3. SOW-Specifications.pdf

U.S. Department of Justice Federal Bureau of Prisons

Facilities Management

Wash ington, DC 2053./

October 21, 2026

MEMORANDUM FOR JOSEPH SMITH, FACILITY MANAGER

FCI Englewood

FROM :

SUBJECT:

KI MB ER Ly Digita lly signed by

KIMBERLY HUDSON

HUDSON Date: 2026.10.22 10:10:25 -04'00'

Ki mberly Hudson, Chief Construction and Environmental Rev iew Section

Statement of Work Approval 26Z4A V7, Upgrade FS Kettles and Dish Machine

The Faci lities Management Branch, Construction and Environmental Review Section, has reviewed and approved the Statement of Work for so licitation services at FCI Englewood for project 26Z4A V7, Upgrade FS Kettles and Dish Machine. No additional square footage or modifications to the primary structure are associated with this project.

If you have any additional questions or concerns, please reach out to Construction and Environmental Review Section to BOP-FMB-BandFProjects-S@bop.gov

Cc: Regional Faci li ties Administrator

PFEDERAL BUREAU OF PRISONS

FCI ENGLEWOOD

PROJECT 26Z4AV7 UPGRADE FS KETTLES AND DISH MACHINE KIMBERL y

(FS KETTLES IS A FBOP IN-HOUSE PROJECT AND NOT PART OF THIS SOW) HUDSON

STATEMENT OF WORK

PART I: GENERAL REQUIREMENTS & TECHNICAL SPECIFICATIONS

A. INTRODUCTION & PROJECT OBJECTIVES

Digita lly signed by

KIMBERLY HUDSON

Date: 2026.10.22 10:10:42 -04'00'

1. The Federal Bureau of Prisons (FBOP), Federal Correctional Institution (FCI) Englewood, located at 9595 W. Quincy Avenue, Littleton, CO 80123, intends to make a single award to a qualified contractor to provide all equipment, labor, materials, and incidentals requ ired to modernize its food service operations. The primary scope entails the removal of the existing institutional dishwashing hardware and the procurement, installation, and integration of a high-efficiency replacement system.

2. All project executions, materia l supply, procurement, and contracting activities sha ll comply with applicable Federal, State, and local regulations, codes, and standards. The contractor must be a reputable, duly licensed firm with verifiable experience in high-volume commercial food -service infrastructure.

B. STANDARDS AND CODE COMPLIANCE

All work, engineering controls, material s, and insta llations performed under this contract shal l strictly adhere to the latest ed itions of national, state, and local codes. Where differences exist between the referenced requirements, the most stringent criteria shall govern . Key compliance mandates include, but are not limited to:

1. International Building Code (IBC) and International Mechanical Code (IMC) .

2. National Plumbing Code (NPC) and National Electrical Code (NEC/ NFPA 70) .

3. National Fire Protection Association (NFPA) standards.

4. Occupational Safety and Health Administration (OSHA) regulations (includ ing 29 CFR 1910.147 Control of Hazardous Energy) .

5. NSF International/ American National Standards Institute (NSF/ANSI) Standard 3 (Commercial Warewashing Equipment) .

6. Underwriters Laboratories (UL) Standard 921 (Commercial Dishwashers) .

7. American Correctional Association (ACA) Standards for Adult Correctional Institutions.

B.1 Federal and Agency Facility Mandates

The Contractor shall ensure all procurement, surface treatments, demolition, and installation activities strictly comply with all applicable national life-safety codes, federal environmental protections, and localized institutional safety rules .

1. Life Safety and Fire Protection: All operations and materials must strictly adhere to the International Building Code (IBC) and al l applicab le National Fire Codes-specifical ly including NFPA 13, 25, 54, 70 (NEC), 72, and 101.

2. Environmental Protections and Hazard Control: The Contractor sha ll coordinate directly with the facility's Safety Administrator, or the department's assigned representative (COR), to ensure absolute alignment with the National Environmental Policy Act (NEPA), regional clean air and water permits regard ing low-VOC compounds, and emergency protocols for the isolation of unexpected asbestos-containing materials (ACM) .

3. Historic and Cultural Resource Preservation: The Contractor shal l coord inate all execution and physical anchoring plans through facility engineering to ensure zero adverse structural or aesthetic impacts occur on historically or culturally protected facility properties.

