FCI ELKTON DAIRY DELIVERY INFORMATION FY27 Q2.docx
DOCX document 16 KB Posted
- Attached to
- FY27 2ND QTR DAIRY
- Solicitation number
- 15B21627Q00000003
About this file
This is a delivery information document for a federal dairy supply contract requirement. The document provides detailed logistics and operational requirements for FCI Elkton, a Federal Bureau of Prisons facility in Lisbon, Ohio, under solicitation number 15B21627Q00000003 for Q2 FY27 dairy products. Weekly deliveries are required from Monday, January 4, 2027, through Monday, March 29, 2027, with all quotes due via email to zbowers@bop.gov by Monday, November 24, 2026, at 10:00 AM EST. Deliveries must occur between 7:00 AM and 2:00 PM EST, excluding weekends and federal holidays, and must be pre-arranged with the Food Service Warehouse (330-420-6200, extensions 1316/1361). The solicitation is set-aside for small business concerns under NAICS code 311511 with a size standard of 1,150 employees.
All products must meet strict temperature and quality specifications: non-frozen perishable foods delivered at 34-41 degrees Fahrenheit, canned goods above 34 degrees Fahrenheit (not frozen), and frozen foods at 0 degrees Fahrenheit or below. All deliveries must be palletized and will undergo close inspection prior to acceptance. The Government retains the right to conditionally receive items for up to three days for examination and testing, and any nonconforming products must be repaired, replaced, or reperformed at no additional cost. Products that fail to meet specifications will be refused, and vendors must pick up rejected items within two weeks at their own expense. Failure to meet delivery schedules without excusable delay or to conform to specifications will negatively impact the contractor's past performance rating and may affect eligibility for future awards.
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Other files
| File | Type | Posted |
|---|---|---|
| Q2 FY27 DAIRY QUOTE SHEET.pdf |
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Text version
FCI ELKTON DELIVERY INFORMATION –
Requirement: 15B21627Q00000003 Q2 FY27 DAIRY
• Schedule: Product must be delivered on a weekly basis beginning Monday, January 4, 2027 and conclude Monday, March 29, 2027. All delivery dates are listed below.
• Quotes: All quotes must be submitted via email to zbowers@bop.gov no later than Monday, November 24, 2026, at 10:00AM EST. Late quotes will not be considered for award.
• Requested quantities are approximate. Please round your bid to the nearest pack size.
You can contact the Food Service Warehouse at 330-420-6200 X 1316/1361 with any questions.
Deliveries must be made between the hours of 7:00 am and 2:00 pm EST. Federal holiday deliveries will not be accepted. Delivery schedules must be pre-arranged with the receiving warehouse. Delivery schedules must be pre-arranged with the receiving warehouse.
Upon Award, the Food Service Warehouse must be contacted prior to delivery for approval or adjustments in delivery schedule. Delivery schedules will be strictly enforced. Failure to deliver within the established time frame will be considered as nonconformance to the terms of the contract.
• All items will be closely inspected.
• All deliveries must be palletized.
• All non-frozen, perishable foods must be delivered between 34 degrees F and 41 degrees F.
• All canned goods must be delivered above 34 degrees F and not frozen.
• All frozen foods must be delivered at 0 degrees F or below. Any product that indicates prior thawing will be refused.
• Receipt of delivery may be conditional for a period of three (3) days in order to allow for adequate examination and testing.
• Some items may require thawing and cooking to determine specifications compliance.
• Items that fail to meet specifications will be refused.
• If the product is not accepted, in accordance with FAR (DEV) 52.213-4 (a), “The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price.”
• Items which are conditionally received, and found to be unacceptable, must be picked up at the vendors' expense within two (2) weeks of noncompliance notification.
• If the product is not picked up within two (2) weeks, it will be disposed of by warehouse staff.
Items must meet specifications as indicated on the solicitation and award. All items will be closely inspected prior to acceptance. See FAR (DEV) 52.213-4 (a) Inspection and Acceptance.
https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaulpart-52#FAR_52_212_4 Contractor failure to meet delivery schedules without an excusable delay and/or failure to conform to contract specifications will negatively affect the contractor's history of past performance. Past performance information may be used by the Government to make future award decisions and/or may result in a finding that the quoter is not responsible for the award of future requirements.
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