4th QTR Delivery Schedule Memo.docx
DOCX document 52 KB Posted
- Attached to
- FCC Coleman - Q4 FY25 National Menu
- Solicitation number
- 15B30225Q00000028
About this file
This document is a 4th Quarter Delivery Schedule Memorandum from the Federal Bureau of Prisons Federal Correctional Complex Coleman in Florida, detailing precise delivery requirements for food service vendors. The memo outlines four distinct delivery schedules for July-September 2025, ranging from single shipments to weekly deliveries, with specific timing and quantity guidelines. Vendors must adhere to strict delivery conditions, including palletized and wrapped shipments, precise temperature controls for perishable and frozen foods, and specified delivery windows between 7:30 AM and 2:30 PM, excluding weekends and federal holidays.
The document emphasizes performance expectations, noting that failure to meet delivery schedules or product specifications will be considered a performance issue that could impact future contract awards. Critical requirements include maintaining specific temperature ranges for different food types (34-40 degrees F for non-frozen perishables, 0 degrees F or below for frozen items), conditional receipt with a 3-day examination period, and mandatory pickup of rejected items at vendor expense. The solicitation is a small business set-aside for NAICS code 311999, with bids to be submitted through Unison Marketplace's online reverse auction platform by May 19, 2025, with delivery destination at Coleman, FL 33521.
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Other files
| File | Type | Posted |
|---|---|---|
| FCC COLEMAN Q4 FY25 - LINKS TO MARKETPLACE.xlsx | XLSX spreadsheet |
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Text version
UNITED STATES GOVERNMENT
memorandum
FEDERAL BUREAU OF PRISONS
Federal Correctional Complex Coleman, Florida 33521
DATE: April 23, 2025 Attention Vendors: Here are the delivery schedules that you bid on and must abide by:
Schedule #1 All in one shipment to be delivered between the following dates, July 1-15, 2025, Deliveries are on a first come first served basis. You can contact the Food Service Warehouse at 352-689-3055/3052/3165/3051/3056 with any questions.
Schedule #2 Split total quantities into two equal shipments. The first delivery, half of the order, must be delivered between the following dates, July 1-15, 2025 and the second delivery, remainder of the order, must be delivered between the following dates August 1-15, 2025. Deliveries are on a first come first served basis. You can contact the Food Service Warehouse at 352-689-3055/3052/3165/ 3051/3056.
Schedule #3 Split total quantity into three equal shipments. The first delivery, one third the order, must be delivered between the following dates, July 1-15, 2025the second delivery, another one third of the order must be delivered between the following dates August 1-15, 2025, and the third delivery, the remainder of the order, must be delivered between the following dates, September 2-15, 2025. Deliveries are on a first come first served basis. You can contact the Food Service Warehouse at 352-689-3055/3052/3165/3051/3056.
Schedule #4 (Weekly Deliveries) Split total quantity into 13 shipments to be delivered each Monday-Tuesday, beginning July 1, 2025 and ending with the last delivery no later than, Tuesday, September 30, 2025. Deliveries must be made between 7:30 AM and 12:00 PM. We reserve the right to increase or decrease quantities based on institutional needs. Quantity changes will be made no less than one week prior to delivery. Produce is due each Monday, in full. Bread, Milk, and Eggs are due on Tuesday.
Hours of delivery are 7:30 a.m. - 2:30 p.m. Monday - Friday. No deliveries on Saturday, Sunday or Federal Holidays. Please note that observed federal holidays for this quarter are as follows: Friday, July 4, 2025 (Independence Day); Monday, September 1, 2025 (Labor Day).
This quarter (July1, 2025 – September 30, 2025) if delivery schedules are not adhered to, it will be noted as a performance issue and your delivery may be rejected if it is too early or may be re-awarded if it is late. All items must meet specifications or they will be rejected and it will be noted as a performance issue and be re-awarded to the next low bidder. If you have performance issues they will be considered when future awards are made.
The following items must be adhered to: all deliveries must be palletized and wrapped, all non-frozen, perishable foods must be delivered between 34 degrees F to 40 degrees F, all frozen foods must be delivered at 0 degrees F or below (any products that indicate prior thawing will be rejected), items may require thawing and cooking to determine specification compliance, receipt of delivery is conditional for a 3 day period to allow for adequate examination and testing, items that are conditionally received and found to be unacceptable must be picked up at the vendors' expense within 2 weeks of notification or it will be disposed.
Lastly, we cannot accept faxed invoices. All invoices must be mailed or e-mailed. Please do not call accounting and ask for pay dates. Only call accounting if your payment terms are not being met. Please do not contact our accounting department without a valid payment complaint.
If you have any questions regarding these matters, please e-mail me at ametcalf@bop.gov
Sincerely, /S/ Angel Metcalf, Food Service Administrator, FCC-Coleman image1.wmf
File details come from the government source that posted it. Updated .