C. SALIENT CHARACTERISTICS OF EQUIPMENT AND PARTS

The engineering design and facility utility infrastructure for this modernization are predicated on specific institutional baseline performance dimensions. The contractor may propose an "Approved Equal " substitution, subject to formal written review and approval by the FBOP before bid acceptance. Any proposed alternative must meet or exceed the performance, material composition, and dimensional limitations detailed below:

Equipment Asset Attribute/ Technical Requirement & Baseline Specifications

Parameter

Existing Equipment to Asset One (1) Champion commercial steam-heated dishwasher, Model# Decommission Identification EUCCW6, Serial # J15053496.

New Flight-Type Dish Basis of Design Stero Flight-Type Electric Dish Machine, Model STPCW-ER3T (or approved Machine Model equal) .

Power / Heating Fully electric operation (rinse, wash, and booster heating matrix).

Source

Material Heavy-gauge, tank-welded 304 stainless steel construction ; high corrosion Composition resistance for high-volume correctional environments.

Operational Full NSF International and UL listings for commercial sanitation and safety Compliance standards.

Physical Must fit precisely within the active structura l bounds of the existing Footprint dishwasher room layout without requiring wall modifications; must align with pre-existing utility drop coordinates and clear access paths.

Energy/Utility Integrated exhaust energy recovery system or heat reclamation matrix to Efficiency optimize operational throughput temperatures while limiting peak electrical demand.

D. SCOPE OF WORK BY DISCIPLINE

The contractor shall deliver a complete, turn-key installation partitioned across the following structural and utility engineering disciplines :

D.1 Safety, Demolition & Environmental Control

1. Execute rigorous Lock-Out/Tag-Out {LOTO) isolation on all electrica l supply loops, domestic hot/cold water inputs, and ventilation loops in strict compliance with OSHA and institutional safety programs.

2. Construct structura l dust-containment barriers and deploy floor protection across the service corridors and kitchen spaces prior to moving heavy hardware.

3. Disconnect all physical utility tie-ins, structural anchorings, and exhaust duct drops from the legacy Champion machine.

4. Rig, extract, transport, and legally dispose of the existing Champion dishwasher and all associated project scrap off-site in accordance with local regulations .

D.2 Mechanical & Ventilation Discipline

1. Modify, align, and join the new dish machine's steam/vapor exhaust vents to the facility's existing stainless steel kitchen exhaust hood ductwork.

2. Ensure al l duct connections are liquid-t ight, pitched to drain condensation back into the machine accumulation pans, and free of structural leaks.

3. Verify adequate cubic feet per minute (CFM} extraction velocities across the entrance and exit tunnels of the machine.

D.3 Plumbing and Steam Isolation Discipline

1. Water Connections: The contractor shal l provide code-compliant piping to connect the facility's hot and cold water supplies to the new electric dishwasher. This includes installing inl ine valves, pressure reducers, water hammer arrestors, and backflow preventers to protect the water system.

2. Drainage: The contractor shall route high-temperature wastewater from the new dishwasher down to the existing kitchen floor sinks or drains. All drain lines must have a steady downward slope and end with an open-air gap above the drain to prevent dirty water from backing up into the machine.

3. Capping Old Steam Lines: Because the new dishwasher runs entirely on electricity, the contractor shall safely deactivate the steam supply and condensate lines that fed the old machine.

a. Performance Result: The old lines must be completely isolat ed, dra ined of pressure, and permanently sealed .

b. Capping Location : To prevent safety hazards like water hammer, stagnant water pockets, or leaks, lines must be cut back and capped near the main kitchen utility line rather than leaving empty pipes hanging in the dishwasher room.

c. Safety Finish: The contractor shall ensure that the fina l, capped ends are fully insulated and covered with a protective jacket so there are no exposed hot metal surfaces that could burn kitchen staff.

D.4 Electrical Discipline

1. Provide electrical hookups from the facil ity 's local ized distribution panels to the main electrical control bus of the Stero unit .

2. Instal l code-compliant liquid-tight fl exi bl e metallic conduit (LFMC), conductors, circuit breakers, and external safety disconnect switches near the machine footprint.

