SOW-Retube Chillers-1(updated).pdf

U S D e p a r t m e n t o f J u s t i c e F C C C o l e m a n

2 2 Z 3 A F 6 R e p a i r C h i l l e r R e - T u b e C h i l l e r

DESCRIPTION OF REQUIREMENT

Provide Service to Re-Tube Chiller

April 14, 2022

A. SUMMARY OF WORK AND PLACE OF PERFORMANCE

The Federal Bureau of Prisons (FBOP), Federal Correctional Complex (FCC) Coleman, located at 846 NE 54th Terrace, Coleman, FL 32511, is in need of a contractor to re-tube one (1) chiller at USP 1’s Remote Utility Building (RUB).

B. SCHEDULE

The period of performance for this contract is sixty (60) calendar days from the Award of Contract. For on-site work the FCC Coleman USP 1 RUB is available for the contractor to perform the services required Tuesday through Friday, excluding Federal holidays, from 6:30 a.m. to 3:30 p.m.

C. GOVERNMENT (OWNER) RESPONSIBILITIES

FCC Coleman will provide one staff member to provide escorting of contractor at the USP 1 RUB. FCC Coleman staff will be responsible for providing contractor with access to the equipment area. The chiller to be re-tubed is a Trane centrifugal chiller, Model: CVHF770; Serial number: L99J03835M.

D. DESCRIPTION OF DUTIES

Requirements

• The contractor shall provide all chemicals, materials, labor, and incidentals needed to perform the work described herein. Material and chemicals used shall be OEM or meet/exceed OEM requirements.

• When submitting security clearance paperwork, contractor shall submit Safety Data Sheets (SDS) for all chemicals which will be used to perform this work, for review and approval by FCC Coleman.

• Contractor shall recover, weigh and store for reuse, the R-123 refrigerant charge. Specifics about the refrigerant will be documented (type, weight, etc.) in a work report type format and provided to the Powerhouse Foreman.

• Contractor shall remove two condenser heads and one division plate.

• Contractor to removal all five-hundred thirty-seven (537) copper condenser tubes using Elliott hydraulic tube pulling equipment. Contractor shall field verify condenser tube quantity.

• Contractor shall clean tube holes and visually inspect tube sheets.

• Contractor shall provide and install five-hundred thirty-seven (537) new, unused, high efficiency copper condenser tubes. Contractor shall field verify condenser tube quantity.

• Contractor shall roll-seal all new condenser tubes according to manufacturer’s recommendations and/or industry standards (whichever is more stringent) using Elliott roll-crush equipment with electronic torque-control.

• Contractor shall check for leaks on all new work and all chiller seals.

• Contractor shall dehydrate chiller by deep evacuation method and perform standing vacuum test.

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• Contractor shall recharge chiller with previously stored refrigerant. If stored refrigerant does not reach the optimal operational level charge, contractor shall add additional refrigerant (to be provided by FCC Coleman) to reach the optimal operational charge level.

• Contractor shall re-install condenser heads with new gaskets and fill with water.

• Contractor shall perform start-up of the chiller, per manufacturer’s recommendations. Contractor shall check the operational status of the chiller to ensure it is operating correctly sixty minutes after start-up.

• All miscellaneous services in connection with the services described herein shall be provided by the contractor as part of this work at no additional cost to the Government, unless noted otherwise. All travel in connection with the services described herein between the contractor’s offices and the project site shall be included in the fee.

E. INSTITUTIONAL SECURITY

• The contractor working on this project should be professional in nature consistent with FBOP Code of Conduct for FBOP staff. The services being performed will be monitored by a representative of the Facilities Department and/or the Contracting Officer’s Representative (COR).

• The contractor will be responsible for proper control of their tools and equipment while on our property.

• The contractor(s) will report to the site at the designated time and follow all rules related to contract staff and security of the institution. The contractors should dress in clothing proper and suitable for the area in which they will be working.

The contractor(s) should not wear khaki, orange, or dark green colored clothing, as those are the colors of the inmate’s clothing. Camouflaged clothing, shorts, and grey sweats are also prohibited.

• The contractor shall be constantly aware of security and maintain a professional relationship with any inmates at all times, should they come in contact with the inmate population. Any violations of the institution rules and regulations are to be brought immediately to the attention of an appointed Government employee for prompt and proper action.

• The contractors will not have unsupervised contact with inmates. The contractor will not supervise inmates and will not be responsible for the administrative management of inmates. The contractor(s) will be escorted by FBOP staff member while on the work site.

• Prior to the date of work, contractor’s personnel which will be on our property must pass a criminal background clearance. To process the security clearances, a NCIC shall be completed by each person. The NCIC shall be completely filled out and shall be legible. Any forms not completely filled out or not legible will not be processed. The NCIC forms shall be submitted to the contact personnel at FCC Coleman at least seven working days prior to the date of work to allow time for processing.

• Should someone not obtain security clearance approval, FCC Coleman staff are prohibited by law from discussing or revealing any information found in the criminal background check or of our security clearance process. The contractor will be informed as soon as possible of any personnel that do not pass the security clearance process.

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• Contractor will submit one final invoice for all work completed. Once all requirements are completed, the invoice will be processed for payment. Submit invoice to FCC Coleman point of contact staff, preferably via email.

F. RESIDENCY REQUIREMENTS

The residency requirement applies to both individuals and employees of companies providing services to the Federal Bureau of Prisons. For three of the five years immediately prior to submission of your offer/bid/quote, individuals or contractor employees providing services in any Federal Bureau of Prisons facility must have:

o Resided in the United States (U.S.);

o Worked for the U.S. overseas in a Federal or military capacity;

o Been a dependent of a Federal or military employee serving overseas.