10A_MR Pkg_ELK_Mob MRI.pdf

U.S. Department of Justice Federal Bureau of Prisons

Administration Division

Field Acquisition Office 346 Marine Forces Drive

Grand Prairie, Texas 75051

October 16, 2020

MARKET RESEARCH QUESTIONNAIRE

Mobile MRI Services FCI Elkton, TX

The Federal Bureau of Prisons is conducting market research in compliance with Federal Acquisition Regulation, Part 10. The service will encompass the provision for Mobile MRI Services. The service will be provided for the prisoners held in the custody of the Department of Justice, Federal Bureau of Prisons, the Federal Correctional Institution (FCI), Elkton, OH located at 8760 Scroggs Road, Libson, OH 44432.

Mobile MRI Services will be performed in a designated area behind the gate determined by the Health Services Department at FCI Elkton. Performance of this service is defined within the attached Statement of Work. The Contractor will be notified in advance of the requested dates of service, types of service, and the number of inmates of inmates to be examined. The number of inmates will be determined by the Health Services staff and will vary from session to session.

Based upon previously required services, an estimated number of 10 scans per year will be performed, which is an approximate total of 120 inmates seen for MIR/MRA scans and approximately 70 inmates seen for CT scans. The Contracting Officer’s Representative (COR) will be responsible for schedule times. (Exact times are negotiable). Please see the Statement of Work for more details.

Please answer the following questions:

1. The North American Industrial Classification System (NAICS) code for Mobile MRI

Services is 621512, which sets the small business size standard at $16.5 million (below $16.5 million in gross revenues is considered small, above $16.5 million in gross revenues is considered large). Based on this standard, what is your business size, small or large?

Small Other than Small

2. Is your business or employee certified to practice in the state of Ohio (Radiologist) or any state in the U.S. (Physician reading results)?

Yes No

3. Can your firm provide the service as either a prime contractor or as a subcontractor?

Prime Subcontractor

4. If you are a small business, will you be in compliance with FAR 52.219-14 for this requirement?

5. Which kind of form does your business use to report earned income on the individual performing the services?

W2 1099

6. Is your firm eligible for participation in one of the following small business programs? If so, please indicate the program.

“8(a)” program Hub-Zone small business concern Service-disabled veteran-owned small business concern Women-owned small business or EDWOSB concern

7. Can your firm provide firm fixed unit prices for future contract periods (for example: a contract with five performance periods, with each year after award will be an option for renewal)? Please indicate the maximum number of years you can provide firm-fixed unit prices.

5 years 4 years 3 years 2 years 1 year only

8. The Federal Acquisition Regulations requires the following insurance’s: Workers’

Compensation and Employer’s liability not less than $100,000; and General Liability no less than $500,000 per occurrence; and Automobile Liability of at least $200,000 person, $500,000 per occurrence for bodily injury, and $20,000 per occurrence for property damage . Are these rates and requirements consistent with regulatory requirements in Ohio?

Yes No If no, what are the standard rates per insurance?

9. Are privacy provisions/clauses “customarily” included in solicitations of this type of requirement?

10. Are Mobile MRI services “customarily available” in the marketplace?

11. Does your firm have access to the internet to download solicitation materials?

12. Does your firm have qualified employees with experience in a correctional setting?

13. How many calendar days does your firm need to prepare a quote resulting from this solicitation?

15 days 30 days 45 days 60 days

14. Is your company registered in System For Award Management (SAM)?

All potential offerors are advised if a solicitation is issued it will include the clause at FAR 52.212-4 (Feb 2007) for Commercial Items, paragraph (t) System For Award Management (SAM). This clause requires all contractors doing business with the Federal Government after September 30, 2003, to be registered in the SAM database. If your company is not registered in SAM, registration can be completed at https://www.sam.gov/portal/SAM/#1.

15. If awarded a contract, how many calendar days following an award would it take your firm to begin providing services to the institution?

