FCI WIL WEEKLY DELIVERY INFORMATION SHEET.pdf
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- Attached to
- FCI WIL - FY27 2nd Quarter Produce Requirements
- Solicitation number
- 15B31627Q00000004
About this file
This is an Award Delivery Information document for a Federal Bureau of Prisons (BOP) food service contract at FCI Williamsburg for Fiscal Year 2027.
Weekly deliveries of all awarded food items must occur from January 4, 2027 through March 31, 2027, with small deliveries potentially requested during the first month and subsequent deliveries scheduled as storage space permits. Receiving hours are Monday through Friday, 8:00 a.m. to 12:00 p.m. on a first-come, first-served basis at the on-dock area. All deliveries must be scheduled by appointment only with Dane Webb via email at dwebb2@bop.gov (email required for all scheduling), with phone number (843) 387-9722 available for delivery drivers needing directions. Products will be refused without a scheduled delivery appointment, and no exceptions to late deliveries will be made without prior notification. The warehouse is closed on Federal holidays. Contractor failure to meet delivery schedules without excusable delay or failure to conform to specifications will negatively impact past performance ratings and may affect future award eligibility.
All deliveries must be palletized on standard 48" x 40" pallets and tightly wrapped; pallets exceeding 2,000 pounds must use blue or red block pallets rather than stringer pallets. Assorted/mixed pallets require packing lists, and all deliveries must include itemized inventory documentation. Food items must maintain minimum 90-day shelf life from delivery date and comply with BOP National Menu Specifications. Temperature requirements include non-frozen perishables at 34-41°F, canned goods above 34°F and not frozen, and frozen foods at 0°F or below. Certified religious diet items must display appropriate symbols (OU for Kosher, appropriate symbol for Halal) on individual packages or will be refused. All items undergo close inspection with conditional receipt permitted for up to three days of examination and testing. Items failing to meet specifications are refused, and conditionally received items found unacceptable must be picked up at vendor expense within one week or will be disposed of by warehouse staff.
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Other files
| File | Type | Posted |
|---|---|---|
| 2nd Quarter Produce Cover Letter.pdf | ||
| 15B31627Q00000004.pdf | ||
| Produce Specifications.pdf |
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Text version
AWARD DELIVERY INFORMATION
Fiscal Year: 2027 Institution: FCI Williamsburg
DELIVERY SCHEDULE
Weekly deliveries for all awarded items will begin January 4, 2027 and continue through March 31, 2027, unless otherwise specified. Due to limited storage for dry goods and freezer/cooler goods, vendors must coordinate with the Food Service Warehouse receiving staff for product delivery. Small deliveries may be requested for the first month of the quarter, and future deliveries will be scheduled as space permits.
Deliveries are received Monday through Friday. Hours for receiving are 8:00am to 12:00pm on-dock, first come first served. If the delivery is expected to be late, contact with receiving staff must be made to reschedule delivery appointment. No exceptions to late deliveries will be made without notification. Deliveries are made by appointment only, and products will be refused without a scheduled delivery. FCI Williamsburg warehouse areas are closed on Federal holidays, therefore deliveries will not be accepted.
Contractor failure to meet delivery schedules without an excusable delay and/or failure to conform to contract specifications will negatively affect the contractor’s history of past performance. Past performance information may be used by the Government to make future award decisions and/or may result in a finding that the quoter is not responsible for the award of future requirements.
NOTE: Vendors must schedule delivery appointments with the receiving food service warehouse staff, not shipping companies. If shipping companies attempt to schedule delivery with FCI Williamsburg warehouse staff, they will be redirected to the vendor.
Delivery Contact: Dane Webb email dwebb2@bop.gov (email required for all delivery scheduling)
(843) 387-9722 for delivery drivers only, if directions are needed to assist driver.
DELIVERY REQUIREMENTS
• All deliveries must be palletized on standard size pallets (48” X 40”) and tightly wrapped with pallet wrap.
• Pallets containing product weighing over 2,000 pounds must be on blue or red block pallets, NOT stringer pallets (48” X 40”).
• In the event of an assorted/mixed, a packing list for the assorted/mixed pallet is required.
• All deliveries must come with an itemized inventory of items delivered.
• All delivered food items must have a minimum remaining shelf life of at least 90 days from the date of delivery, as indicated by the manufacturer’s best‑by or use‑by date. All items received out these specifications will not be accepted.
• All non-frozen, perishable foods must be delivered between 34 degrees F and 41 degrees F.
• All canned goods must be delivered above 34 degrees F and not frozen.
• All frozen foods must be delivered at 0 degrees F or below. “Frozen product after being received is subject to further inspection upon thawing to verify sizes/weights are within the Purchase Order and or BOP National Specifications”.
• Some items may require thawing and cooking to determine specifications compliance and product wholesomeness.
• Any product that shows evidence indicating prior thawing will be refused.
• All certified religious diet items must be marked with the Kosher Symbol (OU) on individual packages, or the item will be refused. All Halal items must have the appropriate Halal symbol as well.
mailto:dwebb2@bop.gov
AWARD DELIVERY INFORMATION
• All items must be in compliance with the BOP National Menu Specifications. Food Service Contractors have the responsibility of understanding these specifications. Contractors must obtain a copy of the National Menu Specifications prior to quoting.
• All items will be closely inspected.
• Receipt of delivery may be conditional for a period of three (3) days to allow for adequate examination and testing.
• Items that fail to meet specifications will be refused.
• Items which are conditionally received, and found to be unacceptable, must be picked up at the vendors’ expense within one (1) week of noncompliance notification.
• If the product is not picked up within one (1) week, it will be disposed of by warehouse staff.
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