10A_MR Pkg_TEX_Mob MRI.pdf

U.S. Department of Justice Federal Bureau of Prisons

Administration Division

Field Acquisition Office 346 Marine Forces Drive

Grand Prairie, Texas 75051

July 16, 2020

MARKET RESEARCH QUESTIONNAIRE

Mobile MRI Services FCI Texarkana, TX

The Federal Bureau of Prisons is conducting market research in compliance with Federal Acquisition Regulation, Part 10. The service will encompass the provision for Mobile MRI Services. The service will be provided for the prisoners held in the custody of the Department of Justice, Federal Bureau of Prisons, the Federal Correctional Institution (FCI), Texarkana, TX located at 4001 Leopard Dr., Texarkana, TX 75501.

Mobile MRI Services will be performed in a designated area behind the gate determined by the Health Services Department at FCI Texarkana. Performance of this service is defined within the attached Statement of Work. Based upon previously required services, an estimated number of 10 scans per year will be performed. The contractor will normally conduct services at a minimum of two (2) times per quarter. The services/sessions length will be a maximum of eight (8) hours per visit. The sessions will normally be scheduled between the hours of 06:00 a.m. and 4:00 p.m., Sunday through Saturday, excluding Federal holidays. This service is currently on Sunday only. However specific days/hours will be subject to mutual agreement between the Health Services Administrator and the contractor. Specific days/hours will be subject to mutual agreement between the Health Services Administrator (HSA) and the contractor. Please see the Statement of Work for more details.

Please answer the following questions:

1. The North American Industrial Classification System (NAICS) code for Mobile MRI

Services is 621512, which sets the small business size standard at $16.5 million (below $16.5 million in gross revenues is considered small, above $16.5 million in gross revenues is considered large). Based on this standard, what is your business size, small or large?

Small Other than Small

2. Is your business or employee certified to practice in the state of Texas (Radiologist) or any state in the U.S. (Physician reading results)?

Yes No

3. Can your firm provide the service as either a prime contractor or as a subcontractor?

Prime Subcontractor

4. If you are a small business, will you be in compliance with FAR 52.219-14 for this requirement?

5. Which kind of form does your business use to report earned income on the individual performing the services?

W2 1099

6. Is your firm eligible for participation in one of the following small business programs? If so, please indicate the program.

“8(a)” program Hub-Zone small business concern Service-disabled veteran-owned small business concern Women-owned small business or EDWOSB concern

7. Can your firm provide firm fixed unit prices for future contract periods (for example: a contract with five performance periods, with each year after award will be an option for renewal)? Please indicate the maximum number of years you can provide firm-fixed unit prices.

5 years 4 years 3 years 2 years 1 year only

8. The Federal Acquisition Regulations requires the following insurance’s: Workers’

Compensation and Employer’s liability not less than $100,000; and General Liability no less than $500,000 per occurrence; and Automobile Liability of at least $200,000 person, $500,000 per occurrence for bodily injury, and $20,000 per occurrence for property damage . Are these rates and requirements consistent with regulatory requirements in Texas?

Yes No If no, what are the standard rates per insurance?

9. Are privacy provisions/clauses “customarily” included in solicitations of this type of requirement?

10. Are Mobile MRI services “customarily available” in the marketplace?

11. Does your firm have access to the internet to download solicitation materials?

12. Does your firm have qualified employees with experience in a correctional setting?

13. How many calendar days does your firm need to prepare a quote resulting from this solicitation?

15 days 30 days 45 days 60 days

14. Is your company registered in System For Award Management (SAM)?

All potential offerors are advised if a solicitation is issued it will include the clause at FAR 52.212-4 (Feb 2007) for Commercial Items, paragraph (t) System For Award Management (SAM). This clause requires all contractors doing business with the Federal Government after September 30, 2003, to be registered in the SAM database. If your company is not registered in SAM, registration can be completed at https://www.sam.gov/portal/SAM/#1.

15. If awarded a contract, how many calendar days following an award would it take your firm to begin providing services to the institution?

Please note that all individuals providing services at the institutions must undergo a security clearance investigation. This investigation may take 30 calendar days or longer to complete.

calendar days

16. Please indicate any General Services Administration Federal Supply Schedule (FSS) contract number(s) your firm has been awarded in association with the aforementioned services and their respective expiration date(s).

FSS number(s): Expiration date(s):

17. Please furnish the following information in reference to your firm:

Name:

Address:

Point of Contact:

Telephone Number:

E-mail Address:

I am extremely appreciative of the time you have taken to complete this questionnaire. Please submit your survey by no later than August 20, 2020 via email at ldthomas@bop.gov.

Please feel free to contact me via email (preferred) or (972) 352-4529 if you have any questions.

Sincerely, mailto:ldthomas@bop.gov

LaShundra D. Thomas

LaShundra D. Thomas, Contracting Officer Federal Bureau of Prisons U.S. Armed Forces Reserve Institution Field Acquisition Office 346 Marine Forces Drive Grand Prairie, TX 75051

NOTE: The resulting solicitation will be distributed solely through the SAMs website at www.beta.SAM.gov. Hard copies of the solicitation will not be available. The website provides downloading instructions to obtain all documents relating to the solicitation. All future information concerning this acquisition, including the pre-solicitation notices, solicitation, and any subsequent amendments, will be distributed solely through the website.

Interested parties are responsible for monitoring the website to ensure they have the most up-to-date information about the acquisition.

STATEMENT OF WORK

Mobile Magnetic Resonance Imaging (MRI) Services

The Federal Correctional (FCI) Texarkana, Texas, intends to make a single award to a responsible entity for the provision of Comprehensive MRI Services as set forth in this statement of work.