Please note that all individuals providing services at the institutions must undergo a security clearance investigation. This investigation may take 30 calendar days or longer to complete.

calendar days

16. Please indicate any General Services Administration Federal Supply Schedule (FSS) contract number(s) your firm has been awarded in association with the aforementioned services and their respective expiration date(s).

FSS number(s): Expiration date(s):

17. Please furnish the following information in reference to your firm:

Name:

Address:

Point of Contact:

Telephone Number:

E-mail Address:

I am extremely appreciative of the time you have taken to complete this questionnaire. Please submit your survey by no later than November 13, 2020 via email at ldthomas@bop.gov.

Please feel free to contact me via email (preferred) or (972) 352-4529 if you have any questions.

mailto:ldthomas@bop.gov

Sincerely, LaShundra D. Thomas

LaShundra D. Thomas, Contracting Officer Federal Bureau of Prisons U.S. Armed Forces Reserve Institution Field Acquisition Office 346 Marine Forces Drive Grand Prairie, TX 75051

NOTE: The resulting solicitation will be distributed solely through the SAMs website at www.beta.SAM.gov. Hard copies of the solicitation will not be available. The website provides downloading instructions to obtain all documents relating to the solicitation. All future information concerning this acquisition, including the pre-solicitation notices, solicitation, and any subsequent amendments, will be distributed solely through the website.

Interested parties are responsible for monitoring the website to ensure they have the most up-to-date information about the acquisition.

STATEMENT OF WORK FOR MOBILE MRI/MRA/CT SERVICES

A. SUBJECT:

Mobile MRI/MRA/CT trucks to provide non-personal on-site mobile Magnetic Resonance Imaging (MRI), Magnetic Resonance Angiogram (MRA), and Computerized Tomography (CT) services. Services will be for the Health Services Department for the period from the effective date of award through 12 months, with the option of four additional years.

B. PLACE OF PERFORMANCE:

Services will be performed in the rear dock area at the Federal Correctional Institution (FCI) Elkton, Ohio located at 8760 Scroggs Road, Libson, OH 44432. The employees will sign the consultant log, indicating the date of visits to the institution, the time of arrival and departure.

C. SCHEDULE:

The mobile MRI/MRA/CT will perform services on an as needed basis. Sessions will be scheduled between the hours of 6:00 am – 4:00 pm, Monday thru Friday, excluding federal holidays. Each session is defined as one day in length. A day is defined as eight (8) hours. The total number of sessions will be an estimated two (2) per month, one (1) session for MRI/MRA and one (1) session for CT. Based upon previously required services, an estimated number of 10 scans per year will be performed, which is an approximate total of 120 inmates seen for MIR/MRA scans and approximately 70 inmates seen for CT scans. The Contracting Officer’s Representative (COR) will be responsible for schedule times. (Exact times are negotiable).

Due to the nature of the correctional setting, delays in performance of work may be experienced. Such delays may include, but are not limited to, inclement weather, electrical or mechanical problems, or other security matters. Time spent processing in and out of FCI should be considered when submitting your quote.

D. SUPPLIES:

The FCI will supply items routinely needed by the contractor. This includes CDs, IV needles, syringes, puncture resistant needle boxes, pressure injector sets, contrasts, barium sulfate, and PPE. If special equipment is required by the contractor, he/she must make a request in writing to the Health Services Administrator (HSA) of the FCI.

NOTE: All medical records remain the property of the FCI (in accordance with the Privacy Act of 1974).

E. SCOPE OF SERVICES:

The contractor will be responsible for the following:

1. Perform MRI of the brain, cervical, thoracic and lumbar spine in multiple views by health care providers of the institution.

2. Perform MRI of various internal body organs as requested by the health care providers of the institution.

3. Perform MRI of different joints such as elbow, knee, hip, ankle, and etc., as requested by the health care provides of the institution.

4. Perform CT of the brain.

5. Perform CT of various internal body organs as requested by the health care providers of the institution.

6. Perform MRA of blood vessels in the body.

7. Provide professional interpretations by an Ohio Licensed Radiologists. Reports must be typewritten or in computerized format and returned to the COR in a timely manner.

