Statement of Work-TRASH TRUCK.docx

Statement of Work FCI/SCP McKean Solid Waste Collection Services REQUIRED SERVICES: The contractor shall provide all equipment, labor, maintenance, and expertise required for the removal of trash and solid waste. Government employees and inmates are not permitted to provide assistance in the performance of this contract. The contractor shall be responsible for pick-up, and delivering container loads of solid waste to an approved, licensed, certified disposal area/landfill. Disposal of waste shall be in a legal and environmentally safe manner. The waste material will consist of solid and/or wet waste from food service and other departments within the institution. FCI McKean may require additional pulls by notifying the contractor in advance. The contractor must, upon proper notification from FCI McKean, complete the additional pull(s) within 24 hours. Extra pull charges will not differ from the regular contracted pull rate. The design of the compactor units shall be such that no changes or modifications to existing structure or procedures will be required to use the new units.

The contractor shall be required to enter FCI McKean and will be subject to security searches and regulations governing security of the institution. In the event that a scheduled pick-up for the self-contained unit falls on a Federal holiday, the contractor will pick-up on the following work day (work day is defined as Monday through Friday).

If a compactor or the open top units become full prior to the scheduled pick-up, the contractor will be contacted by the contracting office or appropriate facility staff to schedule an additional pick-up. Additional pick-ups will be on an as needed basis. The time frame for an additional pick-up will be agreed upon between the contractor and the contracting officer or appropriate facilities staff.

The contractor will not be required to pay rent for the space occupied here under when in use on the premises of FCI McKean. The contractor will not be required to pay the cost of any utilities which may be found necessary for the use or operation of any trash removal equipment furnished hereunder.

GOVERNMENT SUPPLIED EQUIPMENT:

FCI McKean shall supply the following equipment and related supplies:

1) Three (3) thirty 35 cubic yard, totally enclosed/self contained trash compactor dumpster units. One (1) unit will be located at the compactor area at the rear of the FCI Food Service area. One (1) unit will be located at the compactor area at the rear of the SCP Food Service area. One (1) unit will be stowed at a designated location at the FPC Pole barn . (1) One 20 yard construction and debris dumpster requiring a cover located at the FCI Pole Barn as needed and (1) secured top 20 yard dumpster of Metal recyclables to be taken to Metallico. The contractor will be responsible for the installation and hookups required to make the unit operational. The contractor will pull the self contained unit at the FCI on Wednesday between the hours of 8:00am -11:00am of each week. The contractor will pull the self contained unit at the SCP every other Wednesday between the hours of 8:00am -3:00pm. Returns must occur between 8:00 am and 3:30pm on the same day. The empty container must be returned to the designated pole barn location on the same day as pickup. The contractor shall contact the appropriate institution staff or the Administrative Contracting Office in order to reduce the number of pulls of compactor one (1) to no less than one (1) pull per week should the amount of trash generation negate the need for one (1) pull per week.

2) One (1) forty (40) cubic yard open top roll-off construction rubble type trash dumpster. The unit will be located near the pole building. The pole building is located outside the secure perimeter of the institution. The contractor will pull the open-top unit on an as needed basis, within 24 hours of notification by the contracting office or appropriate institution staff. The number of pulls in the schedule of items is estimated. Pickups and returns must occur on the same day, between the 8:00 am and 3:00 pm.

The vehicle used for hauling must be capable of transporting the appropriate container with an outside loading system, and a bail hook-up. The vehicle must meet all Pennsylvania Department of Transportation requirements for refuse hauling and must have an operating backup alarm device.

Government owned equipment shall be returned to FCI McKean daily. At no time shall any container be stowed off FCI McKean grounds.

PERMITS AND RECORDS: The contractor shall ensure that waste is disposed of in accordance with all Federal, Commonwealth, and Local laws and/or regulations. All licenses, permits, and fees related to the solid waste collection shall be the responsibility of the contractor. All equipment, supplies, open containers, and controls shall be supplied by the contractor. The contractor shall provide copies of all receipts related to the disposal of the waste. The receipts must include the weight of the waste dumped. The receipts shall be addressed to the contracting office or appropriate institution staff and shall be sent once per calendar month.

TITLE TO EQUIPMENT: All Government provided equipment and components of equipment are the sole property of the Government and no supplemental agreement or relationship between the Government and the contractor shall give the contractor any proprietary interest in such components thereof.

RISK OF LOSS: The contractor assumes the full risk of and responsibility for any loss, destruction, or damage occurring to the Government owned waste removal equipment, components, or containers, when such loss or damage as may be attributable to the contractor by reason of the negligence of its employees while acting within the scope of their employment.

RESTRICTIONS ON CONTRACT WORKERS: The Contractor shall not supervise inmates, supervise FBOP staff, participate in inmate accountability, requisition, sign for, or pick up supplies, formulate policy or procedures, or attend meetings, recalls or staff functions.