3. Establish secure system grounding and bonding in strict adherence to the National Electrical Code (NEC).

E. SUBMITTAL REGISTRY

The contractor shall submit comprehensive technical documentation to the Contracting Officer and COR for review and approval prior to the procurement or fabrication of equ ipment components .

Submittal Item / Document Description Document Type Reviewing Submission Window ID Authority

SUB-01 Manufacturer Product Data Technical Datasheet COR / FBOP Within 10 calendar days

Engineering post-award

SUB-02 Dimensional Shop Drawings Equ ipment Footprint COR / FBOP Prior to layout & Layouts Engi neering authorization

SUB-03 Wiring & Schematic Electrica l / Signal COR / FBOP Prior to electrical rough-in Diagrams Control Engineering

SUB-04 Plumbing Layouts & Piping/ Drainage COR / FBOP Prior to plumbing rough -in Backflow Plans Matrix Engi neering

SUB-OS Safety & Site-Specific LOTO Safety Plan COR / Safety Prior t o site mobilization Program Manager

SUB-06 Certified Start-Up & Test QA/QC Field Report COR / FBOP Post-installation/ Pre- Reports Engineering acceptance

SUB-07 Final O&M Manuals & Closeout CO R / Facilities Prior to final closeout Warranties Documentation Branch

F. MILESTONES

The project schedu le is structured around critical checkpo ints to monitor progress and minimize downtime in the institution's food service operations.

Schedule Project Milestone Target Performance Criteria Phase Description Timeline /

Window

Milestone 1 Pre-Construction Phase 1 Successful subm ission and approval of all critical submittals Mobilization (SUB-01 through SUB-OS) and completion of security badging clearances.

Milestone 2 Utility Isolation & Phase 2 Complete LOTO execution, removal, and off-site transport Legacy Demolition of the legacy Champion comm ercial steam dishwasher.

Milestone 3 Equipment Placement & Phase 3 Structural positioning of the Stern flight-type machine on Utility Rough-In existing pads; completion of electrical, plumbing, and mechanical utili ty tie-ins.

Milestone 4 Testing, Calibration, & Phase 4 Execution of manufacturer-certified start-up, validation of Validation temperature parameters, and correction of punchlist deficiencies.

Milestone 5 Final Administrative Phase 5 Delivery of fina l closeout manuals, formal hand-off of Project Closeout permits, and final sign-off by the Contracting Officer/ COR.

G. TESTING AND ACCEPTANCE

1. Manufacturer-Certified Start-Up: Upon completion of all physical hookups, the insta llation must undergo a comprehens ive start-up protocol conducted by a factory-authorized service representative.

2. Operational Calibration: The contractor shall test and calibrate all internal control parameters, including belt transit speeds, digital control boards, auto-start/stop triggers, and low-water cutoffs .

3. Temperature Validation: The contractor must verify that the machine maintains an active wash temperature profi le and a sanitizing rinse tem perature profile that meet NSF and local health code guidelines.

4. Leak & System Audits: Perform a thorough pressure and leak test across all newly installed plumbing lines, valves, exhaust duct joints, and drain connections.

5. Punchlist Resolution: A joint inspection will be conducted by the contractor and the COR to generate a formal punchlist. The contractor must resolve all identified deficiencies before fina l acceptance is granted .

H. STANDARD WARRANTIES AND EXTENDED WARRANTIES

1. Standard Warranty: The contractor shall provide the manufacturer's standard commercial warranty covering al l parts, electronic components, structural frameworks, and labor for a minimum period of one (1) year from the date of final project acceptance.

2. 5-Year Extended Warranty: The cont ractor shal l procure and provide an extended five (S} year warranty matrix covering all major functional components, including electric heating blocks, wash pumps, drive motors, and digital control command units.

3. Concurrent Execution: The standard warranty and the 5-year extended warranty sha ll run concurrently, ensuring the inst itution has unbroken coverage for all major parts and operational equipment components for a total duration of five years from final project acceptance.

4. Shortage & Damage Liability: The vendor is fully liab le for correcting any delivery shortages, freight damages, or equipment defects at zero additional cost to the Government.

