, Milk (Whole), No Flavor. (CID A-A-20338A, Group I - Pasteurized, Type A - Milk, Flavor 5 - Other (as specified by the purchaser - No Flavor), Packaging size f - 473.2 ml (16 fl oz), Agricultural practice (1) - Conventional). Milk must comply with all criteria of the definition and standard of identity in 21 CFR§131.110. 1 Pint containers. | EA | $0.0000 | ||
| 2 | Dairy, Milk, Pasteurized, Milk (Whole), No Flavor. (CID A-A-20338A, Group I - Pasteurized, Type A - Milk, Flavor 5 - Other (as specified by the purchaser - No Flavor), Packaging size c - 236.6 ml (8 fl oz) aseptic package or d - 236.6 ml (8 fl oz) plastic bottle, Agricultural practice (1) - Conventional). Milk must comply with all criteria of the definition and standard of identity in 21 CFR§131.110. ½ pint containers. | EA | 130,000 | $130,000.0000 | |
| 3 | Dairy, Milk, Pasteurized, Milk (Whole), No Flavor. (CID A-A-20338A, Group I - Pasteurized, Type A - Milk, Flavor 5 - Other (as specified by the purchaser - No Flavor), Packaging size j - Other (as specified by the purchaser - 5 gallon), Agricultural practice (1) - Conventional). Milk must comply with all criteria of the definition and standard of identity in 21 CFR§131.110. 5 Gallon Containers for Milk Dispenser. | CT | $0.0000 | ||
| 4 | Dairy, Cottage Cheese, Cultured or Acidified, Low Fat (2%), Fat Free, Cottage Cheese, or No Salt Added Low Fat Types, Unflavored, Small or Large Curd, Once the cottage cheese is packaged, the cottage cheese must have a remaining shelf life of at least 60 days. (CID A-A-20154C, Group I or II, Style A or B, Types 2, 3, 4, or 5, Flavor (a), Packaging size (7) - Other (as specified by purchaser), Agricultural practice (a). Note type and package size on bid. | CT | $0.0000 | ||
| 5 | Dairy, Cream, Pasteurized, Sour Cream, Reduced Fat Sour Cream, Low-fat Sour Cream, or Nonfat Sour Cream, No Flavor. (CID A-A-20251, Group I, Type F, H, I, or J, No Flavor). Note type and package size on bid. | CT | $0.0000 |
&"-,Bold"&14NATIONAL MENU SPECIFICATIONS QUOTE SHEET&"-,Regular"&11
Page &P of &N JULY 2026
Emergency-Contingency Operation
| Institution: | Fiscal Year: | Quarter: | |||
| FCI Anywhere, USA | |||||
| The delivered item(s) must comply with all applicable Federal, State, and local mandatory requirements and regulations relating to the preparation, packaging, labeling, storage, distribution, and sale of the supplies in the commercial marketplace. Delivered item(s) must comply with all applicable provisions of the Federal Food, Drug, and Cosmetic (FD&C) Act, the Fair Packaging and Labeling Act, and regulations promulgated thereunder. When a known allergen is included in the item(s), the item(s) must comply with the allergen labeling requirements of the FD&C Act. Major allergens identified in the FD&C Act include: wheat, fish, milk, soy, tree nuts, eggs, peanuts, shellfish, and sesame or those in effect on the date of the solicitation, contract, or purchase order. Failure to comply with the National Menu Specifications will result in your quoted item not being considered for award and/or rejected upon delivery. No specification substitutions will be accepted. If a specification does NOT state it, it must be a product of the United States or Canada, it is acceptable for it to be a "product of" a Foreign Country and distributed in the United States or Puerto Rico — provided it is distributed by a U.S.-based company. When options are offered on the specifications, it is the FSA's determination as to what options are put out to bid. Not all options need be put out for bid. (i.e., cans and pouches). Items that are fried may be baked at the institutions discretion. The NFSA/Chief Dietitian will make the final determination on product compliance. | |||||
| Reserved strictly for Emergency situations, including natural disasters, Contingency Operations, and bag meal preparation | |||||
| Unit of | Units to | Price Per | |||
| Number | Item Description | Issue | Order | Unit | Total |
| POTATO CHIPS | |||||
| 1 | Chips, Potato, 1 oz sealed individual package, various flavors. Note case count and flavors in bid. | EA | $0.0000 | ||
| 2 | Chips, Potato, Baked, 1 oz sealed individual package, various flavors. Note case count and flavors in bid. | EA | $0.0000 | ||