INSTITUTION SECURITY: The contractor must agree to adhere to all regulations prescribed by FCI McKean, for the safety, custody and conduct of inmate. The custody of Federal inmates remains the primary responsibility of the designated facility. The contractor shall involve himself/herself in the Institution Familiarization Program as required by policy. Any violation of the institution rules and regulations are to be brought immediately to the attention of an appropriate Government employee for prompt, proper action. The contractor shall be aware that the vehicle will be subject to inspection and search. Institution correctional staff must be able to inspect and search the entire vehicle to their satisfaction so that contraband is not being introduced into the institution. All tools will be inventoried entering and exiting the institution. The contracting officer or appropriate institution staff must be advised if for any reason the pick-ups cannot be made as scheduled for any given day. A 24 hour notice is required. It is imperative, for security reasons, the compactor/container be picked up as required.

The schedule is subject to change based on the variable needs of the institution and the unpredictable nature of the correctional environment. Please note, there will be time necessary to process the contractor and vehicle upon entry/exit of the institution. Due to the nature of the correctional setting, delays in performance of work may be expected. Such delays may include but are not limited to inclement weather, electrical· or mechanical problems, or other security matters. When the contractor reports to the institution but is unable to perform services due to such delays, the contractor may be entitled to compensation. The contractor will be compensated a maximum of $60.00 for time and fuel when access to a dumpster is not permitted. The Administrative Contracting Office shall be notified within 24 hours of such occurrence.

PAYMENT OF SERVICES: Invoices shall be submitted and paid on a monthly basis. Original Weight Ticket(s), as provided by the disposal/landfill site indicating the actual tonnage of solid waste, shall be submitted with the corresponding invoice for payment. Payment shall not be processed for tonnage fees until the Weight Ticket(s) are submitted. Payment terms shall be as specified in FAR 52.212-4(g), the due date for making an invoice payment by the designated payment office shall be the 30th day after the designated billing office has received a proper invoice, or the government accepts the services performed by the contractor. Payment terms shall be Net 30 days. The contractor can, however, offer discount payment terms for prompt payments for this solicitation. This information is required for proper payment of services. Payments s_hall be made in accordance with F.A.R. Clauses 52.232-25 Prompt Payment (JUN 1997), and 52.232-33 Payment by Electronic Funds Transfer (EFT)-Central Contractor Registration (Oct 2003).

MISCELLANEOUS INFORMATION: In accordance with the FBOP Acquisition Policy, Part 37.103(e), the following provisions are applicable to the work being performed in the contract: The service is a contractual arrangement and not a personnel appointment; payment is based on the provision of an end product or the accomplishment of a specific result; the services provided does not constitute an employer/employee relationship; and the contractor will not be subject to Government supervision, except for security related matters. However, contractor performance shall be closely monitored.

The contractor must understand that the Contracting Officer is the only person who can legally commit or obligate the Government to an expenditure of public funds. The Contracting Officer is the only person who can legally change the terms or conditions of the contract and only then by written modification.

The contractor is solely responsible for full compliance with all Federal, Commonwealth, FBOP, and all other applicable laws, policies, rules, and regulations. In the event two or more regulations conflict, the strictest of the regulations shall apply. The contractor shall be responsible for the provision of all equipment, labor, licenses, maintenance, materials, parts, permits, repairs, tools, etc., necessary to carry out the requirements of this contract.

The contractor shall be required to coordinate the installation of the required equipment and change of contractor personnel with the contracting office or appropriate institution staff.

The contractor shall immediately inform in writing, the contracting office or appropriate institution staff of any adverse action taken by any licensing or regulatory body involving professional licensing. This includes, but is not limited to, suspensions, revocation, restrictions on practices. The contractor shall immediately inform, in writing, the contracting office or appropriate institution staff of any claims made, lawsuits filed, or legal actions the might occur as a result of the contractor's practice of their profession, not only as a result of services performed with the FBOP facility but also those involving any setting in which services of a nature substantially similar to services contracted for by FCI McKean are being performed.

PRICING METHODOLOGY: The contractor shall provide solid waste collection services upon request by the institution as detailed in the Statement of Work. The contractor shall include all associated charges to the Government for providing the services required by this solicitation/contract (e.g., fees, permits, insurance, overhead, profit, minimum wages, etc.). The wage determination provided is applicable to occupation code 31363 - Truck Driver, Heavy, 99710 - Recycling Laborer, and 99730 - Refuse Collector. You are hereby notified that an offer of contract award shall be extended to the responsive/responsible quoter submitting in accordance with FAR 52.212-1 (g). The quantity of supplies/services to be provided by the contractor is estimated in the Schedule of Items. These estimates are not a representation to a quoter or contractor that the estimated quantities will be required or ordered, or that conditions affecting requirements will remain stable or normal. Contract pricing shall include all charges to the Government for performing the services required by this solicitation/contract.