Subsistence CL.docx
DOCX document 55 KB Posted
- Attached to
- 15B30326Q00000005 3RD QTR SUBSISTENCE FY26
- Solicitation number
- 15B30326Q00000005
About this file
This is a cover letter from the Federal Bureau of Prisons Federal Correctional Institution in Edgefield, South Carolina, introducing a solicitation package for quarterly subsistence products. The solicitation (15B30326Q00000005) is restricted to 100% small business concerns and uses a firm-fixed price contract type. Quoters must submit offers by Thursday, February 26, 2026, by 1:00 p.m. Eastern Standard Time via email to s1rhodes@bop.gov or kstroman@bop.gov, or by hand carry to the Administration Building at 501 Gary Hill Road, Edgefield, South Carolina 29824. Delivery is required to the same facility location on or around February 1, 2026, with the food service department reserving the right to make weekly adjustments to quantities and schedules based on institutional needs. Any scheduled delivery falling on a holiday will be rescheduled to the next business day unless otherwise specified.
All quoters must include their Data Universal Numbering System (DUNS) and Unique Entity Identifier (UEI) numbers in their offers, and the Contracting Officer will verify registration in the System for Award Management (SAMS) database prior to award. The cover letter emphasizes that quoters must meet all specifications as stated and provide items at the quoted price; alternate items will be awarded to the next lowest bidder. The Government reserves the right to make multiple awards and will select the responsible quoter whose conforming offer is most advantageous, with past performance and price considered equally. Additionally, quoters are warned that failure to provide awarded items due to price increases may result in exclusion from future quarterly requirements.
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Other files
| File | Type | Posted |
|---|---|---|
| Subsistence FY26 3rd qtr solicitation.pdf | ||
| Subsistence Pre-solicitation.docx | DOCX document |
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Text version
U.S. Department of Justice Federal Bureau of Prisons Federal Correctional Institution Post Office Box 723 Edgefield, South Carolina 29824
February 10, 2026
Dear Offeror:
Enclosed is a solicitation package prepared by the Federal Bureau of Prisons, Federal Correctional Institution, Edgefield, South Carolina, Contracting Office, for the acquisition of subsistence products for our facility. This package contains all the necessary information for submitting a request for quote for evaluation.
In submitting the request for quote, quoters should consider all information provided herein. Please carefully follow all instructions located in the solicitation package concerning the content, format and submission of your quote.
**Please note: If you receive the award of any of the items listed on the request for quotation, and at the last minute you cannot provide the items due to a price increase, we will be limited on you receiving a request for quotation for next quarter’s requirements. Keep in mind, you are required to provide the items at the price you quoted on the request for quotation. **
When providing your pricing for the items listed on the Request for Quotation, keep in mind, you are required to meet all specifications stated. If you choose to provide an alternate item other than what is stated, the item will be awarded to the next lowest bidder. If you do not change package sizing or quantity, you must make a note on your bid sheet. If you fail to make a note, you must honor the price offered. It cannot be changed.
Quoters should include their Data Universal Numbering System (DUNS) and Unique Entity Identifier (UEI) number in their offers. The Contracting Officer will verify registration in the System for Award Management (SAMS) database prior to award by entering the potential awardees’ DUNS number into the SAMS database. Failure to complete this registration procedure outlined in this solicitation, may result in elimination from consideration for award.
Offers shall be received on or before the deadline of Thursday February 26, by 1:00 p.m. Eastern Standard Time, via email or Hand Carry.
HAND CARRIED:
Sammie Rhodes, Contract Specialist & Kimberly Stroman Federal Bureau of Prisons Federal Correctional Institution Administration Building 501 Gary Hill Road Edgefield, South Carolina 29824
EMAIL:
s1rhodes@bop.gov kstroman@bop.gov
PLEASE DO NOT SUBMIT QUOTES TO ANY LOCATION OTHER THAN THE ONE LISTED ABOVE. Quotes received after the deadline will not be considered.
Please place any questions you may have in writing and fax them to (803) 637-7161 to my attention or e-mail at s1rhodes@bop.gov. We will consider all questions received and provide responses, where appropriate.
If you have any questions, please feel free to call me at (803) 637-1339-(803) 637-1342.
Sincerely, Sammie Rhodes Contract Specialist //s// Enclosure image1.png
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