| PASTRIES (BREAKFAST CAKES & DESSERTS) | |||||
| 3 | Pastries, Breakfast Cakes, Assorted, Individual, Fresh or Frozen, Thaw and Serve, or Bake and Serve. (Muffins, Bagels, Donuts, Cinnamon Rolls, etc.) Specify item, size case count, and if items contain yeast on bid. Items will not contain poppy seeds. | EA | $0.0000 | ||
| 4 | Pastries, Desserts, Assorted, Individual, Fresh or Frozen, Thaw and Serve or Bake and Serve. (Cookies, Cakes, Pies, etc.) Specify item, size case count and if items contain yeast on bid. Items will not contain poppy seeds. | EA | $0.0000 | ||
| VEGETABLES (CANNED) | |||||
| 5 | Vegetable, Potatoes, White, Dehydrated, Mashed, Granules or Flakes without or with peel. (CID A-A-20032G, Type II, Style A, B, or C). Product label must have rehydration instructions and yield amounts. 6/#10 cans per case or bulk packed by the pound. Indicate case/bag size on bid. | CS | $0.0000 | ||
| MEATS(OTHER) | |||||
| 6 | Meats, Bologna, Beef, Turkey, Chicken, or combination thereof. IMPS 801, D, P or P1. Artificial Casing, Frozen, 4” to 5” in Diameter. Finished products must be less than 30% fat, no more than 10% water, and must not contain more than 40% of a combination of fat and added water. No binder, extenders, or hearts are permitted. All ingredients in the product must be listed in the ingredients statement on the label in order of predominance, from highest to lowest amounts in accordance with the USDA FSIS Food Standards and Labeling Policy. Manufacturer’s letters will NOT be accepted in lieu of labeling. | LB | $0.0000 | ||
| 7 | Meats, Salami, Beef, Turkey, Chicken, or combination thereof. IMPS 804, D, P or P1. Artificial Casing, Frozen, has a moisture protein ratio of 1.9:1 or less. 4” to 5” in Diameter. Seasonings, unless otherwise specified, must include garlic and whole black peppercorns (at least a portion of a peppercorn must be in evidence on either sliced surface). Finished products must be less than 30% fat, no more than 10% water, and must not contain more than 40% of a combination of fat and added water. No binder, extenders, or hearts are permitted. All ingredients in the product must be listed in the ingredients statement on the label in order of predominance, from highest to lowest amounts in accordance with the USDA FSIS Food Standards and Labeling Policy. Manufacturer’s letters will NOT be accepted in lieu of labeling. | LB | $0.0000 | ||
| CHEESE | |||||
| 8 | Cheese, Sliced, (Real Cheese, Not Imitation), As specified in the Code of Federal Regulations, TITLE 21, CHAPTER I, SUBCHAPTER B, PART 133 -- CHEESES AND RELATED CHEESE PRODUCTS , Subpart B, 133.173, One of the following cheeses, (To be determined by the FSA), Pasteurized Process Cheese American, Cheddar, Provolone, Swiss, Colby, or Monterey Jack. Each of the ingredients used in the food shall be declared on the label. Manufacturer’s letters will NOT be accepted in lieu of labeling. | LB | $0.0000 | ||
| DAIRY (Packets/Shelf Stable) | |||||
| 9 | Instant Milk or Smart Milk, Whole, Individual Serving Packet, Each Packets Makes 1 - 8 Ounce Serving When Reconstituted. EACH. Total amount may be adjusted to the next highest case count. Product can be a plant-based dairy substitute. | EA | $0.0000 | ||
| 10 | Milk Substitute/Shelf Stable Milk, Whole, Individual 8 Ounce Serving. EACH. Total amount may be adjusted to the next highest case count. Must be processed under Ultra High Temperatures (UHT). Product can be a plant-based dairy substitute. | EA | $0.0000 | ||
| LOCAL - INSTITUTION SPECIFIC | |||||
| 11 | LOCAL SPECIFICATION | $0.0000 | |||
| 12 | LOCAL SPECIFICATION | $0.0000 | |||
| 13 | LOCAL SPECIFICATION | $0.0000 | |||
| 14 | LOCAL SPECIFICATION | $0.0000 | |||
| 15 | LOCAL SPECIFICATION | $0.0000 | |||
| 16 | LOCAL SPECIFICATION | $0.0000 |
JULY 2026
Contractor Award Acknowledgment
| CONTRACTOR AWARD ACKNOWLEDGEMENT | |||||
| *This is NOT an award document. | |||||
| *Must be completed by the Contracting Officer and the Food Service Contractor prior to award. | |||||
| Dear Contractor: | |||||
| RE: Apparent Low Bidder concerning this Request for Quotation | RFQ: | ||||
| intends to make award to your company for the following RFQ items. | |||||