Place of Performance Federal Correctional Institution 4001 Leopard Dr.

Texarkana Texas 75501

Schedule The contractor will normally conduct services at a minimum of two (2) times per quarter. The services/sessions length will be a maximum of eight (8) hours per visit. The sessions will normally be scheduled between the hours of 06:00 a.m. and 4:00 p.m., Sunday through Saturday, excluding Federal holidays. This service is currently on Sunday only. However specific days/hours will be subject to mutual agreement between the Health Services Administrator and the contractor. The Contractor will be notified in advance of the requested dates of service, types of service, and the number of inmates of inmates to be examined. The number of inmates will be determined by the Health Services staff and will vary from session to session. Based upon previously required services, 10-15 inmate procedures will be examined.

These services/sessions may be adjusted to meet the needs of the Health Services Department as determined by the health Services Administrator (HSA).

Due to nature of the correctional setting, delays in performance of work may be experienced. Such delays may include but are not limited to inclement weather, electrical or mechanical problems, or other security matters. Time spent processing in and out FCI should be considered when submitting your quote.

Supplies All expendable supplies and/or contrast media will be supplied by the contractor unless otherwise agreed upon in advance with the FCI. A suitable pad, electrical power supply and for the mobile unit will be supplied by the FCI. All supplies intended for use inside the secure perimeter by the contractor will be listed on an inventory sheet and approved by the FCI in advance. If the contractor requires special equipment, the request must be submitting in writing to the HSA. Note: All medical records remain the property of the FCI (in accordance with the Privacy Act of 1974).

Scope of Service The contractor shall be responsible for:

Providing verification of credentials (education, current licensor/status of competency, continuing medical education, peer references, and acceptable findings in National Practitioners Data Bank Inquiry) and proof of malpractice insurance. The contractor is responsible for ensuring all their employees have been offered the Hepatitis B vaccine.

1. Evaluation of patients as referred by Health Services staff.

2. Performing MRI of brain.

3. Performing MRI of various internal body organs as requested by the health care providers at the

FCI.

4. Performing MRI of different jobs, such as elbow, knee, hip, ankle, etc.

5. Performing MRI of cervical, thoracic, and lumbar spine in multiple views as requested by the health care providers at the FCI.

6. Providing professional interpretations and written reports.

7. Reports must be in typewritten or computerized format. Reports must be received within 72 hours of service.

8. Multiple views of one organ or joint is considered one exam.

9. The contractor will be responsible for the cost of professional interpretations of MRI’s. Normally, there will be up to ten exams per session for MRI only. However, additional MRI’s may be conducted per session.

10. MRI examinations apply to both with contrast and without contrast (dye media).

11. The contractor will be responsible for equipment transportation, delivery and set up, tractors and driver, complete maintenance/service coverage of all equipment, applications training and staffing

STATEMENT OF WORK

Mobile Magnetic Resonance Imaging (MRI) Services insurance, site planning and consultation, marketing support, etc. The only expense borne by the FCI is the experience of the electrical/telephone modifications and any supply agreed upon in advance.

Method of Performance Verbal and /or written referrals will be received from Bureau of Prisons Health Services staff. The Services are professional in nature and will be commensurate with the Accreditation Association for Ambulatory Health Care. The methods utilized will meet medical practices established in the local community. These services, although not directly supervised, will be monitored by the Health Services Administrator.

Institution Security The contractor agrees to adhere to all regulations prescribed by the institution policy for safety, custody, and conduct of inmates. The contractor shall attend an orientation program prior to assuming institution involvement. Failure to comply with secure rules, regulations, or procedures of the FCI may result in cancellation of this contract. All contract personnel providing services will complete a background investigation in accordance with BOP Program Statement 3000.03 Human Resources Management Manual. Additionally, requirements will be met as outlined in the solicitation/contract entitled “Contract Security/Investigation Requirements.”

Special Qualifications Requirements The contract staff must be registered and/or licensed with appropriate Boards of Medicine (i.e, ultrasound and MRI technicians, etc.) as required by the Federal Bureau of Prisons to provide requested services in the statement of work. If required, they must be accredited by Joint Commission. All MD’s must be board certified in their respective specialty. Credentials must be provided for any physicians interpreting radiology studies. All reports need to be typed with appropriate letterhead of the radiologist and specialists reading the studies. There should be typed signature blocks. All specialists reading studies (including radiologist and/or cardiologist) must be board certified. Phone notifications are required from the radiologist and/or cardiologist for any serious abnormal reading. In addition, the personnel operating the equipment on the MRI units must be licensed.

The contractor must provide a copy of their insurance certifications, in accordance with FAR 52.237-7. All contractors must submit with their quote: a resume, photocopies of documents evidencing education and training.

Point of Contact If the contract is awarded to a company rather than an individual, then the contractor shall provide a Point of Contact (POC) who shall be responsible for delivery of services under this contract. The contractor shall designate this individual in writing to the contracting officer prior to the start date of the contract.

Inmate Management Provision of services will require frequent and unsupervised contact with inmates. The contract employees shall not be responsible for the management of inmates, other than to ensure inmates involved with the contract’s scope of work abide by all rules to ensures their safety and well-being. The contractor is to be aware of security and maintain a professional relationship with inmates at all times.

Any violation of institution rules and regulations are to be brought immediately to the attention of any Government employee at the FCI.

Invoice/Payment Terms Payment shall be based on a per session rate and shall be consistent with amount of time spent conducting MRI services. No claims for payment may be made contractor for administrative or program development time. It is the contractor’s responsibility to maintain professional documentation that is in accordance with Department of Justice, Bureau of Prisons, Health Services requirements.