8. The contractor will be responsible for the cost of professional interpretations of all exams regardless of the number of exams, up to nine (9) exams per session for MRI only. There will be a charge for every exam after nine (9) per MRI only.

9. The contractor will be responsible for the cost of shipping CDs and/or reports back to the institution.

10. The institution will be responsible for the cost of contrast and all clinical equipment.

NOTE: The contractor will be responsible for the following: Equipment transportation, delivery and set-up, tractors, trailers, drivers and complete maintenance/service coverage on all equipment, as well as training and staff insurance, site planning, consultation, marketing, support, etc. An electrical hook-up will be provided by the FCI. The only expenses borne by the FCI are facility modifications and provisions of daily supplies.

F. METHOD OF PERFORMANCE:

Verbal and/or written consultations will be received from Bureau of Prisons’ Health Services’ staff. The services are professional in nature and will be commensurate with the Joint Commission standards of care. The methods utilized will meet medical practices established in the local community. These services, although not directly supervised, will be monitored by the HSA and/or COR.

G. INSTITUTION SECURITY:

The company agrees to adhere to all regulations prescribed by the institution for the safety, custody, and conduct of inmates. The contracting staff will be required to attend an initial four

(4) hour orientation and annual two (2) hour security training program provided by the institution prior to assuming institutional involvement. This orientation will be provided by the Health Services Department in conjunction with Human Resources and include:

• Institutional Safety and Security

• Contraband and Security

• Personal Safety

• Entrance Procedures

• Freedom of Information and Privacy Act

• Volunteer Professionalism

• Position and Program Orientation

• Sexually Abusive Behavior Prevention and Intervention Program

• Standards of Conduct

• Workplace Violence

• Volunteer Clearance Procedures

• Information Security

This orientation will be coordinated by the designated COR. Reimbursement for the time spent in institution security orientation or other periodic security-related training will be prorated at the contract session rate.

Escort/Institutional Badges: Contractor personnel shall be escorted by a FBOP staff member at all times. Institutional identification badges will be issued to every contractor upon entry and displayed at all times. They are to be collected upon exiting the institution.

CONTRACTOR RESTRICTIONS: The staff of the mobile imaging company cannot:

1. Supervise BOP staff

2. Participate in inmate accountability

3. Requisition, sign for or pick up supplies

4. Formulate policies or procedures

5. Attend recalls or staff functions

6. Supervise inmate population

7. Be a member of the Employees Club

H. INMATE MANAGEMENT:

The staff will have involved him/her in the Institution Familiarization Program as required by policy. He or she is to be constantly aware of security and maintain a professional relationship with the inmates at all times. Any violation of the institutional rules and regulations are to be brought to the attention of an appointed government employee in order for prompt and proper action. The contract staff will not be subject to government supervision, except for security related matters. However, their performance will be closely monitored.

I. SPECIAL QUALIFICATION REQUIREMENTS:

The contractor must be registered and licensed with the proper authorities to provide requested services in the Statement of Work in the State of Ohio. In addition, the personnel operating the equipment must be experienced and certified to perform requested studies and tests within the State of Ohio. Responsibilities will also include providing verification of credentials (education, current licensor/status or competency, continuing medical education, peer references, and acceptable findings in National Practitioners Data Bank Inquiry) and proof of malpractice insurance.

The contractor must also provide a copy of the following:

• Resume

• License, diploma and/or certificates to support stated qualifications

• Three letters of reference

• Proof of Hepatitis B vaccination

• Annual proof of tuberculin skin test or chest radiography

• Proof of Healthcare Provider CPR

• Copy of their insurance certification

J. INVOICES/PAYMENTS:

Invoices must be submitted monthly by the company. A summarized listing of sessions performed during the respective month must be submitted to:

Financial Management Federal Correctional Institution PO Box 129 Lisbon, OH 44432

Payment will be made in accordance with the Prompt Pay Act which is Net 30 terms upon acceptance of services or receipt of an invoice. No taxes will be withheld. A Form 1099 will be supplied to the contractor and IRS upon completion of each calendar year.