I. CLOSE OUT DOCUMENTS

Final project payment authorization is contingent upon the submission and approval of the following closeout deliverables:

1. Operation & Maintenance (O&M} Manuals: Two (2) clea n, comprehensive, bound hard copies and one (1) indexed digital PDF copy deta il ing comprehensive system operati ons, preventat ive maintenance procedures, and breakdown parts keys.

2. As-Built Electrical & Plumbing Schematics: Detailed, fie ld-verified pri nts showing the exact route and f inal coordi nates of all electrical wires, plumbing valves, and exhaust duct alterations.

3. Certified Testing Certificates: Copies of th e signed factory start-up validation documents, NSF sanitation certi fica tes, and certified electrical/plumbing inspection permits.

4. Warranty Registrations: Signed and dated corporate warranty docu mentation expl icitly outlining the terms of the concurrent standard and extended 5-year warranty coverages .

5. Final Clean-up Verification : Post-work clea ning must be completed, and the area must be restored to a cl ean condition free of job-s ite debris.

PART II : CONTRACTOR SECURITY, UTILITIES, AND WORKING REGULATIONS

A. INSTITUTIONAL WORK HOURS & SITE ACCESS

1. Operating Hours & Delivery Window: The contractor and subcontractors shall conduct all on-si t e operations Monday th rough Friday, 7:00 AM to 3:00 PM, with a dedicated del ivery window of 7:30 AM to 2:30 PM . No work or deliveries sha ll be performed on weekends or federa l holidays. Notwithstanding th e general 3:00 PM workday, dishwasher demol ition debris, legacy scra p, an d packaging generated inside the secure perimeter shall be secured, processed for removal, and tra nsported through the institution's des ignated exit in sufficient time to sat isfy the daily debris-removal cutoff unless a specific time is approved by the Con tracting Officer.

2. Off-Hours Authorization: Any project activities required outside of standard operating hours must be submitted in writing t o the Contracting Officer's Representative (COR) at least five (5) working days in advance. Final approval must be granted by the institution's Warden . Alternate hours may be authorized exclusively for tasks causing critica l in stitutional downtime.

3. Emergency Disruption & Security Delays: The Government is not liable for reduced working hours resulting from routi ne worker entry/exit protocol s, inmate movements, or unannounced institutional lockdowns. In the event of an insti t utional emergency:

a. Contractor personnel must immediately secure al l tools, equipment, and materials .

b. Personnel wi ll be escorted out of the secure perimeter by institutional staff.

c. Project operations wil l resume on ly after the emergency is officially resolved.

4. Designated Parking: All contractor and su bcontractor vehicles shal l park only in locations specifically assigned by the COR. Parking assignments may be modified at any time based on institutiona l needs. All personnel must comply w ith posted signage and COR directives regarding vehicle placement. Vehicles parked outside designated areas are subject to removal from the faci li ty grounds.

B. TEMPORARY FACILITIES, TOOL CONTROL & STORAGE

1. Office Trailers and Storage Containers: All trai lers and storage containers require written approval from the COR and must be kept locked within a designated staging area located ent irely outside the secure perimeter fence.

2. Daily Inventory: All tools must be inventoried upon entry and exit of t he institution . A daily Tool Inventory Sheet must be maintained; any missing tools must be reported to the COR immediately.

3. Storage {Gang Boxes): All tools and equipment must be stored in a secure, lockable gang box in a location designat ed by the COR. The box shal l be double locked with both a Contractor lock and a Federal Bureau of Prisons lock.

4. Ladders and Extension Cords: All ladders must be chain-locked to a fixed structure in a predetermined area when not in active use. Extension cords must be in good condition, with no damaged insulation, and stored in a locked gang box.

C. SECURITY REQUIREMENTS AND ESCORTING & DAILY REPORTS

1. Background Clearances: All Contractor and Subcontractor personnel must pass a Nationa l Criminal Information Center (NCIC) background check. Documentation must be submitted to the institution at least 14 calendar days prior to arrival.

2. Entry/Exit Screening: All personnel must pass through security screening daily, including metal detectors. Entry and exit times are subject to institutional routines.

3. Escort Requirements: Contractor personnel shall be always escorted by FBOP staff while ins ide the secure perimeter. A minimum of one (1) escort will be provided daily to allow access to required work areas. Escort support will be coordinated by the Government based on approved work activities and institutional availability.