| Please circle "accept or deny" for each line item noted below. Sign, date and submit this acknowledgement. This verifies acceptance and delivery of all line items listed below per the Food Service National Menu Specifications. | |||||
| Accept | Deny | Line #1 | |||
| Accept | Deny | Line #2 | |||
| Accept | Deny | Line #3 | |||
| Accept | Deny | Line #4 | |||
| Accept | Deny | Line #5 | |||
| Accept | Deny | Line #6 | |||
| Accept | Deny | Line #7 | |||
| Accept | Deny | Line #8 | |||
| Accept | Deny | Line #9 | |||
| Accept | Deny | Line #10 | |||
| Total Dollar Amount: | $ | ||||
| Formal Reminders: | |||||
| PAYMENT | |||||
| Per RFQ _____________ the Government reserves the right to make payments using either Electronic Funds Transfer (EFT) or Government Purchase Card. Awards exceeding $3500 will be accomplished through issuance of a Purchase Order. All awards under $3500 will be accomplished via the Government Purchase Card. | |||||
| NOTICE | |||||
| Referencing FAR 42.212-4(a) - Suupplies shall be "nonconforming" if: | |||||
| 1. The supplies are recalled by the producer. | |||||
| 2. A local, state, or federal agency issues a public health alert regarding the supplies. | |||||
| 3. The facility or farm from which the supplies originated or were processed is found to have violated applicable local, state, or federal health and safety standards. This includes, but is not limited to, the Federal Meat Inspection Act, Poultry Products Inspection Act, or the Food Safety and Inspection Services directives and regulations. | |||||
| ________ | Award Acceptance | ||||
| _________ | Award Denial | ||||
| Reason for Denial (if applicable): | |||||
| Contractor Signature: | Date: |
Award Delivery Information
| AWARD DELIVERY INFORMATION - RFQ __________________ | |||
| Fiscal Year: | Quarter: | ||
| Institution: | |||
| DELIVERY SCHEDULE | |||
| A complete delivery of all awarded items is expected during ________________ (normally first month of the quarter). | |||
| Deliveries will be made Monday thru Friday from _____________________. | |||
| Federal holiday deliveries will not be accepted. | |||
| Contractor failure to meet delivery schedules without an excusable delay and/or failure to conform to contract specifications will negatively affect the contractor's history of past performance. Past performance information may be used by the Government to make future award decisions and/or may result in a finding that the quoter is not responsible for the award of future requirements. | |||
| NOTE: | Delivery schedules must be pre-arranged with the receiving warehouse. | ||
| Warehouse Phone: | |||
| DELIVERY REQUIREMENTS | |||
| All deliveries must be palletized unless prior arrangements were agreed to by warehouse staff. | |||
| All non-frozen, perishable foods must be delivered between 34 degrees F and 41 degrees F. | |||
| All canned goods must be delivered above 34 degrees F and not frozen. | |||
| All frozen foods must be delivered at 0 degrees F or below. | |||
| Any product that indicates prior thawing will be refused. | |||
| All certified religious diet items must be marked with the Kosher Symbol on individual packages or the item will be refused. | |||
| All items must strictly be in compliance with the BOP National Menu Specifications. Food Service contractors have the responsibility of understanding these specifications. Contractors must obtain a copy of the National Menu Specifications prior to quoting. | |||
| All items will be closely inspected. | |||
| Some items may require thawing and cooking to determine specifications compliance. | |||
| Receipt of delivery may be conditional for a period of three (3) days in order to allow for adequate examination and testing. | |||
| Items that fail to meet specifications will be refused. | |||
| Items which are conditionally received, and found to be unacceptable, must be picked up at the vendors' expense within two (2) weeks of noncompliance notification. | |||
| If the product is not picked up within two (2) weeks, it will be disposed of by warehouse staff. | |||
| Contractor Signature: | Date: |
File details come from the government source that posted it. Updated .