The Contractor shall identify anticipated escort needs in the approved project schedule and provide not less than 48 hours' notice for additional or unusua l escort requirements. Institutional emergencies, lockdowns, staffing limitations, or security priorities may delay access.

4. Weekly Submission Threshold Exception (Project is Less Than 120 Days):

D. SAFETY

a. Application Note: Because the mechanical scope of this dishwasher replacement project is projected to conclude significantly under the 120-day baseline threshold, mandatory weekly compilation summaries of daily logs are waived unless structural scope adjustments push the performance timeline past 120 calendar days .

b. Daily Site Logging: The Contractor's site superi ntendent must still maintain an active daily log on site to verify trade headcounts, LOTO verification safety tracking, tool counts, and work completed per shift for immediate inspector review.

1. PPE: Industry-standard Personal Protective Equipment (PPE) must be always worn on the job site. Contractors are responsible for providing all required PPE to their personnel.

2. Lock-Out/Tag-Out (LOTO): All electrical, plumbing, or mechan ical isolation must strictly comply with the Institution's LOTO program. Both Contractor and Institution safety locks must be present at isolation points before any demolition or utility tie-in maneuvers begin .

E. UTILITIES

1. Construction Utilities Availability:

a. Government Provision : The Government will make available existing, localized connection points for construction-grade electrical power (120v outlets) and domestic water supply, as-is, for the duration of the project.

b. Contractor Responsibility: The Contractor sha ll review Government-furnished utility information and visua lly verify accessible conditions in the dishwasher room layout. The Contractor shall verify all serving utility drop coord inates, electrical panels, connection locations, available water sources, routing constraints, and compatibility before use, and shall provide all temporary distribution, conversion, protection, hoses, cables, backflow prevention, and related accessories required for the dish machine work.

c. Institutional Safeguards: All temporary lines and connections must be managed to prevent damage to facility infrastructure, must maintain strict tool -control protocols, and must not interfere with daily institu t ional security operations or pedestrian pathways.

2. Sanitation: Temporary Toilets and Sanitation

a. Contractor Provided: The Contractor must provide, maintain, and service their own portable chemical toilets for their workforce. Contractor personnel are strictly prohibited from using staff or institution restrooms inside the secure area .

b. Location and Cleaning: Portable toilets must be placed in a location designated by the COR. The Contractor must arrange for these units to be cleaned and pumped out at least once a week during the designated delivery window.

F. HOUSEKEEPING

1. Daily Cleanup: The Contractor must clean the kitchen work and staging areas daily. All trash, construction scrap, and debris must be collected, swept, and secured before leaving the site each afternoon .

2. Dumpster Controls: If a dumpster is required, it must be placed outside the secure perimeter fence in the designated staging area . The dumpster must be fitted with a structura l lid and locked with a heavy-duty padlock at the end of every workday to prevent unauthorized access, salvaging, or safety hazards.

G. PROHIBITED CONTRABAND & DRESS CODE MANDATES

1. Electronic Device Restrictions:

a. Contractor personnel are strictly prohib ited from bringing smartphones, cellular devices, cameras, smartwatches, two-way pagers, or Bluetooth-enabled equipment into the secure side of the institution .

Necessary project documentation photographs will be captu red by the Facilities Department using a government-issued digital camera, and copies may be requested through the COR. Final O&M manual data must be delivered via hard copy or a pre-screened government-approved CD-ROM/USB drive.

b. When photographs are reasonabl y required to document concealed conditions, RFls, submittals, progress, damage, testing, or as-built conditions, the Contractor shal l request Government photography through the COR. The Contractor shall identify the location and required view before concealment of the work.

Government-provided images shall be treated as project records and used only for authorized contract purposes.

2. Prohibited Uniform Apparel: Contractor personnel must wear professional, appropriate industrial work attire. To prevent confusion with inmate uniforms and staff clothing, clothing colored denim blue, khaki, military green, yellow, or orange is strictly prohibited within the institutional perimeter.

3. Tobacco & Smoking B_an: Smoking and the possession of tobacco products (including e-cigarettes), matches, or lighters are strictly prohib ited inside all federal structures and across all federal faci lity grounds. Use is limited strictly to Warden-designated outdoor smoking areas located completely outside the secure perimeter.